Board Meeting Agenda/Minutes 9-23-13

The approved minutes are posted below the agenda. All attachments are PDFs.
 
September 23, 2013 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801


I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

III. PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.
A. September 9, 2013 Board Meeting Minutes and Accept September 17, 2013, Communications Subcommittee Notes (attachment IV-A Minutes, IV-A Notes)
B. Overnight/Out-of-State Student Travel (attachment IV-B)
C. Financial Reports for August 2013 (attachment IV-C)
D. Budget Amendment for the 2013-2014 School Year (attachment IV-D)
E. Additional Athletic Booster Organizations for Fall 2013-14 School Year (attachment IV-E)
F. Activities/Clubs Booster Organizations for the 2013-14 School Year (attachment IV-F)
G. New Club/Activity - Class of 2017 (attachment IV-G)
H. Change Order request #4 for Memorial Field Project for an amount not to exceed $23,000 to Mid-State Construction, Inc. (attachment IV-H)
I. Human Resource Recommendations (attachment IV-I)

V. ACTION ITEMS

A. A motion to direct Board Secretary to submit SCASD Board Members’ vote for 2014 PSBA officers as follows: 1) President-elect: William LaCoff, 2) Vice-President: Charles Ballard, 3) Treasurer: Otto Voit, 4) At-large Representative, Central: Kathy Swope per Board discussion of September 9th.
B. A motion to approve the fundraising/development proposal as outline in the September 16 work session for the walkway on Fraser Street. (attachment V-B)
C. A motion to approve the Right-of-Way/Easement with State College Borough Water Authority for Lowder Street in College Township as presented. (attachment V-C)

VI. INFORMATION / DISCUSSION

A. Revised/New Policies for consideration: (attachment VI-A)
      Revised Policy 246 - Wellness Policy for Physical Education, Physical Activity and Nutrition. Changed name and content to Coordinated School Health Policy
      Policy 822 Automated External Defibrillator (AED) Cardiopulmonary Resuscitation (CPR) New
      Revised Policy 114 - Gifted Education
B. District Goal Category: Facilities - High School Project
      Option Development: Decision Making Timeline (attachment VI-B1 )
      Draft Educational Specifications (attachment VI-B2)
C. Comprehensive/Strategic Planning: Update (attachment VI-C)

VII. REPORTS
A. President’s Report
B. Superintendent’s Report
C. Board Sub Committee Reports
      Communications
      Culture Climate and Learning
D. Central Intermediate Unit (CIU) Report
E. PA School Boards Association (PSBA) Report
F. National School Boards Association (NSBA) Report
G. Centre Region Council of Governments (COG) Liaison Report
H. Legislative Report
I. Citizens Advisory Committee (CAC) Liaison Reports
      Athletics
      Facilities
      Finance
      Safety
      Technology

VIII. FUTURE AGENDA PLANNING
October 14 - Regular Meeting
**Action Items
Approval of High School Project Construction Manager (pre-referendum)
Agreement for Advanced Disposal Services
Second Reading and Approval of Revised/New Policies:
   Revised Policy 819.1 - Suicide and Self Harming Prevention Policy
   Policy 218.2 - Threat Assessment (New)
   Policy 915 - School Related Groups / Boosters / Support / Parent Organizations (New)
High School Project: Adopt draft Educational Specifications
**Information/Discussion
Proposed Substitute Teacher Service
High School Project
Referendum Timeline
Option Development
Revised/New Policies for consideration:
   Policy 702.1 - Memorials (New)
   Remove Policy 819 Management of Traumatic Events
   Policy 805 - All Hazards Planning (New)
Comprehensive/Strategic Planning: Proposed Subcommittee Plans (PDE)

October 21 - Work Session
High School Project
   Option Development

October 28 - Regular Meeting
**Action Items
Second Reading and Approval of Revised/New Policies:
   Revised Policy 246 - Wellness Policy for Physical Education, Physical Activity and Nutrition. Changed name and content to Coordinated School Health Policy
   Policy 822 Automated External Defibrillator (AED) Cardiopulmonary Resuscitation (CPR) New
   Revised Policy 114 - Gifted Education
**Information/Discussion
Comprehensive/Strategic Planning: Proposed Subcommittee Plans (non-PDE)
Budget Development FY2014-2015

November 11 - Regular Meeting

**Action Items
Second Reading and Approval for Revised/New Policies:
   Policy 702.1 - Memorials (New)
   Remove Policy 819 Management of Traumatic Events
   Policy 805 - All Hazards Planning (New)
**Information/Discussion

November 25 - Regular Meeting
**Action Items
Approval of Proposed Comprehensive Plan

IX. ADJOURNMENT
 
 

 


September 23, 2013 Regular Board Meeting IV-A 7:00 pm – Board Room 131 W. Nittany Avenue State College, PA 16801

 

I.    CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Penni Fishbaine, board president, called the board meeting to order at 7:00 p.m. She welcomed and thanked all in attendance and those viewing from home and announced on September 9, the board held an executive session on a student discipline matter. With the agenda before them, she asked board members for any changes; there were no changes.

 

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.

 

Board members present: Amber Concepcion, Penni Fishbaine, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Gowen Roper, Dorothea Stahl, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Emily Aten, Courtney Beers, Randy Brown, Scott DeShong, Sandy Emerich, Katie Fonash, Linda Eggebeen, Michael Hardy, Jeanne Knouse, Amy Lawrence, Colleen McCracken, Julie Miller, Camille Payne, Ed Poprik, Candace Smith, Wilda Stanfield. Amy Warner Guests: John Beddia, Scott Fozard, Matt Morgan

 

II.    COMMUNICATIONS

Dr. O’Donnell noted that Homecoming is this week with the following events:

 Thursday afternoon - Distinguished Alumni Reception at High School South cafeteria, honoring Andrew Bingaman and James Houck at 3:30    p.m. 

Thursday at 6:00 p.m. - Homecoming Parade leaving High School South and ends at Memorial Field 

 Friday night - Homecoming game of Varsity Football vs. Central Dauphin

 

Troy Alesi, High School Technology Education and STEM teacher, has been selected as the Technology & Engineering Education Association of Pennsylvania (TEEAP) High School Teacher of the year for 2013-14. He will be recognized at the organization's annual conference on Friday, November 8. Dr. O’Donnell congratulated Mr. Alesi.
 

Dr. O’Donnell spoke on the PA Department of Education receiving a waiver from the US Department of Education for the Adequate Yearly Progress aspect of the No Child Left Behind law and he noted that the state’s assessment system is still a requirement of our district. A communication will be going out to parents in the near future.

 

The High School Project is an agenda item this evening. However, we are only focusing on two aspects of the project. Dr. O’Donnell explained if you, or a community group you are a part of, would like for us to come to you for an update, please contact Julie Miller at our district office. Her contact info is on the project web site. We’d be glad to meet with community groups.

 

There are 239 days to Referendum and Ms. Fishbaine noted for Public Comment that board members would listen to comments, but there would be no back and forth discussion at the table. Questions would be answered at a later time.

 

III.    ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.

-September 9, 2013 Board Meeting Minutes and Accept September 17, 2013 Communications Subcommittee Note
-Overnight/Out-of-State Student Travel

-Financial Reports for August 2013

-Budget Amendment for the 2013-2014 School Year
-Additional Athletic Booster Organizations for Fall 2013-14 School Year
-Activities/Clubs Booster Organizations for the 2013-14 School Year
-New Club/Activity - Class of 2017
-Change Order request #4 for Memorial Field Project for an amount not to exceed $23,000 to Mid-State Construction, Inc.
-Human Resource Recommendations (refer to attachment IV-I)
 

Dr. Pawelczyk moved and Dr. Roper seconded to approve the Routine Approval listing. Board member noted the typo on Item IV-E and the correct spelling for lacrosse, and another member spoke appreciation for the memo that accompanied the financial reports. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.

 

IV.    2014 PSBA OFFICERS VOTE SUBMISSION

A motion to direct Board Secretary to submit SCASD Board Members’ vote for 2014 PSBA officers as follows: 1) President-elect: William LaCoff, 2) Vice-President: Charles Ballard, 3) Treasurer: Otto Voit, 4) At-large Representative, Central: Kathy Swope per Board discussion of September 9th. There was no discussion. Ms. Stahl moved and Mr. Leous seconded to approve the motion. All board members present voted aye on a roll call vote. The motion passed unanimously.

 

V.    FRASER STREET WALKWAY PROPOSAL

A motion to approve the fundraising/development proposal as outlined in the September 16 work session for the walkway on Fraser Street. Dr. Pawelczyk moved and Ms. Stahl seconded to approve the motion. Board members discussed: items on page 2 and page 5, the district will do our own printing, we will own all the data, contract signed with Anffinity, the length is definitely not set at four months, 5,000 bricks or is it 2,000 to 8,000, the need to be more defined, and the money that is raised from selling the bricks will go to future Memorial Field Projects. Dr. Pawelczyk suggested that the first brick should be the Board of School Directors and passed his contribution to the board secretary.

 

With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.

 

VI.    APPROVAL for RIGHT-of-WAY/EASEMENT with BOROUGH WATER AUTHORITY

C. A motion to approve the Right-of-Way/Easement with State College Borough Water Authority for Lowder Street in College Township as presented. Ms. Concepcion moved and Dr. Roper seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.

 

VII.    REVISED/NEW POLICIES for CONSIDERATION Revised Policy 246 - Wellness Policy for Physical Education, Physical Activity and Nutrition. Ms. Emerich and Ms. Knouse were present to review the policies. Ms. Knouse noted Policy 246 had the name changed and all were content to Coordinated School Health Policy. The revisions went through the Health and Wellness Council, A-Team members and Scott Etter. Board members discussed: keeping this as the pupil policy and having a 400 or 500 Policy for staff/faculty, pleased to see that students can get help, healthy snacks but will allow birthday parties/celebrations, guidelines are there but those treats will not be taken away from students, there is a snack calendar for all in the room, page 6 regarding risk free environment, what are we trying to minimize, and on page 7 - change to employees are the most valuable... The changes will be made and this policy will be brought back in 30 days for action.

 

Ms. Stahl left the meeting at 7:20 p.m.
Dr. Etter left the meeting at 7:22 p.m.


New Policy 822 Automated External Defibrillator (AED) Cardiopulmonary Resuscitation (CPR)

Ms. Knouse noted that AED is now in all elementary schools and it is the intent of the Board that all staff should be trained. A core team has been trained and the team is called upon when there is a crisis. Board member spoke on Epi-pens in each school and being available if needed and Ms. Knouse confirmed that this was already in the works. This policy will also be brought back in 30 days for action.

 

Revised Policy 114 - Gifted Education

This policy has been updated and reflects Chapter 16, started in the middle of last year. Board members discussed: taking state language directly, distribution of information to parents for children that qualify, when people ask to do this we are obligated to do so, awareness and communication is emphasized in this, and our program being different than others in the state. This policy will come back for action in 30 days.

 

VIII.    DISTRICT GOAL CATEGORY: FACILITIES - HIGH SCHOOL PROJECT Option Development: Decision Making Timeline Mr. Poprik prepared a draft calendar of critical dates and action for the high school project based on discussion that occurred at the September 16 work session. He started with May 20, 2014 being the referendum date and explained the process from the bottom up:

●February 10 - Approve referendum question

●December 2 - Approve the final option and project funding proposal
● October 14 - Adopt draft Ed Specs and approve the estimator

 

Mr. Poprik noted the possibility of a joint work session with the Borough Council and a Community Forum scheduled for October 23.

 

Draft Educational Specifications

Dr. O’Donnell noted that this item was placed on the agenda to determine any further questions board members may have regarding the proposed details. Board members discussed: the sense of cost, design team understanding the cap and will design under the cap, LEED goals and process, parking and fields, encourage car pooling, financing does not line up to do both sides, budget South and North separately, Delta on South side, what about having Delta on the North side, what are we committing to with the draft Ed Specs, details of everything in the building, the black box theater, gathering as many questions as we can for estimates, need to continue to communicate and get feedback along the way, a number of interactions with people that have a lack of clarity for North/South, some people have their own theory, need to explain what to expect, the spaces in the current high school compared to Ed Specs, current building and/or the proposed building, looking at collaborative spaces, new verses renovated, sq.ft. costs of each, the project is driven by sq. ft., LEED silver included, board needs to understand what is being proposed, design process and adjusting square footage, understand the way the space is organized, building school for 2,400 students, this includes Delta, and the PDE capacity vs. our capacity.

 

 Board members took a break from 9:07 to 9:15 p.m.

 

IX.    COMPREHENSIVE/STRATEGIC PLANNING: UPDATE

Dr. O’Donnell provided an overview of the Comprehensive Planning process and reviewed that PDE had reduced the plan duration from six years to three years. Our district’s plan will be officially in place from 2014-2015 through 2016-2017. He provided the membership of the District Steering Committee, the Instructional Task Force/Planning Committee, and reviewed the purpose of multiple subcommittees.

 

Mr. Perrin noted that the two main groups were brought together, the community members and teachers/curriculum coordinators, for discussions and input for the framework that will support our district’s work. The focus was on what is most important, the highest priorities, and a way to help us monitor progress and deliver strong results. He reviewed the document on the district’s Instructional Focus, Student Learning with Vital Signs of student progress, our 2017 Benchmarks, and the Four Pillars that are the building blocks of our Professional Practices. He spoke on differentiation and teachers respect for this idea and professional development. The subcommittees are working on plans that will be shared with the Board at its October 14 meeting. PDE requires approval of the Comprehensive Plan prior to November 30, 2013. The Special Education plan was earlier than all the others and has already been submitted.

 

X.    REPORTS

-Board Sub Committee Reports

● Communications - Tonight the notes from the last meeting, September 17, were accepted. The Community

Engagement Action Team (CEAT) Committee meets tomorrow night (Tuesday, September 24), High School South cafeteria, 6:30 p.m. The CEAT Committee helps to educate the community and/or reaches out to organizations to provide information on the high school project, and takes input from people to bring back to the Board.

● Culture Climate and Learning - No recent meeting

 

-PA School Boards Association (PSBA) Report - Mr. Hutchinson spoke on the Teacher Evaluation web conference that explained a new evaluation process just for the formal part and what the time commitment is for administration. He noted that PSSAs are going away at the high school level and will not have data for the next three years. The teacher evaluation counts for everything, principals are being trained on this process. Dr O’Donnell added that the focus is on four domains, last week the State Board approved revisions of Chapter 4, PSBA waiver process was unsuccessful, and will go by PA Common Core Standards and Keystone exams for five content areas as a graduation requirement. If this does not pass, it will need to go into remediation.

 

The teacher evaluation piece - the record is kept for ten years, possibly adopt a policy regarding this, and an unsatisfactory evaluation must be kept for ten years and crosses districts in PA.

 

-Citizens Advisory Committee (CAC) Liaison Reports

●Athletics - met last week but nothing to report

●Facilities - Mr. Poprik reviewed most of what was discussed this evening. October 1 there will be interviews held for three firms for a recommended estimator, and an update on Memorial Field provided. 

Technology - Having their first meeting Wednesday, 7:00 p.m., in the Board Room

 

XI.   FUTURE AGENDA PLANNING

The following items need added to future agendas:

● Enrollment Report for 2013-2014 

PSSA /Student Achievement Report
 
XII.   ADJOURNMENT

Ms. McGlaughlin moved and Ms. Concepcion seconded to adjourn the meeting. All board members voted aye with a voice vote. (Ms. Stahl had left the meeting.) The motion passed and Ms. Fishbaine adjourned the meeting at 9:58 p.m.

 

Submitted by,
 
 

Mary Jenn Dorman

Board Secretary