Board Meeting Agenda/Minutes 7-28-14

All attachments are in pdf

Agenda   
July 28, 2014 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I.      CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.    COMMUNICATIONS

III.   PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.

IV.   ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
A. July 14, 2014 Regular Board Meeting Minutes (attachment IV-A)
B. Accept Culture, Climate and Learning Board Subcommittee meeting notes for July 15, 2014 (attachment IV-B)
C. Treasurer’s Report for June 2014 (
attachment IV-C)
D. Annual Appointment of School Solicitor for July 1, 2014 - June 30, 2015 (attachment IV-D)
E. General Contractor Change Order #1 for Corl Street Asbestos Project, in an amount not to exceed $3,751, to Veronesi Building and Remodeling, Inc. (attachment IV-E)
F. Ninth grade tuition paying student for the 2014-2015 school year (attachment IV-F)
G. Human Resources Recommendations (attachment IV-G
)
 
V.    ACTION ITEMS
A. A motion to approve the Confucius Institute MOU between Penn State University and State College Area School District as presented at the July 14, 2014, board meeting. (attachment V-A)

VI.  INFORMATION / DISCUSSION
A. STS Financial Update (attachment VI-A)
B. District Goal Category: Facilities
       High School Project Planning Update
            Calendar (attachment VI-B1)
      Construction Management
            Strategy (attachment VI-B2)
            Draft Contract (attachment VI-B3 Memo / Draft Contract)
C. District Goal Category: Fiscal Stewardship
      Privacy Protection Insurance as recommended by insurance broker (attachment VI-C1)
      Municipal Advisor Update (attachment VI-C2)
      Draft Policy 620 - Fund Balance (attachment VI-C3)
      2014-2015 Budget Update (attachment VI-C4)
D. District Goal Category: Safety
      Draft Policy 810.2 - Transportation Audio and Video Recording as result of new legislation (attachment VI-D)
     
VII. REPORTS
A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report
E. Centre Region Council of Governments (COG) Liaison Report
F. Legislative Report
G. Citizens Advisory Committee (CAC) Liaison Reports
      Athletics
      Facilities
      Finance
      Safety
      Technology

VIII. FUTURE AGENDA PLANNING
August 11, 2014 - Regular Board Meeting
**Action Items
Privacy Protection Insurance
Approve Construction Management Contract
**Information/Discussion
Non-affiliated Employee Handbooks
District Goal Category: Student Learning
      Strategic Planning Update: Evaluation of Learning Enrichment & Gifted Services

August 25, 2014 - Regular Board Meeting
**Action Items
Policy 810.2 - Transportation Audio and Video Recording
**Information/Discussion
District Goal Category: Facilities
      High School Project Planning Update
      High School Project Communication Planning

September 8, 2014 - Regular Meeting

**Action Items
Fund Balance Policy
**Information/Discussion

September 22, 2014 - Regular Meeting

**Action Items
**Information/Discussion
District Goal Category: Facilities
      High School Project Planning Update

IX. ADJOURNMENT

Minutes
July 28, 2014 Regular Board Meeting
7:00 p.m.– Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the Regular Board Meeting of the State College area School District Board of Directors to order at 7:01 p.m. She welcomed all attending and those viewing from home. She announced that the Board held an executive session July 14 on personnel, legal, and contract matters, July 23 on a personnel matter, and prior to the meeting on personnel and legal matters. Ms. Concepcion announced that under Information/Discussion, letter B-Facilities, High School Update will be first and letter A-STS Update, would follow. With the agenda before them, she asked board members for any other changes, there were no changes.

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amber Concepcion, Penni Fishbaine (by phone), Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Laurel Zydney
Board members absent: Jim Pawelczyk, Dorothea Stahl
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Scott Bailey, George Bower, Randy Brown, Dana Ciciliot, Julie Miller, Ed Poprik, Eugene Roucchio, Mike Spicer, Barry Styers
Guests: John Beddia, Matt Harlow, Michal Garlett, Dan Keefer, Tom McKee, Kevin Nester, Jeff Straub

II. COMMUNICATIONS
Ms. Concepcion noted there were several communication items. She read the following:
“The Board of Directors has requested that the PA Labor Relations Board appoint a fact finder to aid the negotiations process between State College Education Support Personnel Association and the State College Area School District. Negotiations between the District and the Association have been occurring since January 2014. The Board believes this step will help the two organizations in reaching a successful agreement. Because I am participating in these negotiations, I want to share my appreciation of our SCESPA leaders for their positive and professional work with us at the negotiations table.”

Ms. Concepcion noted that last week, the Board completed its annual performance review for Superintendent, Robert O’Donnell, recognized his outstanding performance over the past year, and his work with the community throughout the high school planning and referendum process. All board members thanked him.

Dr. O’Donnell recognized Renee Kibe, retiring after 27-years of service in the district. She has work in various offices in the administrative building and is currently the Executive Secretary to the Assistant Superintendent. He thanked her for her years of service and wished her well in her retirement.

III. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
--July 14, 2014 Regular Board Meeting Minutes
--Accept Culture, Climate and Learning Board Subcommittee meeting notes for July 15, 2014
--Treasurer’s Report for June 2014
--Annual Appointment of School Solicitor for July 1, 2014-June 30, 2015 as presented
--General Contractor Change Order #1 for Corl Street Asbestos Project, in an amount not to exceed $3,751, to Veronesi Building and Remodeling, Inc.
--Ninth grade tuition paying student for the 2014-2015 school year
--Human Resources Recommendations (refer to attachment IV-G)

Mr. Fozard moved and Mr. Leous seconded to approve the Routine Approvals as presented. All board members present voted aye on a roll call vote. The motion passed unanimously. (Ms. Fishbaine was connected by phone and Dr. Pawelczyk and Ms. Stahl were absent.)

IV. CONFUCIUS INSTITUTE MEMORANDUM of UNDERSTANDING
A motion to approve the Confucius Institute MOU between Penn State University and State College Area School District as presented at the July 14, 2014, board meeting. Ms. Zydney moved and Mr. Leous seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously. (Ms. Fishbaine was connected by phone and Dr. Pawelczyk and Ms. Stahl were absent.)

Ms. Fishbaine disconnected for the remainder of the meeting at 7:06 p.m.

V. DISTRICT GOAL CATEGORY: FACILITIES
High School Project Planning Update
Mr. Poprik introduced all high school project members with him for the presentation: Dan Keefer and Kevin Nester with Massaro, John Beddia and Jeff Straub with CRA, Matt Harlow with ELA Group, and Scott Bailey, Mike Spicer, Barry Styers, and George Bower-District employees. The referendum passed and all are busy working on the project, the 30% package.

● Mr. Straub noted they are working with the existing conditions model, Geotechnical is near complete, have had a site survey/design meeting and all team meeting, working with Amy Yurko for final Education Specifications, and provided a review of all the different people that have been part of meetings to merge toward the 30% completion package in September. Mr. Poprik added that the Geotech is complete in the South parking lot and ready for the band and other drills are occurring on the campus.

● Mr. Harlow showed the red stars borings for the building and the green star borings for infiltration and storm water. The green ones have changed around significantly. Mr. Poprik added that during August they are preparing the 30% package, looking at land development process, and pursuing grant applications for building sustainability.

Calendar
● Mr. Straub reviewed the critical path calendar with the 30%, 60%, and 90% completions. The process of the board meetings for general overview, a moth period to review and approval the following month.

There will be faculty interviews in September and October, looking at code analysis, PlanCon moratorium was lifted and the District could realize a substantial reimbursement for the project of $5.3 million. The surveys and land development are the drivers of the project.

● Mr. Keefer expressed that he was excited to be working on this team and reviewed the Critical Path Method on the calendar: The red bar designates the critical path, and the green bars designate float days-10-day duration in a 20-day period of time. The first part of the calendar is zoning, the second part is the design phase, and the third part is the construction phase.

● Mr. Poprik noted the 30% review is projected for the September 26 board meeting, and then provided the dates for HS staff /students, a public forum, a tentative work session, with approval at the November 10 board meeting. Once the 30% package is complete, it never changes, and any changes/modifications will be in the 60% review.

Board members discussed: A public forum at 30%, 60% and 90%, very concise report, the Geotech borings identifying what is underneath to design the foundation and structure, how soil will handle storm water, main boring is almost finished, sustainability grants, PlanCon and making good sense to approve PlanCon A and B and start project, no negative financial impacts, land development could slow us down, the feasibility study, and specific questions for the 30% point. Mr. Poprik responded that they would be presenting the project, as they understand it.

Construction Management
Mr. Poprik noted that three of Massaro Construction Management employees would be on the
site full time,explained the SCASD Team, their positions and the amount of time each would spend on the high school project

X. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed the Future Agenda Planning Items for August 11 meeting. It was noted that Policy 602 and Policy 810.2 would be brought back under Information/Discussion for the August 11 meeting.

XI. ADJOURNMENT
Ms. McGlaughlin moved and Mr. Leous seconded to adjourn the meeting. All board members present voted aye with a voice vote. The motion passed unanimously. (Ms. Fishbaine disconnected earlier, Dr. Pawelczyk, and Ms. Stahl were absent.) Ms. Concepcion adjourned the meeting at 9:30 p.m.

Submitted by,
Mary Jenn Dorman
Board Secretary