Board Meeting Agenda/Minutes 7-14-14

All attachments are PDFs
 
Agenda
July 14, 2014 - Regular Board Meeting
7:30 p.m. - Board Room (Note Time)
131 W. Nittany Avenue
State College, PA 16801

I.    CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.  COMMUNICATIONS

III. PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV.  ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
A. Financial Reports for May 2014 (attachment IV-A)
B. School District Bills for June 2014 (attachment IV-B)
C. Budget Amendment for 2014-2015 for Delta and several Elementary Schools (attachment IV-C)
D. June 23, 2014 Board Meeting Minutes (attachment IV-D)
E. Appointment of new member to CAC for Facilities Committee (attachment IV-E)
F. Renewal of Appointment to three-year term for Board Members to the CIU Board (attachment IV-F)
G. Annual bid award for Copier Paper to low bidder, XPEDX, in the amount of $72,570 as presented (
attachment IV-G)
H. Human Resource Recommendations (attachment IV-H)

V.   ACTION ITEMS
A. A motion to approve the proposed secondary textbooks for the 2014-2015 school year as presented at the June 9, 2014 board meeting. (attachment V-A)
B. A motion to approve the bid award for Technology Infrastructure (Alcatel - telephone system expansion) to low bidder, Dagostino Electronic Services, in the amount of $229,840 as presented. (attachment V-B)
C. A motion for board approval that State College Area High School is grades 9 - 12 and not grades 8 - 12 as currently stated in PDE records per PDE request. (attachment V-C)

VI.  INFORMATION/DISCUSSION
A. District Goal Category: Student Learning
      Confucius Institute and SCASD Contract (attachment VI-A)
B. District Goal Category: Facilities
       High School Project Planning Update (attachment VI-B)
C. District Goal Category: Fiscal Stewardship
       Order Entry Clerk job description for Printing Services (attachment VI-C)
    
VII. FUTURE AGENDA PLANNING
July 28, 2014 - Regular Board Meeting

**Action Items
Annual Beverage Award
Annual Appointment of School Solicitor for July 1, 2014 - June 30, 2015 (Routine)
Confucius Institute and SCASD Contract
**Information/Discussion
District Goal Category: Facilities
       High School Project Planning Update
District Goal Category: Fiscal Stewardship
       Policy on Fund Balance
       Policy 810.2 - Transportation Audio and Video Recording as result of new legislation
       Privacy Insurance Policy as recommended by insurance broker
      

August 11, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion
District Goal Category: Facilities
       High School Project Planning Update
District Goal Category: Student Learning
       Strategic Planning Update: Evaluation of Learning Enrichment & Gifted Services

August 25, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion
District Goal Category: Facilities
       High School Project Planning Update

VIII. ADJOURNMENT


Minutes
July 14 Regular Board Meeting
7:30 p.m.
Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Fishbaine called the Regular Board Meeting to order at 7:30 p.m. She welcomed all attending and those viewing from home. She announced that the Board held an executive session June 23 on personnel and legal matters. With the agenda before them, she asked board members for any changes, there were no changes.

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl (arrived 7:56 p.m.), Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel:
Linda Andrews, Randy Brown, Jeanne Knouse, Julie Miller, Richard Polka, Ed Poprik, Nicole Steele, Nick Zepp
Guests: Michal Garlett

II. COMMUNICATIONS
Dr. O’Donnell congratulated two of the district Food Service Department workers: Jennifer Vinas - HS North, and Connie Wolf, supervisor for elementary Food Service, named Food Service worker of the year.

Dr. O’Donnell noted:
● Grove Lewis received a scholarship to study Food Service at Penn State University.
● 80 students have enrolled for the middle level Delta, which is full enrollment for the 2014-15 school year, and there is a waiting list of 26 students
● There will be an update to our district budget due to the governor’s budget being finalized. The update will occur at the July 28 meeting.

III. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
--Financial Reports for May 2014
--School District Bills for June 2014
--Budget Amendment for 2014-2015 for Delta and several Elementary Schools as listed:
●The Delta Program has received a grant from the Maine Community Foundation in the amount of $10,000 to be used in support of a theatre program at the middle level.
● The Houserville Elementary Library has received a grant from the American Association of University Women (AAUW) in the amount of $2,225 for the 2014-15 school year.
● The Lemont Elementary Library has received a grant from the American Association of University Women (AAUW) in the amount of $2,270 for the 2014-15 school year.
●The Mt. Nittany Elementary School has received the Lowe's Toolbox for Education Grant in the amount of $5,000 for their Mount Nittany Elementary Garden Project.
--June 23, 2014 Board Meeting Minutes
--Appointment of new member, Rachel Prinkey, to CAC for Facilities Committee
--Renewal of Appointment to three-year term (July 1, 2014 through June 30, 2017) for Board Members Scott Fozard and Laurel Zydney to the Central Intermediate Unit #10 Board
--Annual bid award for Copier Paper to low bidder, XPEDX, in the amount of $72,570 as presented
--Human Resource Recommendations (refer to attachment IV-H)

Dr. Pawelczyk moved and Mr. Fozard seconded the motion. There was no discussion. All board members present voted aye on a roll call vote. (Ms. Stahl had not arrived.) The motion passed unanimously.

IV. APPROVAL of PROPOSED SECONDARY TEXTBOOKS for 2014-2015 SCHOOL YEAR
A motion to approve the proposed secondary textbooks for the 2014-2015 school year as presented at the June 9, 2014 board meeting. Mr. Leous moved and Dr. Pawelczyk seconded the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. Stahl had not arrived.) The motion passed unanimously.

V. BID AWARD for TECHNOLOGY INFRASTRUCTURE
A motion to approve the bid award for Technology Infrastructure (Alcatel-telephone system expansion) to low bidder, Dagostino Electronic Services, in the amount of $229,840 as presented. Dr. Pawelczyk moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. Stahl had not arrived.) The motion passed unanimously.

VI. PDE REQUEST for HIGH SCHOOL GRADES
A motion for board approval that State College Area High School is grades 9-12 and not grades 8-12 as currently stated in PDE records per PDE request. Dr. Pawelczyk moved and Ms. Concepcion seconded the motion. It was noted that this was a PDE clerical error, not incorrect information sent in by the district.

With the motion above moved and seconded, all board members present voted aye on a roll call vote. (Ms. Stahl had not arrived.) The motion passed unanimously.

VII. DISTRICT GOAL CATEGORY: STUDENT LEARNING
Confucius Institute/PSU and SCASD Contract

Ms. Knouse noted the Memorandum of Understanding (MOU) with Penn State University is nothing new. The district has been doing this for the past two years and now it is in writing. Dr. O’Donnell spoke on the intern/student teacher and that the credit from the course would be on the student’s transcript. This aligns things at Penn State and the Learning Enrichment (LE) Program to continue. Board members discussed: Difficult to find a Chinese teacher, a program near Pittsburgh that is establishing this, a win/win for district and students, only available to the LE contract, any student who is interested can take the course, clarification on the student teaching experience paragraph, documentation of past practice, Penn State chooses the grad student and district always has a staff person with him/her, none are ever alone.

This item will be brought back on the next board meeting agenda, July 28, 2014, for action.

VIII. DISTRICT GOAL CATEGORY: FACILITIES
High School Project Planning Update
Mr. Poprik spoke on the meeting earlier this evening, 6:00 p.m., with the Borough Boards where a similar overview was provided as we have done prior to the referendum. No new material was presented. The meeting was well received and productive. Different meetings will need to be scheduled as we go through the project. He noted that borings would be done around the High School North and South buildings and the south parking lot will be completed prior to band practice. Unless there is a scope or budget impact, Mr. Poprik did not anticipate a regular update at meetings, the Contract Manager, Crabtree, Rohrbaugh Assoc., and high school administrators had their first meeting July 3. It was very productive and now they are preparing for a July 28 meeting. At the July 28 board meeting, we will discuss the Contract Manager contract, internal staffing strategies, and this will be the last update until the 30% update in September.

Ms. Stahl arrived at 7:56 p.m.

Board members discussed: a dialogue about PlanCon, decision on Plaza Drive, the decision on Plaza Drive cannot be done until the traffic study is complete, cannot be done until September, currently a lot of mingling on Parkway Plaza, there is more high school traffic than apartment traffic, need to understand how much traffic comes out of Parkway Plaza, State College Borough approves to move the light and PennDot has some involvement with the light, working of lights for clear passage, division of labor for communication to the public, Construction Management Firm contract to be approved August 11, set a date for communication, need to get out ahead of it, and the what/how/when do we communicate and who will do it. Dr. O’Donnell spoke to the current effort of the 30% / 60% / 90% process, and to start with a fresh plate for people who do not know what is going on. Mr. Poprik referred to the elementary monthly updates with pictures, need to simplify it not complicate it, people do want to know what we are doing, and archiving everything on the project website is key. He asked what board members want for the July 28 meeting. Board member requested understanding of 30% and Mr. Poprik explained the 30% review package, what it consists of, the process, and the fact that the 30% set of documents will never change.
Comments are noted, assembled, and approved to go back to the design team for the 60% document.

Board members discussed: scheduling a work session for the 30% / 60% / 90% points, a detailed calendar for the July 28 meeting, having updates with high school faculty regularly, how ramps are used and ADA compliant, and look at with inclusiveness.

Mr. Poprik reported that the PlanCon Moratorium was lifted and there is a window to enter into the PlanCon process and receive reimbursement. We have all the pieces in hand for PlanCon A other than the updated District-Wide Facility Master Plan (DWFMP) being in a two-year timeframe. We must have a facility study less than two-years old for the high school project in context with other buildings, Board members discussed: Moratorium lifted and rules change, go by old rules or wait for new ones, PlanCon a is still PlanCon A, the enormous backlog with not only money but also plans, slow to process and could it hurt our timeline, could walk away from reimbursement or delay project, and we need a Master Plan and should have a Master Plan for facilities. Board members thanked Mr. Poprik for the update.

IX. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
Order Entry Clerk job description for Printing Services
Mr. Brown explained that due to a retirement and slight restructuring in the print shop, the Order Entry Clerk would be a .5 position with no benefits. This is a reasonable step to take at this time. The job description was provided. Board members discussed: .5 position being 20 hours, besides going part time were there any other changes, and Mr. Brown noted there were no other changes.

Dr. Pawelczyk moved and Ms. Stahl seconded to move this item to action. All board members present voted aye with a voice vote. Dr. Pawelczyk moved and Ms. Stahl seconded to approve the job description as presented. All board members present voted aye on a roll call vote. The motion passed unanimously.

X. FUTURE AGENDA PLANNING
Ms. Fishbaine reviewed and asked board members if there was anything to add. Board members suggested the following items be added for future agenda items:
● High School Project Communications
● High School Project Funding-Process Update
● Municipal Advisory Update

XI. ADJOURNMENT
Ms. Stahl moved and Ms. Concepcion seconded to adjourn the meeting. All board members present voted aye with a voice vote to adjourn the meeting. Ms. Fishbaine adjourned the meeting at 8:49 p.m. to an executive session on personnel, legal, and contract matters.

Submitted by,
Mary Jenn Dorman
Board Secretary