Board Meeting Agenda/Minutes 7-22-13


The approved minutes are posted below the agenda. All attachments are PDFs
 
Agenda             
July 22, 2013 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.
A. July 8, 2013 Meeting Minutes and July 15 Work Session Minutes (attachment IV-A)
B. Family Pass Proposal to Home Athletic Events as presented July 8 meeting (attachment IV-B)
C. Treasurer Report for June 2013 (attachment IV-C)
D. Budget Amendment for 2013-2014 School Year (attachment IV-D)
E. Memorial Field Project Change Order #2 in an amount not to exceed $1,719.25 to Mid-State Construction, Inc as presented. (attachment IV-E)
F. Human Resource Recommendations (attachment IV-F)

V. ACTION ITEMS
A. A motion to approve the request for permission to bid Fairmount Building door replacement. (attachment V-A)
B. A motion to approve the bid award for the purchase of projectors to low bidder Xerox A/V in an amount not to exceed $14,200.00 and wireless modules to low bidder CDW-G in an amount not to exceed $1,775.00 for a total cost of $15,975 as presented. (attachment V-B)
C. A motion to continue Concepts B and D for further consideration in the high school project. (attachment C, D, & E)
D. A motion to eliminate Concepts A, C and F from further consideration in the high school project.
E. A motion to eliminate Concept E from further consideration in the high school project.

VI. INFORMATION / DISCUSSION
A. District Goal Category: Facilities
   High School Project Downselect Part 2 (attachment VI-A)
   Evaluation Matrix Criteria Weighting (attachment VI-B)

VII. REPORTS
A. President’s Report
B. Superintendent’s Report
C. Board Sub Committee Reports
   Communications
   Culture Climate and Learning
D. Central Intermediate Unit (CIU) Report
E. PA School Boards Association (PSBA) Report
F. National School Boards Association (NSBA) Report
G. Centre Region Council of Governments (COG) Liaison Report
H. Legislative Report
I. Citizens Advisory Committee (CAC) Liaison Reports  
   Athletics
   Facilities
   Finance
   Safety
   Technology

VIII. FUTURE AGENDA PLANNING

August 12 - Regular Meeting
**Action Items
**Information/Discussion
   High School Project: Evaluation Matrix Criteria Analysis

August 26 - Regular Meeting
**Action Items
**Information/Discussion
   High School Project: Educational Specifications and Education Model

September 9 - Regular Meeting
**Action Items
   High School Project Final Downselect
**Information/Discussion
   Comprehensive Planning: Update

September 23 - Regular Meeting
**Action Items
   High School Project: Adopt draft Educational Specifications
**Information/Discussion

IX. ADJOURNMENT 
 

Minutes
July 22, 2013 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Penni Fishbaine, board president, called the meeting to order at 7:05 p.m. She welcomed and thanked all in attendance and those viewing from home. She offered a special welcome to the boy scouts from Troup 31 attending for their Citizenship and Community Merit badge. Ms. Fishbaine announced the Board had an Executive Session July 15 on personnel matters and also held an Executive Session prior to the meeting on personnel and legal matters. She asked board members if there were any changes to the agenda, there were no changes.

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, David Hutchinson, Jim Leous, Jim Pawelczyk,
Gowen Roper, Dorothea Stahl, Laurel Zydney
Board members absent: Ann McGlaughlin
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Randy Brown, Marjorie Costello, Sandy Emerich, Michael Hardy, Jason Perrin, Ed Poprik, Donna Watson
Guests: Tristan Crossman, Sean Cunningham, Susan Cunningham, Chad Drodey, Benjamin Dworsky, Laurie Heininger, Mark Higgins, Samuel Krantweiss, Blair Malcom, Diane Malcom, Mary Marino, Anne Messner, Isaac Messner, Joe Messner, Ellen Nagy, Erik Norloff, Doug Teti, Gage Teti, Jack Walmer, Richard Witt

II. COMMUNICATIONS
Dr. O’ Donnell welcomed the scouts and noted if they had any questions, they were welcome to email him or board members.
He spoke on the high school project process and the significant challenge, his appreciation of the engagement for participation, and beyond tonight there is more to be done during the year. There are two community forums scheduled - August 13 and September 11, 2013, each forum will begin at 7:00 p.m., High School South Auditorium, with tours of the buildings beginning at 5:30 p.m. from the High School South Cafeteria to show the important need.

Mr. Leous noted he attended a wonderful concert in the North building for the end of summer camp that has been held for the last 40 years. Ms. Zydney noted she attended a concert Friday night in the auditorium and that one was also great.

III. PUBLIC COMMENT
Ms. Fishbaine noted that each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. The following audience members addressed the board:
--Mary Marino spoke on the results of the survey clearly showing that a certain percentage of the respondents were willing to pay 5% or less tax increase and referred to question 7 that it would equate to $135, with a level of support for a high school costing $80 million to no more than $90 million as explained in question 11. There had been a press release that more than half of the respondents support investing more than $100 million for the project and she noted that board members should be careful interpreting the survey results. A copy of Ms. Marino’s remarks is part of the official minutes.
--Laurie Heininger noted her appreciation of the effort board members are putting into the high school project, understands the cost categories, but hopes this project moves forward. Her concerns are the safety hazards of the buildings, Option D meets the safety concerns the best, most of the cost for Option B would be in the bridge and not the buildings, look at pros and cons, and provide a facility for education as well as a safe environment.

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
-July 8, 2013 Meeting Minutes and July 15 Work Session Minutes
-Family Pass Proposal to Home Athletic Events as presented July 8 meeting
-Treasurer Report for June 2013
-Budget Amendment for 2013-2014 School Year
-Memorial Field Project Change Order #2 in an amount not to exceed $1,719.25 to Mid-State onstruction, Inc as presented.
-Human Resource Recommendations (refer to attachment IV-F)

Dr. Pawelczyk moved and Dr. Roper seconded to approve the Routine Approvals as listed. Board member noted that often an item is put on routine approvals instead of under action because the item has been discussed at a previous meeting.

With the motion and second above, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.)

V. PERMISSON to BID FAIRMOUNT AVENUE DOOR REPLACEMENT
A motion to approve the request for permission to bid Fairmount Building door replacement. Dr. Pawelczyk moved and Ms. Stahl seconded to approve the motion. All board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.)

VI. BID AWARD for PROJECTORS
A motion to approve the bid award for the purchase of projectors to low bidder Xerox A/V in an amount not to exceed $14,200.00 and wireless modules to low bidder CDW-G in an amount not to exceed $1,775.00 for a total cost of $15,975 as presented. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. All board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.)

VII. CONCEPTS B and D for the HIGH SCHOOL PROJECT
A motion to continue Concepts B and D for further consideration in the high school project. Ms. Concepcion moved and Dr. Pawelczyk seconded the motion. Board members discussed that 91% of the survey responders agreed the buildings need an upgrade; B and D have strong support, and the breakdown of the support by the
municipalities.

The following audience members addressed the board:
--Ellen Nagy spoke regarding receiving the survey and the complexity with the renovation/addition wording. She viewed it as a very poor design; it interfered with her responses using both words, she toured the buildings, and she hopes the bad parts will not be renovated.
--Isaac Messner noted he is a student and it is a great opportunity to be in this district. He feels Option D is the correct one, move to one side of the street. A decision needs to be made, move forward, and he shared that Option D is greatly supported by students.

With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) Concept B and D move forward for further consideration.

VIII. CONCEPTS A, C, and F for the HIGH SCHOOL PROJECT
A motion to eliminate Concepts A, C and F from further consideration in the high school project.

Ms. Stahl moved and Ms. Concepcion seconded the motion. Board members discussed: None of these options have 50% of the vote, all may have a personal favorite but the people favored that these should not be looked at further, all public comment has been very important, with one school there are many opportunities, higher and lower ends might be difficult to offer with two high schools, the cost of two smaller high schools and trying to maintain, referendum would be for a larger size of money, if we had two we may not vote to consolidate but very difficult to expand, and each concept was reviewed and these are on the list for elimination.

With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) Concepts A, C, and F are eliminated for any further consideration.

IX. CONCEPT E for the HIGH SCHOOL PROJECT
A motion to eliminate Concept E from further consideration in the high school project. Mr. Leous moved and Dr. Pawelczyk seconded to approve the motion. Board members discussed: 51% were for this option but the margin of error takes it down to 49%, we do not own land anywhere, looking beyond the growth boundary and creates other processes, borough is not in favor and could drag the process on further, we could be going back steps instead of forward and delaying our current process, two options are clearly supported, this one is too close to call for support, the percentage is so close not to be the majority, concern for getting facility to students in a timely manner, need to stop talking and start doing, no confidence that it is truly above 50%, DRI process has not happened yet, too may variables and risks, need to succeed, big jump between options with support, if not eliminating would we be doing this in two weeks, issue of cost and pursuing two projects at the same time which we do not want to do, in downselecting Concept E - Westerly Parkway is the site for the high school, maximum safety and security is important, and need to work closely with Borough Council. If we remove this Concept tonight - are people lost to us because this is their preference? Most want the job done and are OK with Westerly Parkway location, might not be the number one favorite, but what we all can live with and it meets the needs and priorities that are established. We have a good group of people working with us to move forward.

With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) Concept E is eliminated for further consideration.

Dr. Etter left the meeting at 7:50 p.m.

Board members took a break from 7:50 to 7:58 p.m.

X. DISTRICT GOAL CATEGORY: FACILITIES
High School Project Downselect Part 2
Ms. Concepcion noted that board members were using the survey results to do the first downselect along with matrix criteria and felt more was needed. CEAT (Community Engagement Action Team) group and CACs reviewed criteria, weighted after CCL (Culture, Climate, and Learning Subcommittee) consolidated to list six categories, scored each concept by criteria, and weighted for each category on a 1 - 5 scale. She defined terms, gave a thorough explanation for the decision-making, reviewed the timeline, and felt all should have a good idea determining the final concept.

Dr. O’Donnell noted that August 12 was a regular board meeting.

Evaluation Matrix Criteria Weighting
Dr. Pawelczyk noted there are 302 days to referendum, May 20, 2014 and explained there are two different tasks. He reviewed the boxes, went through the exercise, and showed that it will calculate for you. This will go out to board members tomorrow. This exercise will help to formulate questions to go to the design team.

Board member questioned that some have ten and others do not. Dr. Pawelczyk explained that it is compensated in there and will weigh out according to your weights. Dr. O’Donnell noted that Crabtree Rohrbaugh will be coming to the next few meetings and Brainspaces will be present at the August 26 meeting with Mr. DeShong.

XI. REPORTS
-President’s Report - Ms. Fishbaine announced the board would be having a retreat on August 25. All board members should work on the “homework” Dr. Pawelczyk just gave to get questions to Crabtree Rohrbaugh so they can prepare for the August 12 meeting.
-Superintendent’s Report - Dr. O’Donnell spoke on safety/security, upgrading the Fairmount Avenue door, working through security with the audit team, and what is happening at the high school. Work is moving forward, changed features is moving along and things will be different when students return for this school year.
-Board Sub Committee Reports
   ● Communications - a meeting was scheduled but it was postponed
   ● Culture Climate and Learning - no meeting and all have seen the last product
-Central Intermediate Unit (CIU) Report - meeting scheduled for this Thursday
-PA School Boards Association (PSBA) Report - Mr. Hutchinson spoke on the voting for 2014 and board secretary will be receiving electronic ballots; board members will let her know who they are voting for and the board secretary will submit the vote electronically. The ballot needs submitted in September. The legislative day is Tuesday, October 15, and the voting delegates do not need to register for the conference as in the past.
-Centre Region Council of Governments (COG) Liaison Report - Dr. Pawelczyk noted there was a COG meeting tonight and they were discussing DRI and the boundary growth, having a supermajority vote vs. unanimous vote, and the regional boundary growth should change with the regional planning. The earliest this will be decided is October but could be longer.
-Legislative Report - Mr. Hutchinson noted that they are discussing the elimination of federal oversight of teacher evaluations.
-Citizens Advisory Committee (CAC) Liaison Reports
   ● Facilities - Had an update on Memorial Field, discussed the issue of construction manager, could be very beneficial but at the right time, and committee will bring a recommendation to the board.

XII. FUTURE AGENDA PLANNING
Ms. Fishbaine noted that August 12 would be a regular meeting, not a work session and reviewed the agenda items for the upcoming meetings. For Sept 9 meeting: Add PSBA Officer

XIII. ADJOURNMENT
Ms. Stahl moved and Ms. Concepcion seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. McGlaughlin was absent.) Ms. Fishbaine adjourned the meeting at 8:27 p.m. to an executive session.

Submitted by,
Mary Jenn Dorman
Board Secretary