Board Work Session Agenda/Minutes - 6-17-13

The approved minutes are posted below the agenda. All attachments are PDFs.
June 17, 2013 Board Work Session
7:00 p.m. – Board Room
131 W. Nittany Avenue
State College, PA 16801
I. Call to Order and Pledge of Allegiance
II. Student Government Report Update
a. Summary of Exec Comm, Leadership Council and General Assembly
b. Report on Student Forums for Renovation Project Brainspaces, etc.
c. Report on "State High Designs" Student Design Competition
III. Demographic Analysis Update  (Attachment)
a. High School & Total District
b. Elementary Distribution July 2013
V. Concepts/Options Comparison Matrix
a. Continue discussion from June 10 Board Meeting
VI. Educational Planning Update
a. Presentation by Mr. Scott DeShong
VII. Draft Plancon Resolution for Consideration
VIII. Public Comment
IX. Adjournment

June 17, 2013 Board Work Session
7:00 p.m. – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. Call to Order and Pledge of Allegiance
Ms. Fishbaine called the meeting to order at 7:05 p.m. She welcomed and thanked all in attendance and those viewing from home. Ms. Fishbaine noted the work session would begin with a report from Student

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Laurel Zydney
Board members absent: Gowen Roper, Dorothea Stahl
Board Secretary: Mary Jenn Dorman
Superintendent: Robert O’Donnell
District Personnel: Scott DeShong, Julie Miller, Ed Poprik, Greg Somers, Wilda Stanfield
Guests: Mark Higgins, BoYoung Kim, Matt Morgan, Shelby Stewman

II. Student Government Report Update
BoYoung Kim provided a recap of the first year for the new constitution on Student Government with ten Leadership Council meetings and three General Assembly meetings. Students had forums with Ms. Yurko during her visits and they were very successful with up to approximately 300 students attending/day. She also reported on "State High Designs" Student Design Competition and noted there would be a presentation at the next meeting.

Dr. O’Donnell asked Ms. Kim if she thought more was accomplished with the new step that had been taken with the new constitution and she responded yes, and explained her experience and now students see that things do get done. With the larger assembly, it really helped to add to the communications through the Social Studies classes and emails were expected from the Leadership Team and shared.

Dr. O’Donnell and board members thanked Ms. Kim for her update and wished her well in all her future endeavors.

III. Calendar Update
Mr. Poprik noted that the calendar had been updated by putting the dates in sequential order, especially for Community Forums, process for Educational Plan and the DRI process. He reviewed the Ed Plan dates to reach adoption of draft October 14, along with the narrowing of Concepts for Final Concept October 14 to then be presented at the October 24 Community Forum. And the DRI process needs to be prepared for the municipality by October 14 for official support by December 1.

Board members discussed: Where do you develop Options from Concepts, the three month process of November - January, does it work for Concept E, questioned the land acquisition process, hard to get Option E to the May Referendum, and continue down two tracks. Mr. Poprik noted that if we have two options, there would be additional costs with the contract, and it would complicate the process starting two ideas.

Board members continued to discuss: how much the option design accompanies the DRI process, DRI process occurs mid-February, a disconnect and what if we miss something, Concept E and where we would be in land acquisition, if Concept E is selected and if DRI is denied OR Referendum fails what is done, start again or appeal, for what purpose are we using Community Forums - communicate information or gather information/feedback, narrowing down to a Concept soon, and with DRI and regional planning - there’s quite a bit of work to be done.

IV. Demographic Analysis Update
Mr. Poprik introduced Shelby Stewman. Dr. Stewman noted he has been working with our district since 2003 when he issued a demographic study, then updated in 2008, and now again for 2013. He would review information for district-wide and high school numbers tonight and the Elementary Distribution is scheduled for July 2013.

He explained it is a simpler case this time around with births being stable and have been for a decade, but the district should make plans for an addition for fifteen years out. He reviewed information on each municipality and breakdown, delayed child bearing, swings of baby boom and echo boomers, and migration and its importance. Some “damage” for enrollment is coming from charter schools, housing  has not been an issue, and reviewed the increase of births in the different townships. Dr. Stewman noted even with the increase of Penn State students, there is not a lot of growth expected from the student  growth, and he needs to wait for housing data before he can complete the elementary projections.

Board members took a break 8:26 to 8:37 p.m.

V. Educational Planning Update
Mr. Scott DeShong asked, why update the educational model? He proceeded to list all the great things State College high school students do and achieve for Advance Placement, National Merit, the Arts, Theater, and Music - both nationally and internationally. When you look globally, he noted that we are training students to do jobs that do not even exist today. All students need to think analytically, acquire new skills, and have a year of growth each year. We needed to ask ourselves if we are doing this for every student. He referenced the Guiding Principles and idea of choice, programs, relationships, relevance, and best practices. He reviewed the circle diagram and how they link to one another, spoke on the five site visits made to schools, the freshman year experience, collaborative time in the schedule, team of teachers having a better handle on student interests, and smaller learning communities. There seems to an interest for a starting point with four possible categories: Business, Health/Human Services, STEM, and Fine/Performing Arts. Several things to consider are: more languages, CTC Programs, student/parent input, corporate partnerships, the student input for Brainspaces, and a possible advisory board.

Board members discussed: CTC and Delta expanding and what have been learned from these, relationships are high in developing these programs, collaboration time for teachers and with students also, the 9th grade transition experience, focus on reaching every student and pulling them in to be engaged, engaging kids and offering them choice, student choosing something vs. a motive to fit, support students to make positive choices, develop academy concepts around student input, percentage of students that did not fit into one of the four categories, at this time - can not move Delta to the High School facility, making a richer and more productive experience for students, bonds come from coach/club etc. activities, and have different offerings if needed.

Board members expressed their thanks to Mr. DeShong for all he is working on and complimented him on a nice graduation. Mr. DeShong noted that the students were great and everyone involved did a nice job leading up to and including graduation day.

VI. Option Matrix
Ms. Fishbaine asked Dr. Pawelczyk to report on the Options Matrix. Dr. Pawelczyk noted that all CACs were asked to provide their top ten criteria for the high school project and the matrix has now expanded to 54.

All criteria submitted was reviewed to determine how each related to the goals and guiding principles and fell into six different areas. There are two issues:

1) Who is rating the criteria

2) Need to talk about the categories

Board members discussed: a 100 point exercise, software tools, who should get this, various suggestions: CACs / PTOs / Booster Clubs / on Website for anyone, how the information would be used that is given, who we ask and what we understand is important, should questions be asked for the person filling this out, could provide a listing for people to check what applies to them, how to look at this to get us down to fewer concepts, survey was specific and this is more broad, explanation should be given for this, started out for a tool for the board to use and now we are talking about sending it out to the public, which is it - for the board or the public, has already proved to be helpful for board members, very important for board to get to the numbers, rating safe/security, how are we making the decision - is it going to tell board member how to vote or making a decision in a different way, and concept to option is very important.

It was decided that the CCL take the input from this discussion and bring back to the full board a recommendation, walk through it and explain how well it will work out. They have heard peoples’ concerns. Test it and bring it back. Dr. Pawelczyk noted that they will provide a tool but how will the board decide to use it? Board members will tell how they will make their decision and should be applied after the survey results.

Dr. O’Donnell noted that it is a two-step tool:

1) Categories - option characteristics - how do you want to rank

2) Compliance to characteristic for each of the remaining concepts

Each board member should complete this and send to Ms. Fishbaine by Friday.

VII. Draft PlanCon Resolution for Consideration
Mr. Hutchinson thanked board members for their input for the Resolution and noted that the last two WHERE AS clauses relate to the prevailing wage and the RESOLVE to opt out of prevailing wage requirements. This resolution should go on the next meeting agenda for action.

VIII. Adjournment
Ms. Concepcion moved and Dr. Pawelczyk seconded to adjourn the work session. All board members present voted aye with a voice vote. (Dr. Roper and Ms. Stahl were absent.) Ms. Fishbaine adjourned the work session at 10:35 p.m.

Submitted by,

Mary Jenn Dorman
Board Secretary