Board Meeting Agenda/Minutes 5-20-13

The approved minutes are posted below the agenda. All attachments are PDFs.
 
May 20, 2013 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA  16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

• Community Conversations about High School Project
◦ Wednesday, May 22 - Easterly Parkway Elementary, 7:00 - 8:00 p.m.
◦ Tuesday, May 28 - Corl Street Elementary, 7:00 - 8:00 p.m.

III. PUBLIC COMMENT  (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
A. Out-of-State/Overnight Student Travel (attachment IV-A)
B. Accept Communications Subcommittee Meeting Notes May 1, 2013 and May 7, 2013 (attachment IV-B)
C. Accept Culture, Climate, and Learning Subcommittee Meeting Notes, May 14, 2013 (attachment IV-C)
D. Bid award for copier paper to low bidder, Contract Paper Group, Inc., in the amount of $70,920 for the remainder of 2012-13 and most of 2013-14 school year as presented. (attachment IV-D)
E. Bid award for Chromebooks submitted by low bidder CDW-G in the amount of $235/Chromebook for a total of $458,250 with corresponding management software licenses submitted by low bidder SADA Systems in the amount of $24.49/license for a total cost of $47,755.50 for the 2013-14 school year (attachment IV-E)
F. Appointment of Board Secretary for a four-year term beginning July 1, 2013 through June 30, 2017 (attachment IV-F)
G. Appointment of Assistant  Board Secretary for a four-year term beginning July 1, 2013 through June 30, 2017 (attachment IV-G)
H. Appointment of Board Treasurer for one-year beginning July 1, 2013 through June 30, 2014 (attachment IV-H)
I. Approval of Bonds for Board Secretary, Board Assistant Secretary and Board Treasurer (attachment IV-I)
J. Second Reading and Approval of Policy 126 - Class Size and Guidelines as presented (attachment IV-J)
K. Budget Transfers for April 2013 (attachment IV-K)
L. Human Resource Recommendations (attachment IV-L)

V. ACTION ITEMS
A. A motion to approve the contract for purchase of temporary, moveable bleachers for Memorial Field to George Ely Associates, Inc. in the amount of $52,374 as presented.  (attachment V-A)
B. A motion to approve the administration recommendation to approve Expulsion Waiver Agreement 2012-13-7 with student and student’s family. (attachment for Board only)

VI. INFORMATION / DISCUSSION
A. District Goal Category: Develop Curricula & Instructional Staff
• New Teacher Evaluation Plan (attachment VI-A)

B. District Goal Category: Improving Student Learning and Achievement
• Agriculture Virtual Course  (attachment Vi-B1)
• Language Medicine Virtual Course (attachment VI-B2)
• CTC Counseling Plan (attachment VI-B3)
• CTC Admissions Procedure (attachment VI-B4)

C. District Goal Category: Fiscal Stewardship
• FY2013-2014 Budget Update (attachment VI-C)

D. District Goal Category: Comprehensive Planning Update (attachment VI-D)

VII. REPORTS
A. President’s Report
B. Superintendent’s Report
C. Board Sub Committee Reports
• Communications
• Culture Climate and Learning
D. Central Intermediate Unit (CIU) Report
E. PA School Boards Association (PSBA) Report
F.  National School Boards Association (NSBA) Report
G. Centre Region Council of Governments (COG) Liaison Report
H. Legislative Report
I. Citizens Advisory Committee (CAC) Liaison Reports
• Athletics
• Facilities
• Finance
• Safety
• Technology
VIII. FUTURE AGENDA PLANNING                
June 3 - Budget Hearing, High School South Auditorium, 7:00 p.m.

June 10 - Regular Meeting
**Action Items
Financial Reports for April 2013 (Routine Approval)
Approval of Proposed Secondary Textbooks for the 2013-1014 School Year
Approval of Final FY2013-1014 Budget
**Information/Discussion
Proposed Sub-calling System
Seventh Grade Academic Literacy Course Proposal
June 17 - Work Session on the High School Project

June 24 - Regular Meeting
**Action Items
Bid Award for Tennis Court Resealing
Bid Award for Water Heater Replacement
Approval of Proposed Sub-calling System
**Information/Discussion
CNET Annual Report
IX. ADJOURNMENT

Minutes
May 20, 2013 Regular Board Meeting Minutes
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Penni Fishbaine, board president, called the meeting to order at 7:02 p.m. She welcomed and thanked all in attendance and those viewing from home. With the agenda before them, she noted that letter “J” from the Routine Approvals would be pulled and placed under Action. It will be the first Action Item. She asked board members for any other changes, there were no changes. Ms. Fishbaine announced the Board had an Executive Session prior to the meeting on legal, student discipline, and personnel matters.

A copy of all materials distributed to board members for discussion and/or action are included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent: Gowen Roper
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Robin Bastress, Deirdre Bauer, Randy Brown, Marjorie Costello, Linda Eggebeen, Sandy Emerich, Patricia Gatto, Michael Hardy, Barbara Judy, Jason Perrin, Sharon Perry, Brian Peters, Mary Peterson, Ed Poprik, Wilda Stanfield, Donna Watson
Guests: Todd Colocino, Lara Fowler, Scott Fozard, Laurie Heininger, Mike Morgan, Michelle Rodino-Colocino, Brandon Zimmerman

II. COMMUNICATIONS
Ms. Fishbaine noted that the Primary Election was the next day and encouraged people to vote.

Dr. O’Donnell noted there were two remaining Community Conversation meetings remaining:
○ Wednesday, May 22 - Easterly Parkway Elementary, 7:00 - 8:00 p.m.
○ Tuesday, May 28 - Corl Street Elementary, 7:00 - 8:00 p.m.

Graduation would be held Saturday, June 8, Bryce Jordan Center, 11:00 a.m. Music Prelude, 11:30 a.m., the procession begins.

Dr. O’Donnell spoke to some misinformation in the community regarding a proposal for middle level academic literacy. The proposal is still being drafted, would be coming to the Board at the June 10 meeting as an information item and June 24 meeting for action. If approved, there would be some changes at the middle level.

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. Ms. Fishbaine asked for a show of hands from those that wished to speak. The following audience members addressed the board:

* Michelle Rodino-Coloconi spoke on having a student at Radio Park School and the Child Development Family Council (CDFC) after school program. She has attended planning meetings for the SCASD After School Pilot Program and also spoke at the last Board meeting. Requesting to keep the CDFC Program at Radio Park, for at least another year, SCASD still has things they need to work out, and the possibility of having the CDFC and the SCASD Enrichment together. A copy of her remarks is part of the official minutes along with signatures to support her statements and requests.

* Lara Fowler noted that the CDFC is a good working program and it should be considered to add to it, not remove it. Parents are in a real crunch and it is causing quite a rift. A copy of a letter written to the superintendent is part of the official minutes.

* Brandon Zimmerman also spoke to the CDFC After School Program at Radio Park and feels he does not have information from the district regarding the new Pilot Program and no one has any idea where the CDFC Program would go. Spoke on space, logistics of the program, certified people, SCASD offering for more students, and regulations.

* Jane Chai Dong wanted to show support of the program and thought it was going to be the program already at Radio Park School. She likes the idea to postpone this change for a year.

*Todd Colocino spoke to the quality of the people in the CDFC Program and the district needs to give more consideration for staffing properly. All the unknowns (costs, programs offered, who children will be with, etc.) in this are very unsettling for parents.

* Scott Fozard fully understands and appreciates all that has been said but also wished the district would have started this last year. The SCASD Program is being offered to all students in the building instead of 7.5%. The district did not do a good job of advertising and hopes this is a learning point for better communication going forward. The district is trying to enhance a program with more offerings and he has the utmost confidence that staffing will be done accordingly. The opportunity to offer and provide access to more than just a small group is important.

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
-Out-of-State/Overnight Student Travel
-Accept Communications Subcommittee Meeting Notes May 1, 2013 and May 7, 2013
-Accept Culture, Climate, and Learning Subcommittee Meeting Notes, May 14, 2013
-Bid award for copier paper to low bidder, Contract Paper Group, Inc., in the amount of $70,920 for the remainder of 2012-13 and most of 2013-14 school year as presented.
-Bid award for Chromebooks submitted by low bidder CDW-G in the amount of $235/Chromebook for a total cost of $458,250 with corresponding management software licenses submitted by low bidder SADA Systems in the amount of $24.49/license for a total cost of $47,755.50 for the 2013-14 school year.
-Appointment of Board Secretary for a four-year term beginning July 1, 2013 through June 30, 2017
-Appointment of Assistant Board Secretary for a four-year term beginning July 1, 2013 through June 30, 2017
-Appointment of Board Treasurer for one-year beginning July 1, 2013 through June 30, 2014
-Approval of Bonds for Board Secretary, Board Assistant Secretary and Board Treasurer
-Budget Transfers for April 2013
-Human Resource Recommendations (refer to attachment IV-L)

Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Routine Approvals with Item IV-J removed. All board members present voted aye on a roll call vote. (Dr. Roper was absent.)

V. POLICY 126 - CLASS SIZE
A motion to approve the second reading of Policy 126 - Class Size, and Guidelines as presented at the April 8, 2013 meeting. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion as stated. All board members present voted aye on a roll call vote. (Dr. Roper was absent.)

VI. TEMPORARY, MOVABLE BLEACHERS for MEMORIAL FIELD
A motion to approve the contract for purchase of temporary, moveable bleachers for Memorial Field to George Ely Associates, Inc. in the amount of $52,374 as presented. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion as stated. All board members present voted aye on a roll call vote. (Dr. Roper was absent.)

VII. EXPULSION WAIVER AGREEMENT
A motion to approve the administration recommendation to approve Expulsion Waiver Agreement 2012-13-7 with student and student’s family. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. All board members present voted aye on a roll call vote. (Dr. Roper was absent.)

Dr. Etter left the meeting at 7:43 p.m.

VIII. DISTRICT GOAL CATEGORY: DEVELOP CURRICULA and INSTRUCTIONAL STAFF
New Teacher Evaluation Plan
Dr. O’Donnell noted that Mr. Hardy and Ms. Bauer would provide an overview of the New Teacher Evaluation Plan. The state is revamping the Teacher Evaluation process; therefore, the district needs to develop a new evaluation plan that will be brought forward in the future for approval. The draft plan was provided to board members prior to the meeting for their review.

Ms. Bauer provided an explanation for why the change, how the district planned for the changes with professional development with the administrators and the Act 48 Subcommittee, the implications, evaluations - one announced and one unannounced to ensure effective instruction and assess the lesson, the four domains teachers are evaluated on, and differentiated supervision that offers teachers a variety of professional growth options. It has been recommended that the implementation of this new process with the use of the technological tool, My Learning Plan.

Board members discussed: student achievement measures, multiple points of assessments, excited the state is going this direction, do we get student feedback, Jim Nolan is great to have helping us, observations and only one or two done a year, any recommendation for the number there should be, peer reviews, how is it know if someone is struggling, any parent feedback, and if there is a problem - parents should speak to the teacher first, then the principal.

IX. DISTRICT GOAL CATEGORY: IMPROVING STUDENT LEARNING & ACHIEVEMENT
Agriculture Virtual Course
Dr. Perry explained that this course is .25 credit and most electives are .50 credit. This is a pilot being offered over the summer to determine interest and there would be no cost to the student. Virtual courses can help students with number of hours needed. The supervision is self-based and Mr. Heasley would be the teacher of record. An additional subscription to AgEdNet.com for $350 for additional student enrollment will be required and we have a sponsor to cover the cost. Dr. Perry asked for consideration to move this to action.

Board members discussed: anticipated enrollment, AgEdNet.com is where almost all courses come through, will be kept at the high school level, and students do and evaluation at the end of the course.

Ms. Stahl moved and Dr. Pawelczyk seconded to move this item to action. All board members present voted aye with a voice vote. The motion passed. (Dr. Roper was absent.) Ms. Stahl moved and Ms. Concepcion seconded to approve the Agriculture Virtual Course for a summer pilot. All board members present voted aye with a voice vote. The motion passed. (Dr. Roper was absent.)

Language Medicine Virtual Course
Dr. Perry reviewed that the Language of Medicine Virtual Course is a .5 credit course, this will also be offered during the summer, the cost is $175, this course would start the day after school lets out, this is a prerequisite for other courses, and she asked for board members for consideration to move this to action.

Ms. McGlaughlin moved and Ms. Concepcion seconded to move this item to action. All board members presentvoted aye with a voice vote. The motion passed. (Dr. Roper was absent.) Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Language Medicine Virtual Course for a summer course. All board members present voted aye on a roll call vote. The motion passed. (Dr. Roper was absent.)

CTC Counseling Plan
Dr. Perry explained that the CTC Program did not have a formal guidance plan. They have been using the SCASD guidance plan and Jeanne Knouse, Susan Brindle and Tim Morgan worked together on the procedures, philosophies, etc. This is the second to last finding for the 339 corrections and Dr. Perry asked board members to consider moving this also to action. This Guidance Plan is available to all students.

Ms. Stahl moved and Ms. Concepcion seconded to move this item to action. All board members present voted aye with a voice vote. The motion passed. (Dr. Roper was absent.) Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Career and Technical Center Guidance Plan as presented. All board members present voted aye on a roll call vote. The motion passed. (Dr. Roper was absent.)

CTC Admissions Procedure
Dr. Perry explained that now the students are guided with the Student Selection Procedure and they know course offerings. There was not one before and this already has PDE approval.
 
Board discussed: apply or register for one course, will be more of a traditional CTC, and enrolled or admitted. Dr. Perry responded that they would be admitted.
 
Ms. Stahl moved and Dr. Pawelczyk seconded to move this item to action. All board members present voted aye with a voice vote. The motion passed. (Dr. Roper was absent.) Ms. Stahl moved and Dr. Pawelczyk seconded to approve the CTC Admission Policy as presented. All board members present voted aye on a roll call vote. The motion passed. (Dr. Roper was absent.)


X. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
FY2013-2014 Budget Update
Mr. Brown reported that at the last meeting the board approved a Proposed Preliminary Budget in the amount of $119,678,204. The Budget Hearing is scheduled for June 3, 2013, 7:00 p.m. at the High School South Auditorium, and the Final Budget will be approved at the June 10 Board meeting. He reviewed the expense categories, staffing proposal that will be coming forward in the near future replacing approximately 50% of the position left vacant from retirements and resignations, an increase in Capital Reserve transfer, and the amount going to PSERS pre-funding. He also reviewed the revenue side of the budget, the 2013-2014 budget does not use any fund balance. It is a balanced budget. Mr. Brown asked board members if there were any questions, there were none.

XI. DISTRICT GOAL CATEGORY: COMPREHENSIVE PLANNING UPDATE
Dr. O’Donnell presented a Comprehensive Plan update. He reviewed the dates in February and April that the Steering Committee and the District level focus team did additional work. The Steering Committee and the subcommittees will further refine their work over the months of May through July 2013. He provided information on the district goal, vital signs of student progress, 2016 Benchmarks, the subcommittees, the instructional focus, and the timeline of planning. He noted that each school in the district is required by the Pennsylvania Department of Education to develop and implement a school level comprehensive improvement plan each year that aligns with and is supported by the district plan.

Board members discussed: people serving on the Steering Committee showed consistency where the district should be looking forward, the pillars would drive the instructional work, outreach is very important, and the student voice because it is about them and their school.

XII. REPORTS
-President’s Report - Ms. Fishbaine provided there are updates on the next 50 years, surveys are going out this week, and asked that anyone who receives a survey - please complete and send in. She reported that CEAT members were speaking to people in their neighborhood, there were two Community Conversation meetings to be held - Easterly Parkway and Corl Street, and if any groups would like to have an information meeting on the high school - contact Julie Miller.

-Board Sub Committee Reports
● Communications - the subcommittee has been busy getting the flyer ready, on-line communications, and appreciates CEAT members and co-chairs, Kelly Wilkins and Scott Thomas. The current high school website will go away and a new one will be up in its place.
● Culture Climate and Learning - The subcommittee met twice and the bulk of their discussion will be shared at the June 10 Board meeting on Academic Literacy and the Options Evaluation Matrix. CCL’s next meeting is June 5, 3:00 pm in the Board Room.
-PA School Boards Association (PSBA) Report - Mr. Hutchinson spoke on the Region 4 meeting and that PSBA is beginning to announce the Annual Leadership Conference in October, same location - Hershey.
-Centre Region Council of Governments (COG) Liaison Report - Dr. Pawelczyk reported on the growth boundary expansion at the last work session. This would be needed for Concept E options and will be discussed again June 14.

-Legislative Report - Mr. Hutchinson noted that Secretary Tomalis is leaving and William Harner will replace him.
He spoke on HB 1020, cross-filed nominations, Act 3 of 2013 - Special Education Formula, a backlash for Keystone Exams due to PDE exceeding their authority, and a PlanCon Resolution. He explained there are 350 construction projects and the state is not reimbursing the districts and fulfilling their promise. Board members agreed for Mr. Hutchinson to draft a resolution using the PSBA template for the board to review.
-Citizens Advisory Committee (CAC) Liaison Reports
● Athletics - Committee met and did the ten (10) criteria requested.
● Facilities - Committee met and did the ten (10) criteria requested.
● Finance - Committee met and did the ten (10) criteria priorities requested.
● Safety -Committee meeting tomorrow
● Technology - Committee meets next Wednesday to do the ten (10) criteria priorities

XIII. FUTURE AGENDA PLANNING
Ms. Fishbaine reviewed the items for Future Agenda Planning and noted that the proposed textbooks for the 2013-2014 school year can be reviewed in the Assistant Superintendent’s office.

XIV. ADJOURNMENT
Ms. Stahl moved and Ms. McGlaughlin seconded to adjourn the meeting. All board members present voted aye with voice vote. The motion passed. (Dr. Roper was absent.) Ms. Fishbaine adjourned the meeting at 9:15 p.m. to an Executive Session.

Submitted by,
Mary Jenn Dorman
Board Secretary