Board Meeting Agenda/Minutes 12-16-13

All attachments are PDFs.
 
December 16, 2013 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I.   CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.  COMMUNICATIONS

Student Government Report (attachment II)

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.
A. Overnight/Out-of-State Student Travel (attachment IV-A)
B. November 25, 2013 Board Meeting Minutes (attachment IV-B)
C. Accept December 5, 2013 Communications Subcommittee Notes (attachment IV-C)
D. School District Bills for November 2013 (attachment IV-D)
E. Financial Reports for October and November 2013 (attachment IV-E)
F. Budget Transfers for November 2013 (attachment IV-F)
G. Budget Amendment for the 2013-14 School Year (attachment IV-G)
H. Student Activities Advisors and Treasurers for 2013-2014 School Year (attachment IV-H)
I. Human Resources Recommendations (attachment IV-I)

V.  ACTION ITEMS

A. A motion to approve the recommendation for Nittany Valley Charter Request to amend Charter (attachment V-A)
B. A motion to approve the Proposed Calendar for 2014-2015 School Year as presented. (attachment V-B)
C. A motion to approve the State High Project Referendum at a maximum amount of $85 million. (attachment V-C) (4.9 MB)
D. A motion to approve student expulsion waiver Agreement 2013-2014-2 with student and student’s family.

VI. INFORMATION / DISCUSSION
A. Research Proposals for consideration:
     The Affect of Motivation and Self Concept for Math on Achievement in Struggling Middle School Students (attachment VI-A1)
     Group Conversation skills Intervention for Transition-Aged Young Adults with Autism Spectrum Disorders (ASD) (attachment VI-A2)
     Effective Energy-efficient Classroom Ventilation for Temperature Zones (1642-TRP) (attachment VI-A3)
B. District Goal Category: Facilities
     Memorial Field - Project Recap (attachment VI-B1)
     Brick Fundraising Campaign Update (attachment VI-B2)
     StateHigh Project: Presentation for Centre Region Council of Governments (attachment)
C. District Goal Category: Fiscal Stewardship
    Update on Results of the Bond Sale (attachment VI-C)

VII. REPORTS
A. President’s Report
B. Board Sub Committee Reports
     Communications
     Culture Climate and Learning
C. Central Intermediate Unit (CIU) Report
D. PA School Boards Association (PSBA) Report
E. National School Boards Association (NSBA) Report
F. Centre Region Council of Governments (COG) Liaison Report
G. Legislative Report
H. Citizens Advisory Committee (CAC) Liaison Reports
     Athletics
     Facilities
     Finance
     Safety
     Technology

VIII. FUTURE AGENDA PLANNING
January 13, 2014 - Regular Meeting
**Action Items
Bid Award for Athletic Uniforms
Foreign Exchange Student for the 2014-15 School Year- Tuition Waived (Routine Approvals)
Approve Accelerated Budget Opt Out Resolution Certifying Tax Rate Within Inflation (Act 1) Index for 2014-2015 School Year
**Information/Discussion
Student Learning: Delta Program Update
Facilities: State High Project
Community Outreach/CEAT (Community Engagement Action Team) Update
Draft Resolution of Referendum Question
Community Education Annual Update
January 27, 2014 - Regular Meeting
**Action Items
**Information/Discussion
   Facilities: State High Project
   Updated Cost Estimates
   Community Outreach/CEAT Update

February 10, 2014 - Regular Meeting
**Action Items
   Approve State High Project Referendum Question
**Information/Discussion
   District Food Services Annual Update
   Facilities: State High Project
   Community Outreach/CEAT Update

February 24, 2014 - Regular Meeting
**Action Items
**Information/Discussion
   Facilities: State High Project
   Community Outreach/CEAT Update

IX. ADJOURNMENT
MINUTES

December 16, 2013 Regular Board Meeting IV-B2
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Fishbaine called the State College Area School District Regular Board meeting to order at 7:00 p.m. She welcomed and thanked all in attendance and those viewing from home. Ms. Fishbaine announced that the Board adjourned to an executive session on December 2 for personnel matters. With the agenda before them, she asked board members if there were any changes, there were no changes.

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Scott DeShong, Sandy Emerich, Linda Eggebeen, Michael Hardy, Julie Miller, Jason Perrin, Ed Poprik, Sharon Salter, Greg Somers, Wilda Stanfield, Donna Watson
Guests: Cameron Butler, Kevin Drago, Reilly Ebbs, Carolyn Maroncelli, Kara Martin, Becky Mesangyi, Matt Morgan, Cynthia Reed, David Smith, Scott Thomas, Megan Topin, Stephen Treado, Amanda Webb

II. COMMUNICATIONS
Ms. Fishbaine spoke on the retirement of Denise DeGeorge (with 25+ years of service) and Paul Wright (with 37.5 years of service), and thanked them for their dedication to the students and service to the district. Dr. O’Donnell noted that Student Government Officers were present to provide a report, President - Kevin Drago, Vice President - David Smith, and Corresponding Secretary - Reilly Ebbs. Kevin Drago spoke on the Leadership Council of 25 members representing different areas, the class senate, and clubs. A representative is in each Social Studies class and this opened up the general assembly also. He referred to the experience at Senator Corman Day and had provided board members with information from that day.

Reilly Ebbs spoke on helping with election day by going to the polls and speaking to people regarding the High School Project. She noted there was interest from people they spoke to and the people reported that most information had come from the Centre Daily Times.

David Smith reported that the first general assembly was held last Friday. Items that came up were: Chromebooks, having a student member on the school board, and a Jr. ROTC Program.

Board members asked and discussed: the Chromebook issue, the fact that the students would like to give feedback for what is going to take place next year, the Student on Board, could be a rotation of students, student could take issues back to Social Studies classes for feedback, getting students to register to vote for the Referendum in May, mechanism for getting student input, glad they attended Senator Corman Day, good to know that Senator Corman provided good perspectives on issues, and explained the referendum process.

Dr. O’Donnell provided the following information for outreach efforts for high school project communications:
● Wednesday, December 18, 8:00 a.m., The Naked Egg in Pine Grove Mills
● Wednesday, January 8, 5:30 p.m., Barnes and Noble

There have also been eight community groups that have scheduled times for communications. Even though most opportunities are an hour or more, anyone is welcome to just stop by for as long as they can.

Dr. Pawelczyk reported 155 days to Referendum.

III. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
--Overnight/Out-of-State Student Travel
--November 25, 2013 Board Meeting Minutes
--Accept December 5, 2013 Communications Subcommittee Notes
--School District Bills for November 2013:
2013-14 Grand Total
General Fund: $6,568,976.04 $6,568,976.04
Checks 1008583 through 1008986, and V102532 through V102560
Food Service Fund: 155,148.27 155,148.27
Checks 60992 through 61039
Athletics Fund: 32,124.58 32,124.58
Checks 46900 and 46966
Activities Fund: 91,851.54 91,851.54
Checks 90442 through 90476
Purchasing Cards: 71,782.52 71,782.52
(Oct. 2013) Checks 179, 416, 7007, 784
Total All Funds: $6,919,882.95 $6,919,882.95
--Financial Reports for October and November 2013
--Budget Transfers for November 2013
--Budget Amendment for The Hearts Program "PA Farm to School" Grant continues through March 31, 2014. The carryover amount is $403.27.
--Student Activities Advisors and Treasurers for 2013-2014 School Year
--Human Resources Recommendations (please refer to attachment IV-I)
Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Routine Approvals as listed. All board members present voted aye on a roll call vote. The motion passed unanimously.

IV. NITTANY VALLEY CHARTER SCHOOL REQUEST
A motion to approve the recommendation for Nittany Valley Charter Request to amend Charter as presented. Ms. McGlaughlin moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.

V. PROPOSED DISTRICT CALENDAR for 2014-2015 SCHOOL YEAR
A motion to approve the Proposed District Calendar for 2014-2015 school year as presented. Dr. Pawelczyk moved and Mr. Hutchinson seconded to approve the motion. There was no discussion. With all board members present, eight members voted aye, one nay (Ms. Stahl) on a roll call vote. The motion passed 8 to 1.

VI. STATE HIGH PROJECT REFERENDUM AMOUNT
A motion to approve the State High Project Referendum at a maximum amount of $85 million. Ms. Stahl moved and Mr. Hutchinson seconded to approve the motion. Board members discussed: The updates are needed, it is a good solution, $85 million is not a bad amount, not more than 50% will fund this amount, go for this amount to allow ourselves some flexibility, the number could come down, tonight is for a maximum value but will get better numbers, would like to see it come in lower, this is a cap, looking at this as the first significant step for projects that need done, community is holding us responsible to get this done, a lower number is asking for what is urgently needed, people need something to react to, vote for a number tonight and hear what community has to say, there is a cap on the project, the cost being looked at and numbers being looked at with Referendum and district contributions being exactly the same, there is no padding, correct information confirmed for a person that contacted the board, have true expense to the surcharge and payoff as long as it takes, if the referendum is passed there will be a separate amount on the tax bill, the Board can reduce but never go above the amount, and more cannot be added at a later time.

With the motion to approve the State High Project Referendum at a maximum amount of $85 million moved and seconded above, and with all board members present, six members voted aye, three voted nay (Ms. Concepcion, Dr. Pawelczyk and Ms. Zydney) on a roll call vote. The motion passed 6 to 3.

VII. EXPULSION WAIVER AGREEMENT
A motion to approve student expulsion waiver Agreement 2013-2014-2 with student and student’s family.

Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.

VIII. RESEARCH PROPOSALS for CONSIDERATION
The Affect of Motivation and Self Concept for Math on Achievement in Struggling Middle School Students
Dr. Salter and Mr. Hardy were at the table and Mr. Hardy introduced Cameron Butler. Mr. Butler provided information to board members prior to the meeting and noted that the study will examine how specific intrinsic motivation indicators affect math achievement for struggling math learners. Mr. Hardy noted that Dr. Salter, Assistant Director of Special Education, was in support of the study. Board member asked if it would be possible to hear the outcome of the research at the end of the study and Mr. Butler responded that he would supply information for the district and Board. Dr. Salter noted that she spoke with Middle School Principals and this will be used to help students without special needs.

Mr. Leous moved and Dr. Pawelczyk seconded to move this item to action. All board members present voted aye with voice vote. The motion passed unanimously. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Research Proposal as presented. All board members present voted aye with voice vote. The motion passed unanimously.

Group Conversation Skills Intervention for Transition-Aged Young Adults with Autism Spectrum Disorders (ASD)
Dr. Salter and Mr. Hardy were at the table and Mr. Hardy introduced Megan Tobin. Ms. Tobin provided information to board members prior to the meeting and noted this project investigates whether instruction in their specific components of successful conversation can help improve overall conversation skills for transition-aged students with autism spectrum disorders. Mr. Hardy noted that Dr. Salter, Assistant Director of Special Education was in support of the study. Board member asked if information could be provided at the end of the project and Ms. Tobin was agreeable.

Ms. Stahl moved and Mr. Leous seconded to move this item to action. All board members present voted aye with voice vote. The motion passed unanimously. Ms. Stahl moved and Mr. Fozard seconded to approve the research proposal as presented. All board members present voted aye with voice vote. The motion passed unanimously.

Effective Energy-efficient Classroom Ventilation for Temperature Zones (1642-TRP)
Mr. Hardy introduced Dr. Stephen Treado and Amanda Webb. Ms. Webb noted that the object of this proposal is to identify classroom ventilation solutions that create a healthy, productive, and comfortable indoor environment for children. Mr. Poprik, Director of Physical Plant, was in support of this study. Board members discussed: the proposal and page 7 listing of exactly what would be measured, looking at student daily performance, survey and assess how students feel, the aspects of air quality that is being looked at, what about faculty performance, students age 9 - 11, illness rates and not looking to do this here, and IRB approval.

Ms. Webb noted that the IRB approval would be submitted at the beginning of the year. Board members discussed doing a letter of endorsement for the project. Mr. Hardy will draft the letter. Dr. Pawelczyk moved and Ms. Stahl seconded to move this item to action. All board members present voted aye with voice vote. The motion passed unanimously. Ms. Stahl moved and Ms. Concepcion seconded to approve the research proposal pending IRB approval and letter of endorsement. All board members present voted aye with voice vote. The motion passed unanimously.

Dr. Etter left the meeting at 8:00 p.m.

IX. DISTRICT GOAL CATEGORY: FACILITIES
Memorial Field - Project Recap
Mr. Poprik brought a brick and spoke on the brick pathway and the campaign for people to purchase a brick, it is tax deductible, get a gift receipt, and they can also be purchased on the website. The Memorial Field Project is close to 95% complete and the open items are: 1) Completion of the brick sidewalk, 2) Fencing, 3) Field landscaping, and 4) Landscaping. Completion needs to be expedited and will do so when weather provides. Once this project is complete, Mr. Poprik reminded everyone that Memorial Field is not complete. Mr. Poprik did note that the project would be under budget.

Board members discussed: The removal of the wooden steps onto the field, success of the brick funding campaign, no set threshold for the campaign, need more discussion on what next phase would be, an administration recommendation for the next phase, and at what point would fundraising affect it.

Brick Fundraising Campaign Update
Ms. Watson noted that during the month of December several steps are being taken to promote the campaign, some have already been implemented and the remaining steps will take place by the end of the year. A little over 50 bricks have been sold at this point, and the bricks will be replaced in the spring. There is a campaign committee and anyone interested in joining the committee, please contact Randy Brown. All details are on the website.

State High Project: Presentation for Centre Region Council of Governments
Dr. Pawelczyk provided a preview of the presentation that he will be doing for the COG General Forum at their meeting. He reviewed information on challenges of the site, physical plant, regrouping students to collaborate, has been years in the making, the Learning Communities, the down select of Concepts, and D-1 being the final Concept. The site is Westerly Parkway, reviewed what is proposed for the North building, the South building renovation wrapped in new construction across the front, the new access point, busses in controlled space, and parking. Reviewed more detail on the North side with possibility of two turf fields, additional signals for better traffic flow, 9th grade academy, CTC facility across academic disciplines shares one level of the building with four different Learning Communities, and provided views from all angles. The key date is May 20, 2014, Referendum date, and all registered voters can vote. If the Referendum is successful, July through December 2014 we would begin design development.

Board members commented: Presentation was very well done, very thorough, will be presented at COG meeting, 7:00 p.m., on Gateway Drive. This presentation is available for anyone to use as we go out and talk with people on the State High Project. It will also be put on the website.

X. DISTRICT GOALS CATEGORY: FISCAL STEWARDSHIP
Update on Results of the Bond Sale
Ms. Watson reported that the 2009 Bond sale did occur on December 4, 2013. The savings, $141,000, turned out to be more than was projected. The majority will be realized in the 2015-2016 school year, as part of the process we were reaffirmed an AA- rating, the information provided was well received and Michael Vind stated the district is a secure AA rate. The next refinancing, we are hoping the rating will increase.

XI. REPORTS
--Board Subcommittee Reports
● Communications - There will be a meeting 8:30 a.m. this Friday to review and discuss pending engagements and outreach suggestions. There will be a High School Conversation at Barnes and Noble January 8, 2014, in the evening and students could monitor children for people to attend.
Ms. Stahl gave Ms. Miller a card from Foxdale for the visit and information that was provided on the High School Project.
● Culture Climate and Learning - No meeting but this subcommittee could set up operating guidelines for the student participation at board meetings. A charge could be made to the CCL to look into, have models and draft guidelines to bring to the full board. It would be helpful to get the student perspective.

--PA School Boards Association (PSBA) Report - Reminder that tomorrow (Tuesday, December 17) is the Web Conference on Negotiations, 7:00 p.m., here in the Board Room.
--National School Boards Association (NSBA) Report - $600,000 was lost in the sequestration and would amend the Federal Funding Bill but does not fully replace sequester cuts, NSBA appreciates the resolutions done by Boards, and the School Nutrition Bill reducing federal monthly amounts sent for school lunches that will give districts more flexibility for tasty, healthy meals. They are also discussing meats and grains.
--Centre Region Council of Governments (COG) Liaison Report - Tonight we saw what will be presented to COG General Forum meeting, and a vote on new regulations to expand the growth boundary is also on the meeting agenda.
--Legislative Report - Spoke on Glenn Thompson, HB 1741 amending two-week notice to 48 hours notice for voting on collective bargaining contracts, HB 1738 for basic education funding to include poverty, and HB 1506 to delay five Keystone Exams for 2020-2021.
--Citizens Advisory Committee (CAC) Liaison Reports
● Facilities - Mr. Poprik provided a report on Memorial Field that we heard tonight.
● Finance - No Meeting
● Safety - No meeting
● Technology - Meeting set for Wednesday night.

Dr. Pawelczyk noted that new PSERS rates are out. The amount per employee goes up 1-2% higher that by 2017-2018 the amount will exceed 30% of the payroll.

XII. FUTURE AGENDA PLANNING
On a future agenda, need to add Memorial Field - Next Steps
Will be scheduling a meeting with CEAT (Community Engagement Action Team) Group

XIII. ADJOURNMENT
Ms. Stahl moved and Ms. Concepcion seconded to adjourn the meeting. All board members present voted aye on a roll call vote. The motion passed unanimously. Ms. Fishbaine adjourned the meeting at 8:42 p.m. to an Executive Session on personnel.

Submitted by,
Mary Jenn Dorman
Board Secretary