Board Meeting Agenda/Minutes 4-21-14

All attachments are PDFs.
 
Agenda   
April 21, 2014 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

State High Project Communications Update

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
A. April 7, 2014, Board Meeting Minutes (attachment IV-A)
B. Accept April 15, 2014, Communications Subcommittee Meeting Notes (attachment IV-B)
C. Budget Transfers for March 2014 (attachment IV-C)
D. Foreign Exchange Student through AFS Intercultural Programs for 2014-2015 School Year (attachment IV-D)
E. Foreign Exchange Student through the Rotary Program for 2014-2015 School Year (attachment IV-E)
F. Annual custodial bid award for the 2014-2015 school year to Pennsylvania Paper and Supply Co. Inc. for an estimated amount of $150,000 as presented. (attachment IV-F)
G. Human Resources Recommendations (attachment IV-G)

V. ACTION ITEMS
A. A motion to approve the bid award for the North Locker Room Heating Unit to low bidder, PBCI-Allen Mechanical
and Electrical in the amount of $86,400 as presented. (attachment V-A)
B. A motion to approve the Development Officer Job Description as presented at the April 7, 2014, meeting. (attachment V-B)

VI. INFORMATION / DISCUSSION
A. Research Proposal
      Systems Thinking by Middle Grade Students: Coordinating Population, Community, and Ecosystems Levels (attachment VI-A)
B. Review Renewal of Sports Medicine Services Agreement with University Orthopedics (attachment VI-B)
C. District Goal Category: Student Learning
      Ninth Grade Learning Community Update (attachment VI-C)
D. District Goal Category: Fiscal Stewardship
      Fund Balance Assignment Discussion - FS&L Michael Vind (attachment VI-D1)
      Budget Development for 2014-2015 (attachment VI-D2)
      Proposed Extension of Audit Services Contract (attachment VI-D3)
      Charge to CAC for Finance to Research Strategies Around the State for Tax Relief/Credit for Low Income Property Owners.
E. Update Job Descriptions
      Community Education Coordinator (attachment VI-E)

VII. REPORTS
A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report
E. Centre Region Council of Governments (COG) Liaison Report
F. Legislative Report
G. Citizens Advisory Committee (CAC) Liaison Reports
      Athletics
      Facilities
      Finance
      Safety
      Technology

VIII. FUTURE AGENDA PLANNING
REMINDER - MAY MEETINGS ARE THE FIRST and THIRD MONDAYS

May 5, 2014 - Regular Meeting

**Action Items
Financial Reports for March 2014 (Routine)
Approve Renewal of Sports Medicine Services Agreement
Approval of Proposed Final Budget for FY2014-2015
Approval to Extend Audit Services Contract
Approve Community Education Coordinator job description
**Information/Discussion
District Goal Category: Student Learning
      Community Education Extended Learning (CEEL) Program Update
District Goal Category: Facilities - State High Project
      Communications Subcommittee & CEAT (Community Engagement Action Team) Update

May 19, 2014 - Regular Meeting
**Action Items
Appointment of Board Treasurer for one-year beginning July 1, 2014 through June 30, 2015 (Routine)
Approval of Bonds for Board Secretary, Board Assistant Secretary and Board Treasurer (Routine)
Bid Award for Technology Infrastructure
**Information/Discussion
District Goal Category: Facilities - State High Project
      Construction Management Options

June 2, 2014 - Budget Hearing
7:00 p.m. - 131 Nittany Avenue

June 2, 2014 - Special Meeting (Pending successful referendum)
Immediately following budget hearing
** Action Item
Finalize Architect Contract
**Information/Discussion
Westerly Parkway Site: Commencing Design Plan

June 9, 2014 - Regular Meeting
**Action Items
Approval of Final Budget for FY2014-2015
Approve Insurance Renewals
**Information/Discussion
District Goal Category: Student Learning
      Instructional Technology Update

June 23, 2014 - Regular Meeting
**Action Items
Appointment of Depositories, Disbursing Accounts, and Investment Institutions for FY 2014-2015 (Routine)
Appointment of Tax Collectors for the 2014-2015 Fiscal Year (Routine)
Insurance providers for Life, ADD and LTD (Routine)
**Information/Discussion
C-Net Annual Report
District Goal Category: Student Learning
      Strategic Planning Update: LE/Gifted Education audit

IX. ADJOURNMENT

MINUTES
April 21, 2014 Regular Board Meeting Minutes
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Fishbaine called the State College Area School District Regular Board meeting to order at 7:02 pm. She welcomed and thanked all in attendance and those viewing from home. Ms. Fishbaine announced that the Board held an executive session April 7, 2014, on personnel, legal, and property matters. With the agenda before them, she asked board members if there were any changes, there were no changes.

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Jim Pawelczyk
Board members absent: Ann McGlaughlin, Dorothea Stahl, Laurel Zydney
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Danielle Boyd, Paul Brigman, Scott DeShong, Sandy Emerich, Michael Hardy, Julie Miller, Kathy Pechtold, Wilda Stanfield, Donna Watson
Guests: Dave Lieb, Becky Misangyi, Michael Vind

II. COMMUNICATIONS
Dr. O’Donnell mentioned the passing of a long-time district employee, Mr. Ralph Moyer.
Dr. O’Donnell noted there would be two more Community Outreach meetings:
● May 6, Foxdale Village - 7:00 p.m. in the Auditorium. This is open to the public.
● Last Chance Tours:
○ May 12, Tours of the High School, evening - three departure times
○ May 17, Tours of the High School, morning - two departure times
He also spoke on the CBICC event held on April 16. Mr. Leous also thanked CBICC for hosting the event and thanked ReMax for sponsoring the event. Ms. Fishbaine also offered her thanks to CBICC and ReMax.

Mr., Leous announced that today was the last day to register to vote and Dr. Pawelczyk announced there were 29 days to Referendum. He noted that a request for an absentee ballot must be done by May 13.

Mr. Thomas noted there were 16 events since the last meeting and a total of 12 more are scheduled before the end of the month. Some are public and some private.

Dr. O’Donnell noted that the kindergarten registration is having a greater turnout this year. He thanked Ms. Knouse and Ms. Card for their work on the registration at the mall and the days at each location. There are three dates/schools left: Radio Park - April 23, Easterly Parkway - April 29, and Lemont - May 1. Registration is 9:00 a.m. to 2:00 p.m. and 4:00 to 8:00 p.m.

Mr. Hutchinson announced the Public Issues Forum, Thursday at 6:00 p.m., Schlow Library. Dr. O’Donnell is participating in the Forum and Mr. Hutchinson added that this one is structured differently for more talking by the citizens, not experts doing all the talking. The Forum is structured like this for an organized way to discuss, listen, and participate.

III. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
--April 7, 2014, Board Meeting Minutes
--Accept April 15, 2014, Communications Subcommittee Meeting Notes
--Budget Transfers for March 2014
--Foreign Exchange Student through AFS Intercultural Programs for 2014-2015 School Year
--Foreign Exchange Student through the Rotary Program for 2014-2015 School Year
--Annual custodial bid award for the 2014-2015 school year to Pennsylvania Paper and Supply Co. Inc. for an estimated amount of $150,000 as presented.
--Human Resources Recommendations (refer to attachment IV-G)
Dr. Pawelczyk moved and Mr. Fozard seconded to approve the list of Routine Approvals as listed. All board members present voted aye on a roll call vote. (Ms. McGlaughlin, Ms. Stahl, and Ms. Zydney were absent.) The motion passed unanimously.

IV. BID AWARD for NORTH LOCKER ROOM HEATING UNIT

A motion to approve the bid award for the North Locker Room Heating Unit to low bidder, PBCI-Allen Mechanical and Electrical in the amount of $86,400 as presented. Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. McGlaughlin, Ms. Stahl, and Ms. Zydney were absent.) The motion passed unanimously.

V. APPROVAL of DEVELOPMENT OFFICER JOB DESCRIPTION
A motion to approve the Development Officer Job Description as presented at the April 7, 2014, meeting. Ms. Concepcion moved and Dr. Pawelczyk seconded to approve the motion. Dr. O’Donnell noted that Dave Lieb was present in case there were any questions. Approval of this job description would enable us to bring forward a person that would work with the entire school community and fill the district’s need for this position.

Board members discussed: Retaining a Professional Certification, the University does not require this, an explanation of acquiring the Professional Certificate, having a certificate shows a seriousness about the work and could give a good base for the district, preferred but not required, finding a person with this, the position being part-time could be helpful, this position would not be a lot of travel, and could take three to five years to build the program. Dr. O’Donnell noted that the job description should say that the Professional Certificate is preferred but not required.

Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the amended document. With the motion and second to approve the amended job description, all board members present voted aye on a roll call vote. (Ms. McGlaughlin, Ms. Stahl, and Ms. Zydney were absent.) The motion passed unanimously.

VI. RESEARCH PROPOSAL
Systems Thinking by Middle Grade Students: Coordinating Population, Community, and Ecosystems Levels
Mr. Hardy introduced Peter Licona, a Penn State Doctoral student, and working with Steve McAninch at the Park Forest Middle School. Mr. McAninch is fine with this curriculum unit being implemented on the timber rattlesnake. Mr. Licona provided information showing that students will benefit from this. Board member commented on thinking this was very interesting and a good experience for students.

Dr. Pawelczyk moved and Mr. Leous seconded to move this item to action. All board members present voted aye with a voice vote. The motion passed unanimously. Dr. Pawelczyk moved and Mr. Fozard seconded to approve the research proposal as presented. All board members present voted aye with a voice vote. (Ms. McGlaughlin, Ms. Stahl, and Ms. Zydney were absent.) The motion passed unanimously.

VII. RENEWAL of SPORTS MEDICINE SERVICES AGREEMENT
Review Renewal of Sports Medicine Services Agreement with University Orthopedics
Ms. Watson and Ms. Pennepacker were at the table for this item. Ms. Watson noted that the district has had a contract with University Orthopedics since 2002-2003 school year. This renewal would be for three-years with no increase in price. Ms. Pennepacker noted that trainers are at practices and sporting events with a physician at football games. The district is very fortunate to have these services. Board member commented on how
great the trainers are and Ms. Pennepacker agreed. This item will be brought back on the May 5 meeting agenda for action.

VIII. DISTRICT GOAL CATEGORY: STUDENT LEARNING
9th Grade Learning Community Update
Mr. DeShong, Ms. Pechtold, Ms. Boyd and Mr. Brigman were present to provide information on the 9th Grade Learning Community (9LC). Ms. Pechtold noted that the 9LC is a response to community push to do a better job for transitioning into the high school. She reviewed the mission statement and noted this was also part of the district pillars. Ms. Boyd explained that current and former 9th graders were missing supports, due to teacher scheduling and no collaboration time. With the 9LC, teachers can work with each other, parents, and students and support is also built through teachers working together.

Mr. Brigman reported on the strengthening mechanisms, 120-130 students to a common group of teachers, what collaborative times would focus on, and development of mechanism for support. He referred to Positive Behavior Support and the fact that grades 10 - 12 will have a similar model.

Board members discussed: the focus on the idea of student behavior, the framework that sets goals and help students attain them, this heightens student knowledge of what is appropriate behavior, creating consistency in each classroom, incorporate student voice with this for ownership, how this will look different to parents, 9LC being easier for parents with core meeting times and having four teachers at one time, another avenue for
enrichment opportunities, 9th grade will not be in one part of the building, in only one part of the building would have limited possibilities, safe spots for them, math not being in the core, every cohort will be a heterogeneously mixed, and board members expressed that the presentation was handled well and all did a thorough job putting the program together. Dr. O’Donnell added this was very exciting, the 9th grade year is very critical for high school, and we are fortunate to have teachers, administrators, and counselors that really want to work with this age group.

IX. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
Fund Balance Assignment Discussion - FS&L Michael Vind
Ms. Watson noted that at the March 17 board meeting, there was discussion about a different way to set aside Capital. Standard & Poor looks at rating and they do not look at transferred money. Past practice, the capital reserve fund leaned more toward the principle and thought S&P only counted principle but they include both principle and interest. We meet the criteria that should move us to an AA rating. Right now we are AA- rating which means $775,000 to $1.6 million in savings. Board members discussed: Board making a statement or needing to do anything, talked about a policy for this, will be moving forward to do something this summer, the general timeline, people wanting to invest, large local interest in a bond offering, rough timeframe to issue, need to have an ordinance read and approved by the board, and Mr. Vind explained the process and time of 60 days.

Budget Development for 2014-2015
Ms. Watson explained that the next step in the budget process would be a presentation of the proposed final budget for adoption at the May 5, 2014 board meeting. No changes are anticipated at this time and assume a 1.95% tax increase for 2014-2015. She noted the reclassification of all capital transfers to the capital reserve fund and a shift from assigned PSERS to the capital fund of approximately $1.1 million. The timeline for the rest of the year is: May 5 - Proposed Final Budget, June 2 - Budget Hearing, and June 9 - Final Budget approval.

Board members discussed: included PSERS cost but did not include the draw out, funds flow to capital reserve, not this year but future years, projected period vs. budget period, and thanked Ms. Watson for a very thorough presentation.

Proposed Extension of Audit Services Contract
Ms. Watson reviewed that in February 2009, the board approved Parente Beard LLC to provide audit services for three years with the option to extend services for years four and five. July 8, 2013 the board approved services for year five and now we are requesting board approval to extend audit services for 2013-2014 year for a fee not to exceed $36,000. We have been very satisfied with their services. There was no discussion. This item will be brought back to the May 5, 2014 meeting for action.

Charge to CAC for Finance to Research Strategies Around the State for Tax Relief/Credit for Low Income Property Owners.

Dr. O’Donnell spoke on the charge to CAC for Finance to look at tax credits. We need to have someone assess what is out there and bring back various options that would be discussed with the entire board. Board members discussed: Legislative proposals in Harrisburg for these types of programs, STEP, SMILES, with legislation focusing on seniors. Some districts are doing a tax relief themselves, not just seniors, funnel information to board representatives and to CAC, look at low income, seniors, frail seniors, and how this is handled. Questions can be sent to Mr. Fozard, Ms. Watson, and Ms. McGlaughlin for the CAC meeting in the middle of May. This is a two-phased approach - bring some, a specific three for the CAC to analyze the three, come up with a process, a
timeline, and when it is needed and for what year.

X. JOB DESCRIPTION UPDATE
Community Education Coordinator
Dr. O’Donnell noted that the position of the Director of Community Education has been restructured and Mr. Hardy and Ms. Emerich were here to speak to the updated job description. Mr. Hardy noted that he has been meeting with Dr. Ricketts and the role of Community Education has changed. The needs have shifted from Adult Education to school age students. 85% is now for school age students and 15% is the adult population. The after school program and sports and shorts have really taken off and require data management. The old job description did not fit the new needs of the position. This is a vital role in the organization and it is important to have the right replacement for Dr. Ricketts.

Board members discussed: already occurring on what may evolve, the CEEL Program needed and expanded, this is for more growth than maintenance, and distance education fitting in. Dr. O’Donnell added that they are looking at solutions for what we need and what are reasonable solutions. He spoke on the Schoolwires relationship. This item will be brought back for action on the May 5, 2014 board meeting agenda.

XI. REPORTS
--Board Sub Committee Reports
● The next Communications Subcommittee meeting will be held April 29, 8:30 a.m., in the board room.
● Culture, Climate, and Learning (CCL) Subcommittee still has an item leftover. Dr. Pawelczyk spoke on the student participation on the board. This could happen early in the fall but it also may take a while to work through a model.
--Central Intermediate Unit (CIU) Report - The next meeting is this Thursday.
--PA School Boards Association (PSBA) Report - Mr., Hutchinson announced the Advocacy Forum and Day on the Hill, May 5-6. He will attend and will not be here for the May 5 board meeting, but could call in. Also, announced the Spring Legislative Meeting to be held Thursday, May 15, 7:30 p.m., Bellefonte Area High School Library and urged board members to attend.
--Centre Region Council of Governments (COG) Liaison Report - Dr. Pawelczyk noted that he spoke to COG at their last meeting. COG members were very positive regarding the potential for tax forgiveness.
--Legislative Report - Mr. Hutchinson reported on the following:
● PDE will not develop additional Keystone Exams… instead; the focus will be on ensuring success on the three existing Keystone Exams already in place. Senate Bill 1244 would limit the Keystone Exams to just the three existing tests.
● House Bill 1734 - Action is stalled for this bill that would limit the athletic reporting requirements under Act 82 of 2012 and legislators have been getting pushback from advocates that view the bill as an attack on the federal Title IX.
● This week the Senate and House Education Committees took action on identical bills that would create a formula for state funding of special education programs as recommended by the Special Education Funding Formula Commission.
--Citizens Advisory Committee (CAC) Liaison Reports
● Facilities - At the last meeting, the committee spoke on the capital plan for the summer, discussed the construction manager and will need outside and inside help and a clerk of the works representing the district. Dr. O’Donnell added that he and Mr. Poprik would speak to board members at the May 5 meeting and any questions from the Board can be given to the CAC to review and refine and bring back to the Board at the May 19 meeting. May 5 meeting will be original conversation and back on May 19 meeting for action.
● Finance - The next meeting is May 14, 2014.
● Technology - The next meeting is this Wednesday, 7:00 p.m. in the board room.

XII. FUTURE AGENDA PLANNING
Ms. Fishbaine asked board members to review the future agenda items and if anyone had something to add, he/she could notify her, Dr. O’Donnell, and/or Ms. Concepcion. She noted that the June 2 Budget Hearing would take place in the Board Room followed by a Special Meeting.

XIII. ADJOURNMENT
Mr. Fozard moved and Mr. Leous seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. McGlaughlin, Ms. Stahl, and Ms. Zydney were absent.) The motion passed unanimously. Ms. Fishbaine adjourned the meeting at 8:50 p.m. to an executive session on legal and personnel matters.

Submitted by,
Mary Jenn Dorman
Board Secretary