Board Meeting Agenda/Minutes 12-2-13

The minutes will be posted below the agenda once they are approved. All attachments are PDFs.
 
Reorganization Board Meeting
Monday, December 2, 2013
7:00 pm, Board Room
131 W. Nittany Avenue
State College, PA 16801
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
 
II. BOARD REORGANIZATION
      A. Administer Oath to New Members
      B. Elect Temporary President (must be a continuing Board Member)
      C. Elect President
      D. Elect Vice-President
 
III. ACTION ITEMS
      A. Annual Appointments (attachment III-A)
      B. 2014 School Board Meeting Dates (attachment III-B)
 
IV. ADJOURNMENT
 
Agenda  
Regular Board Meeting
December 2, 2013 -
Immediately following the Reorganization Meeting - Board Room
131 W. Nittany Avenue
State College, PA 16801
 
I. CALL TO ORDER
 
II. COMMUNICATIONS
 
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time
permits for items on this agenda or related to Board business.)
 
IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
A. Overnight/Out-of-State Student Travel (attachment IV-A)
B. Appoint the firm of Hoffman Architecture as the district architect for routine projects December 1, 2013, through November 30, 2014. (attachment IV-B)
C. Budget Amendment for 2013-2014 (attachment IV-C)
D. Budget Transfers for Fund 10, 2014 (attachment IV-D)
E. Athletics Winter Booster Clubs/Organizations (attachment IV-E)
F. Human Resource Recommendations (attachment IV-F)
 
V. ACTION ITEMS
A. A motion to approve the three new course proposals for the 2014-2015 school year as presented at the November 25 meeting. (attachment V-A)
B. A motion to approve Option Two for further development as the State High Project (attachment V-B)
 
VI. INFORMATION/DISCUSSION
A. District Goal Category: Facilities
      ● Project Calendar Update (attachment VI-A1)
      ● High School Project Referendum Amount (attachment VI-A2)
B. District Goals - 2014 (attachment VI-B)
 
VII. FUTURE AGENDA PLANNING
December 16 - Regular Meeting
**Action Items
School District Bills for November 2013 (Routine Approvals)
Financial Reports for October and November (Routine Approvals)
Student Activities Advisors and Treasurers for 2013-2014 School Year (Routine Approvals)
Recommendation for Nittany Valley Charter Request to Amend Charter
Approve Tentative High School Project Referendum Amount
Approve Proposed School Calendar for the 2014-2015 School Year
Approve Accelerated Budget Opt Out Resolution Certifying Tax Rate Within Inflation (Act 1) Index
for 2014-2015 School Year
**Information/Discussion
Memorial Field Project Recap
 
VIII. ADJOURNMENT
Minutes

Reorganization and Regular Board Meeting Minutes
Monday, December 2, 2013
7:00 p.m. - Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Scott Etter, district solicitor, called the Reorganization Meeting to order at 7:00 pm. He invited the Honorable Carmine Prestia to administer the oath to the re-elected board members and the new board member.

A copy of all materials distributed to board members for discussion and/or action are included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent: Ann McGlaughlin
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert J. O’Donnell
District Personnel: Randy Brown, Scott Deshong, Linda Eggebeen, Jacque Martin, Julie Miller, Ed Poprik, Wilda Stanfield, Donna Watson
Guests: Jordan Crosby, Abby Fozard, Carter Fozard, Gene Fozard, Myra Fozard, Stephanie Fozard, Adam Lidgette, Matt Morgan, Carmine Prestia, Elaine Prestia

II. CERTIFICATES of ELECTION and OATH of OFFICE
The Honorable Carmine Prestia had the re-elected board members (Penni Fishbaine, David Hutchinson, and Jim Leous) stand, administered the oath of office and offered congratulations. Then Judge Prestia had the one newly elected board member (Scott Fozard) stand, administered the oath of office and offered congratulations. Each member signed an Oath of Office that is part of the official minutes. Each elected board member had the certificate of election at his/her place. All were elected for a four-year term.

III. ELECTION OF TEMPORARY PRESIDENT
Scott Etter announced a temporary president would be elected to then elect the president and vice-president. Ms. Fishbaine moved and Mr. Leous seconded to nominate Dorothea Stahl as the temporary president. Mr. Leous moved and Ms. Fishbaine seconded to close the nominations for temporary president. All members present voted aye with voice vote to close nominations. (Ms. McGlaughlin was absent.) The motion passed and there was no discussion.

With eight board members present, Dorothea Stahl was elected unanimously with a voice vote as temporary president. (Ms. McGlaughlin was absent.) The motion passed with no discussion.

IV. ELECTION OF PRESIDENT
Ms. Stahl asked for a nomination for President.
Mr. Leous moved and Ms. Zydney seconded to nominate Penni Fishbaine as president. Ms. Concepcion moved and Ms. Zydney seconded to close nominations. All board members present voted aye with voice vote to close nominations. (Ms. McGlaughlin was absent.) The motion passed and there was no further discussion.

With eight board members present, all voted aye by voice vote to elect Penni Fishbaine as president. (Ms. McGlaughlin was absent.) Ms. Fishbaine was unanimously elected as president and congratulations were given.

V. ELECTION OF VICE-PRESIDENT
Ms. Fishbaine moved and Mr. Leous seconded to nominate Amber Concepcion as vice-president.
Mr. Fozard moved and Mr. Leous seconded to close nominations. All board members voted aye with voice vote to close nominations. (Ms. McGlaughlin was absent.) The motion passed and there was no further discussion.

With eight board members present, all voted aye by voice vote to elect Amber Concepcion as vice-president. (Ms. McGlaughlin was absent.) Ms. Concepcion was unanimously elected as vice-president and congratulations were given.

VI. REORGANIZATION ANNUAL APPOINTMENTS for 2013
Ms. Fishbaine reviewed the annual appointment list and the following appointments were agreed upon for the 2014 year:

Positions

Federal Relations Network Representative - David Hutchinson
   Alternate Representative - Amber Concepcion
CIU Board Representative - Laurel Zydney (position to 6/2014)
CIU Member at Large - Scott Fozard (filling position until 6/2014)
   Alternate Member - Jim Leous
NSBA Liaison - Dorothea Stahl
PSBA Liaison - David Hutchinson
CARE Partnership - David Hutchinson
COG Liaison - Jim Pawelczyk
Legislative Chairperson - David Hutchinson
Career and Technology Center Committee - Jim Leous

Sub-Committees of the Board:
Communications - Amber/Ann/Jim L/Penni (Jim Leous-Chair)
Culture, Climate, and Learning - David/Jim P/Laurel/Dorothea (Jim Pawelczyk-Chair)

Citizens Advisory Committees:
CAC for Interscholastic Athletics - Committee Dorothea Stahl
CAC for Facilities Committee - Jim Pawelczyk, Amber Concepcion, Scott Fozard (alternate)
CAC for Finance Committee - Ann McGlaughlin, Scott Fozard
CAC for Safety Committee - Laurel Zydney
CAC for Technology Committee - Jim Leous, Scott Fozard

Ms. Stahl moved and Mr. Leous seconded to approve the listing of appointments for 2014. With eight board members present, all voted aye by voice vote to approve the appointments. (Ms. McGlaughlin was absent.) The motion passed unanimously.

VII. SCHOOL BOARD MEETING DATES for 2013
In accordance with the PA School Code, the following dates were recommended as School Board of Directors’ meetings in 2014. The approved dates, time and location – 7:00 p.m., Board Room, 131 W. Nittany Avenue, State College, PA – will be advertised in the Centre Daily Times.

Ms. Fishbaine noted the listing of Board Meetings for 2014 and some changes were made. Mr. Hutchinson moved and Ms. Zydney seconded to approve the meeting dates as listed below. All board members present voted aye with a voice vote.

The meeting dates were approved unanimously.
● January 13 and 27, 2014
● February 10 and 24, 2014
● March 3 and 17, 2014
● April 7 and 21, 2014
● May 5 and 19, 2014
● June 9 and 23, 2014
● July 14 and 28, 2014
● August 11 and 25, 2014
● September 8 and 22, 2014
● October 13 and 27, 2014
● November 10 and 24, 2014
● December 1 and 15, 2014

VIII. ADJOURNMENT of the REORGANIZATION MEETING
Ms. Stahl moved and Ms. Concepcion seconded to adjourn the reorganization meeting to begin the regular meeting. All board members present voted aye with voice vote. (Ms. McGlaughlin was absent.) Ms. Fishbaine adjourned the meeting at 7:12 p.m.

 
Minutes
December 2, 2013 - Regular Board Meeting
Immediately following the Reorganization Meeting - Board Room
131 W. Nittany Avenue
State College, PA 16801

IX. CALL TO ORDER
Ms. Fishbaine called the State College Area School District Regular Board meeting to order at 7:14 p.m. She welcomed and thanked all in attendance and those viewing from home. With the agenda before them, she asked board members if there were any changes, there were no changes.

X. COMMUNICATIONS
Ms. Fishbaine provided a correction regarding a statement she made in the previous meeting when discussing the financing of the $75 or $85 million for referendum amount; it is a difference of $20/year not $20/month.

Dr. O’Donnell noted there would be a Student Government Report at the next meeting. There will be two more coffees for the High School Project on December 11 at Wegmans Cafe, 8 - 9 a.m. and December 18 at the Naked Egg, 8 - 9 a.m. At the coffees, conversation is organized around what information people are interested in hearing and knowing.

Friday, December 20, 2013, school is in session due to the snow day last week.

Ms. Stahl noted the outpour of attention for the fundraiser at Memorial Field by the class of 2012 who has lost two of their classmates. They raised $14,692 at the event.

Dr. Pawelczyk reported there are 169 days to Referendum.

XI. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
--Overnight/Out-of-State Student Travel
--Appoint the firm of Hoffman Architecture as the district architect for routine projects December 1, 2013, through November 30, 2014.
--Budget Amendment for 2013-2014 as follows:
   *Park Forest Middle School awarded a Student Achievement Grant in the amount of $2,000 from the NEA Foundation. This grant will be used in the Technology Education classes to design, manufacture and test microbial fuel cells.
   *The Community Education Department received funding in the amount of $2,017.27 from the American Association of University Women (AAUW) for the Challenging Science Investigations (CSI) Program.
   *The Community Education Department received funding in the amount of $1,309.10 from Penn State University to support their Transitions Program.
--Budget Transfers for Fund 10, 2014
--Athletics Winter Booster Clubs/Organizations for the 2013-2014 School Year:
   State College Area High School Swimming/Diving Booster Club
   State College Area High School Girl’s Basketball Booster Club
   State College Area High School Boys’ Basketball Booster Club
   State College Area High School Wrestling Booster Club
--Human Resource Recommendations (refer to attachment IV-F)

XII. NEW COURSE PROPOSALS for 2014-2015 SCHOOL YEAR
A motion to approve the three new course proposals for the 2014-2015 school year as presented at the November 25 meeting. There was no discussion. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. All board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.

XIII. OPTION TWO for FURTHER DEVELOPMENT for STATE HIGH PROJECT
A motion to approve Option Two for further development as the State High Project. Ms. Stahl moved and Ms. Concepcion seconded to approve the motion. Board members discussed: being in favor of this, would still like a meeting between the vote, Option 2 is the crescent, and this is the obvious one.

With the motion and second above, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.

Dr. Etter left the meeting at 7:24 p.m.

XIV. DISTRICT GOAL CATEGORY: FACILITIES, HIGH SCHOOL PROJECT
Project Calendar Update
Mr. Poprik reviewed the update project calendar and noted that no more work sessions were scheduled due to the concentration at this time not on the option development, but working on the estimate from Alexander Group, the Estimator. Post referendum, the option development will be the priority again. Board members discussed: the GeoTech, actions for site development, issue is not to exceed the maximum, draft resolution for referendum question, and voting on the referendum question February 10.

With the motion and second above, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.

High School Project Referendum Amount
Mr. Brown and Ms. Watson were present for this conversation and noted it was the same presentation as last meeting with a few updates. Ms. Watson made changes on slides 8 thru 11: Added a column to the right for Total Tax Mills, added additional explanations, and added notes at the top of the columns. The documents are on the website. Mr. Brown explained that tax increases are not normally projected out this far, the difference between $75 and $85 million is an annual impact of $22.00, and $71,300 is the average property mean (residential).

Board members discussed: Newest tax calculator on the website, excel file to download and enter your assessed value, 1.7% and 3.02% for operating budget, increase does not become evident until 2016-2017, no increase the first three years, there are many assumptions here, doing the best we can projecting out, slides 10 and 11 puts together total taxes that would be paid, the base is blue and the red is Referendum, and they need to be added together. Ms. Fishbaine went around the table and each board member stated the amount he/she would be comfortable with for the Referendum and the reasons for his/her choice.

XV. DISTRICT GOALS - 2014
Dr. O’Donnell thought this was a good time and opportunity to have this conversation. He spoke on multi-year goals and wanted to share thoughts so that board members could help refine the thinking. It is realized that a better job needs to be done externally for sharing things. He reviewed the Strategic Plan Goals, the Instructional Focus with the Four Pillars, taking a strong district and moving it forward, the subcommittees that also have plans, and the shared vision for being a school community.

Goal 1 - Safety: Improve Safety of Students and Staff - The board has already approved some updates for this. The High School is a high priority. Board members discussed: technology and letting students know about the consequences, everyone should be on the same page for us to keep students safe, students can give us a lot of information, let them take ownership and be helpful, they live it every day, there is physical safety and emotional safety, need to pay attention for students feeling totally safe, a way to measure improvement, objective ways to look at safety, creates a culture of safety, students have a better understanding how others feel, 18 out of 20 want to come to school every day, the high school plan, wants better relationships and feeling a part of the school, keep track of staff piece also, assessing progress by having conversations with people, and Dr. O’Donnell is ultimately responsible but a project manager might help to relay how these are carried out and report back to the board.

Goal 2 - Student Learning: Improve Student Learning and Achievement - It is critical how each student learns and support teacher collaboration. Students have changed, and the teachers are with them every day. Board members discussed: pictures in paper and number of students with one teacher, teachers being well placed, value added learning experience, an example provided of the entire range to students that the teachers work with from the advanced to the weakest, all learning is value added, this district is successful for a reason, teachers have creativity and are flexible in the classroom and we should embrace that, differentiation and relevance with the engagement piece, and gifted students and experiences we provide.

Goal 3 - Fiscal Stewardship: Maximize Resources to Support Student Learning via District Programs
There are constraints beyond our control but we need to move forward with strategies. Dr. O’Donnell does not want to see our programs falling apart. Board members discussed: Measure what we are doing, have a sense of our own priorities, resources are much more than dollars, and need to reflect on the totality of all the resources.

Goal 4 - Communication: Improve community member understanding of district planning, programming and initiatives - Dr. O’Donnell noted that this is a key step this year. We will increase focus on external communications and continue to keep internal focus on teachers and what happens in the classrooms.

Board members discussed: Not just the communication piece, teaching for understanding, what are practices and what can be done better, kudos to the people taking initiatives on, try to precede goal so people understand what we do in our schools, spoke on the CEEL Program, meeting parent’s needs, and requested an update on CEEL Program in January.

Goal 5 - Facilities: Develop State High project plan and obtain community permission via voter referendum - Dr. O’Donnell noted this relates to facilities. There will be a lot of checking in and fielding questions for this goal for community understanding.

Goal 6 - School of Choice: Increase percentage of our families who choose SCASD schools for their children’s care and development as learners and people - Dr. O’Donnell noted that the district will try to better understand the families’ needs and desires for their children’s education. He spoke on the parent survey that had their children in charter schools, the strategic plan, parents making the decision on where to send their
children, and being more responsive to their needs. Board members discussed: Having a choice at the high school level, extra-curricular activities, tracking students in extra and co-curricular activities, a way to assess that students are truly engaged, goal of the high school is to make it personal, restructure the high school and have some feedback mechanism, have activities but are the students engaged, basketball teams in both middle schools, a way to know who is not involved, looking at ways to be responsive to people, and schools are responsible for more and more these days.

Goal 7 - Strategic Planning: Develop and implement baseline year of district’s new Strategic Plan This is the baseline year. We will gather information that we do not have and continue to build on this year.

Board members discussed: Other goals, there is more that goes into this than seven items, these seven were chosen as the focus point, we will always be weighing things, and should have a dedicated web page for this and implement progress.

XVI. FUTURE AGENDA PLANNING
Ms. Fishbaine reviewed items on the upcoming agenda for December 16 meeting.

XVII. ADJOURNMENT
Ms. Stahl moved and Dr. Pawelczyk seconded to adjourn the meeting. All board members voted aye with a voice vote. (Ms. McGlaughlin was absent.) The motion passed unanimously. Ms. Fishbaine adjourned the
meeting at 9:13 p.m. to an Executive Session.

Submitted by,
Mary Jenn Dorman
Board Secretary