Board Meeting Agenda/Minutes 5-19-14

 All attachments are PDFs
 
Agenda  
State College Area School District
OUR MISSION: To prepare students for lifelong success through excellence in education.

May 19, 2014 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

      State High Project Communications Update
      Student Government Report (attachment II)

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
A. April 21, 2014, Board Meeting Minutes (attachment IV-A)
B. Accept May 13, 2014, Communications Subcommittee Meeting Notes (attachment IV-B)
C. Budget Transfers for April 2014 (attachment IV-C)
D. Budget Amendment for 2013-2014 School Year (attachment IV-D)
E. Appointment of Board Treasurer for one-year beginning July 1, 2014 through June 30, 2015 (attachment IV-E)
F. Approval of Bonds for Board Secretary, Board Assistant Secretary and Board Treasurer (attachment IV-F)
G. Annual bid award for HVAC filters for the entire district during the 2014-2015 school year to low bidders, Calhoun Associates, Inc. for pleated filters in the amount of $12,338.28, and Makdad Supply Co. for slip-on filters in the amount of $1,715.72 as presented. (attachment IV-G)
H. Human Resources Recommendations (attachment IV-H)

V. ACTION ITEMS
A. A motion to approve the Bid Award for Technology Infrastructure to low bidders as indicated at a total amount of $98,219 as presented. (attachment V-A)
B. A motion to approve the bid award for the replacement school bus (pre-owned 2013) for the school bus that was totaled to low bidder M.A. Brightbill in an amount not to exceed $46,650 as presented. (attachment V-B)
C. The Construction Management Proposal:  (attachment V-C1 and V-C2)
      1) A motion to approve the recommended Construction Management Proposal as presented, contingent on approval of referendum.
      2) A motion to approve the recommended job description for Clerk of the Works for the potential State High Project, contingent on approval of referendum.

VI. INFORMATION / DISCUSSION
A. District Goal Category: Facilities - State High Project
Communications Subcommittee Update

VII. REPORTS
A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report
E. Centre Region Council of Governments (COG) Liaison Report
F. Legislative Report
G. Citizens Advisory Committee (CAC) Liaison Reports
   Athletics
   Facilities
   Finance
   Safety
   Technology

VIII. FUTURE AGENDA PLANNING

June 2, 2014 - Budget Hearing
7:00 p.m. - 131 Nittany Avenue

June 2, 2014 - Special Meeting
Immediately following budget hearing
** Action Item
Finalize Architect Contract
**Information/Discussion
SCASD Amended 2014-2015 School Calendar
Westerly Parkway Site: Commencing Design Plan
New Financial/Municipal Advisor Regulation (July 2014)

June 9, 2014 - Regular Meeting
**Action Items
Financial Reports for April 2014 (Routine)
Approval of Foreign Exchange student for 2014-2015 School Year (Routine)
Approval of Final Budget for FY2014-2015
Approve Insurance Renewals
**Information/Discussion
School Lunch Prices
District Goal Category: Student Learning
      Instructional Technology Update
      Proposed Secondary Textbooks for 2014-2015 School Year

June 23, 2014 - Regular Meeting
**Action Items
Appointment of Depositories, Disbursing Accounts, and Investment Institutions for FY 2014-2015 (Routine)
Appointment of Tax Collectors for the 2014-2015 Fiscal Year (Routine)
Insurance providers for Life, ADD and LTD (Routine)
**Information/Discussion
C-Net Annual Report
District Goal Category: Student Learning
      Strategic Planning Update: LE/Gifted Education audit

IX. ADJOURNMENT

MINUTES
May 19, 2014 Regular Board Meeting Minutes
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Fishbaine called the State College Area School District Regular Board meeting to order at 7:00 pm. She welcomed and thanked all in attendance and those viewing from home. Ms. Fishbaine announced that the Board held an executive session May 5, 2014, on a personnel matter and had an executive session prior to this meeting on personnel and legal matters. With the agenda before them, she asked board members if there were any changes, there were no changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
 
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, Jim Leous, Jim Pawelczyk, Dorothea Stahl (by phone), Laurel Zydney
Board members absent: David Hutchinson, Ann McGlaughlin
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Scott DeShong, Sandy Emerich, Michael Hardy, Tim Linden, Ed Poprik, Greg Somers, Wilda Stanfield, Donna Watson
Guests: Will Benner, Fred Cullin, Reilly Ebbs, Mark Higgins, Paul McCormick, Sydney McNulty, Jenn Miller, Chris Rosenbloom, Gillian Warner, Kaitlyn Warner
 
II. COMMUNICATIONS
Dr. O’Donnell announced that he would be showing a video on Safety and Security at the High School. The video addressed current issues of students crossing the street between classes, checking in on time, six minutes between classes, security issues beyond traffic, handicapped accessible, and the two buildings were not built for the intention to serve as a high school.

Dr. O’Donnell thanked board members for working closely through the communications and appreciates all their time and efforts to educate the community.
 
As Subcommittee for Communications Chair, Mr. Leous thanked his fellow board members, administration, faculty, staff, Scott Thomas, Kelly Wilkins, and all the volunteers that have reached out and helped with all the communications and educating the community on the high school project.
 
Dr. Pawelczyk noted there was one day to Referendum.
Ms. Fishbaine thanked citizens in the community, groups that had us in for meetings, and is looking forward to Election Day tomorrow. Dr. O’Donnell added a special thanks to Julie Miller and Wilda Stanfield for all their assistance.
Dr. O’Donnell congratulated a couple groups of students:
● He read the names of the students who placed in the top ten in the Pennsylvania Technology Student Association Competition for 2014.
● First place winners were Ina Gregory, Raine Arnett, Noah Kaplan, and Andrew Shu
● The State High DECA students represented us well at the DECA International Conference in Atlanta, GA.
We had five finalists and two medal winners: Taylor Evcic, Aaron Eck, Briana Wheatley, Alex Mellott, and Katie Shu
● After the finals, the following students earned medal awards:
Taylor Evcic - third place internationally, Alex Mellott - Top 10 and DECA National Social Media
Correspondents, Dakota Campbell and Taraneh Ansari earned medals for Top Role Play internationally. Robin Verbeck is the DECA Coach.
Ms. Stahl noted and offered congratulations to athletic teams moving on into playoffs:
● Boys’ and Girls’ Track, Boys’ and Girls’ lacrosse teams, and baseball and softball teams.
 
Student Government Report
The following students came to the table to provide their report: President: Reilly Ebbs, Vice President: Fred Cullin, Corresponding Secretary: Gillian Warner, Recording Secretary: Kaitlyn Warner, Treasurer: Will Benner, and Parliamentarian: Sydney McNulty. Ms. Ebbs reviewed information on what had happened since January, spoke on the video and showing at a general assembly for the student body to inform students about the process. There are students worried about the construction and the phasing was explained. She thanked the board for the opportunity for their input and being able to leave their legacy with those coming through behind them.
 
Board members discussed: The student representation on the Board, students had a meeting with leadership council, board members have discussed the subcommittee level to get things moving forward for next year, a time will be schedules for them to meet, the Board values the input from students, and it is nice to see students engaged, being informed, and learning from one another.
 
III. PUBLIC COMMENT
Ms. Fishbaine asked if any audience member(s) wanted to address the board and noted that each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.
 
The following audience member addressed the board:
--Mark Higgins noted that he attended at least half of the meetings over the last three years and feels this process has been open and transparent. There have been over 200 meetings during the last five years, the process started with six projects and two of those received the most votes. The district had to choose one. He urged everyone to vote tomorrow, stated that 90% of life is showing up, and referred to a statement from Galen Dreibelbis, “It is time, let’s get the job done.”
 
IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
--April 21, 2014, Board Meeting Minutes
--Accept May 13, 2014, Communications Subcommittee Meeting Notes
--Budget Transfers for April 2014
--Budget Amendment for 2013-2014 School Year
--Appointment of Board Treasurer for one-year beginning July 1, 2014 through June 30, 2015
--Approval of Bonds for Board Secretary, Board Assistant Secretary and Board Treasurer
--Annual bid award for HVAC filters for the entire district during the 2014-2015 school year to low bidders, Calhoun Associates, Inc. for pleated filters in the amount of $12,338.28, and Makdad Supply Co. for slip-on filters in the amount of $1,715.72 as presented.
--Human Resources Recommendations (refer to attachment IV-H)

Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the listing of Routine approvals as presented.
 
There was no discussion. All board members present voted aye on a roll call vote. (Mr. Hutchinson, Ms. McGlaughlin were absent and Ms. Stahl was connected by phone.)
 
V. BID AWARD for TECHNOLOGY
A motion to approve the Bid Award for Technology Infrastructure to low bidders as indicated at a total amount of $98,219 as presented. Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. (Mr. Hutchinson, Ms. McGlaughlin were absent and Ms. Stahl was connected by phone.)
 
VI. BID AWARD for SCHOOL BUS
A motion to approve the bid award for the replacement school bus (pre-owned 2013) for the school bus that was totaled to low bidder M.A. Brightbill in an amount not to exceed $46,650 as presented. Mr. Fozard moved and Ms. Concepcion seconded to approve the motion. Mr. Leous noted that we were reimbursed $40,000 from the insurance for the totaled bus. All board members present voted aye on a roll call vote. (Mr. Hutchinson, Ms. McGlaughlin were absent and Ms. Stahl was connected by phone.)
 
VII. CONSTRUCTION MANAGEMENT PROPOSAL
The Construction Management Proposal:
A motion to approve the recommended Construction Management Proposal as presented, contingent on approval of referendum, and a motion to approve the recommended job description for Clerk of the Works for the potential State High Project, contingent on approval of referendum. This was done as one vote. Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the motion. Board members discussed: Should the referendum pass we need to be ready to hit the ground running, it is a rapid turnaround item with interviews in mid-June, need to start ASAP for bids next summer, and the CAC for Facilities input and great turn around there.
 
With the motion moved and seconded above to approve the recommended Construction Management Proposal as presented, contingent on approval of referendum, and a motion to approve the recommended job description for Clerk of the Works for the potential State High Project, contingent on approval of referendum, all board members present voted aye on a roll call vote. (Mr. Hutchinson, Ms. McGlaughlin were absent and Ms. Stahl was connected by phone.)
 
Ms. Stahl disconnected by phone and Dr. Etter left the meeting at 7:30 p.m.
 
VIII. REPORTS
--Central Intermediate Unit (CIU) Report - Mr. Fozard noted that there is a meeting this week.
--Legislative Report - Ms. Concepcion reported that several did attend, however, none of the representatives were there except a representative from Hanna’s office. Mr. Leous added from notes sent by Mr. Hutchinson:
● Special education funding - House Bill 2138 and Senate Bill 1316 would create a new formula for state funding of special education programs as recommended by the Special Education Funding Formula Commission. The existing funding process does not to take into account the actual number of students needing special education services, nor the type and intensity of support they require. The new formula would apply to both school districts and charter schools.
● In God We Trust – The House amended House Bill 1728 to make it optional for schools to post the motto, “In God We Trust” in school buildings. Another amendment was approved that would allow schools to display the Bill of Rights alongside the motto. The bill as originally introduced would have mandated the display of “In God We Trust”.
● PSBA Advocacy conference on May 5-6, there were 4 issues of focus:
1) The new Special Ed funding formula (currently stalled in House, but still hoping for movement)
2) A new ‘costing-out’ study to be developed by the legislature
3) A simplification of the PlanCon process (There was a possibility for additional funding, but a recent amendment removed the $100 million appropriation that would have increased funding to $396M.)
4) Pension ‘reform’ (but no agreement on what to do). The PSBA proposal from several years ago is back under consideration.
● Auditor General Recommends Changes to Charter School Law
On May 12th, AG DePasquale issued a report with a recommendation to create an independent statewide charter school oversight board that would:
* Enforce statutory regulations, including: lease reimbursement, student enrollment, Right-to-Know Law requests, ethics requirements, charter re-authorization and revocation;
* Train school districts to be effective authorizers of charter schools;
* Develop and implement a new charter school appeals process;
* Require charter schools to have the same teacher/principal performance evaluations as school districts;
* Allow noncompliance with the Right-to-Know Law to be a factor in charter school renewal decisions;
* Create a website that would clearly identify expenditures for charter schools and traditional public schools that would include information on vendor contracts, superintendent buyouts, leases and transportation costs.
--Citizens Advisory Committee (CAC) Liaison Reports
● Facilities - Approved the work to be brought forward tonight.
● Finance - Looking at potential tax relief/rebate options to accumulate different options to choose from.
● Technology - Meeting next Wednesday, 7:00 p.m. in the Board Room. This is the last meeting for Paul Mazza as chair and really appreciated his service, will talk about chromebook program, distance education and community education, and offerings to other districts. The committee will be looking for two new members and a chairperson.
 
IX. FUTURE AGENDA PLANNING
Ms. Fishbaine asked that board members review the items for future agendas. Dr. O’Donnell announced an addition for the June 2 - Special Meeting, Information/Discussion Item - Comprehensive Plan Process Update
 
X. ADJOURNMENT
Mr. Fozard moved and Ms. Concepcion seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Mr. Hutchinson, Ms. McGlaughlin, and Ms. Stahl were absent.) Ms. Fishbaine adjourned the meeting at 7:40 p.m.
 
Submitted by,
Mary Jenn Dorman
Board Secretary