Board Meeting Agenda/Minutes 8-25-14

All attachments are PDFs
 
August 25, 2014 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

III. PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
A. July 28, 2014 Regular Board Meeting Minutes (attachment IV-A)
B. Accept Culture, Climate and Learning Board Subcommittee meeting notes for August 13, 2014 (attachment IV-B)
C. Mechanical/Plumbing Contractor Change Order #1 for Panorama Village renovation project in an amount not to exceed $3,600 to K & K Plumbing Co., Inc. (attachment IV-C)
D. Bid Award for Food Service Food and Supplies recommended to Sysco Food Services as presented (attachment IV-D)
E. All Regular and Private Bus Routes for students transported by SCASD and Contracted Carriers (no attachment)
F. SCASD and Contracted Carrier bus drivers for the 2014-2015 school year (attachment IV-F)
G. Human Resources Recommendations plus an Addendum (attachment IV-G and addendum)

V. ACTION ITEMS
A. A motion to approve the Draft Accountant Job Description as presented at the August 11 Board meeting. (attachment V-A)
B. A motion to authorize Crabtree Rohrbaugh & Associates to complete the District Wide Feasibility Study to satisfy the requirements of PlanCon Part A for
the high school project. (attachment V-B)
C. A motion to approve NW Financial Group, LLC as the Municipal Advisor for the district. (attachment V-C)
D. A motion to approve the new Director of Human Resources for State College Area School District. (attachment V-D)

VI. INFORMATION / DISCUSSION
A. Draft Accounting Clerk Job Description (attachment VI-A)

VII. REPORTS
A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report
E. Centre Region Council of Governments (COG) Liaison Report
F. Legislative Report
G. Citizens Advisory Committee (CAC) Liaison Reports
       Athletics
       Facilities
       Finance
       Safety
       Technology

VIII. FUTURE AGENDA PLANNING
September 8, 2014 - Regular Board Meeting
**Action Items
Recommended new member for CAC for Finance (Routine)
Draft Policy 620 - Fund Balance
Draft Policy 810.2 - Transportation Audio and Video Recording
Approve application for PA DCED ACE grant for high school project
**Information/Discussion
District Goal Category: Facilities
       High School Project Planning Update
Centre County Vo-Tech Authority

September 22, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion
District Goal Category: Facilities
       High School Project Planning Update
       High School Project Communication Update
Non-Affiliated Employee Handbooks

October 13, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion

District Goal Category: Facilities
       High School Project - Review 30% documents
Draft Data Governance Policy
 
October 27, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion


November 3, 2014 - Work Session on HS Project
**Action Items
**Information/Discussion
District Goal Category: Facilities
        Review of October 29 Community Questions and Feedback to 30% Project Design

November 10, 2014 - Regular Board Meeting
**Action Items
District Goal Category: Facilities
       Approve 30% documents and comments
       Approve Plaza Drive option
       Approve Plancon A/B
**Information/Discussion

IX. ADJOURNMENT

MINUTES
 

August 25, 2014 Regular Board Meeting                                                                
7:00 pm – Board Room

131 W. Nittany Avenue

State College, PA  16801

 

I.          CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Ms. Fishbaine called the Regular Board Meeting of the State College Area School District Board of Directors to

order at 7:02 p.m.  She welcomed all attending and those viewing from home.   Prior to beginning the evening,

she asked for all to observe a moment of silence on behalf of the recent death of Jack Crean, 2014 State High Graduate.  After the silence, Ms. Fishbaine noted that thoughts and prayers are with Jack’s family and friends during this difficult time.

 

Ms. Fishbaine announced the Board held an executive session August 11 on personnel and negotiations, and

the Board held a Workshop August 23 with an executive session afterward on personnel. With the agenda before them, Ms. Fishbaine asked board members for any changes, there were no changes.

 

A copy of all materials distributed to board members for discussion and/or action is included with the official

minutes, unless otherwise indicated.

 

Board members present:  Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous,

Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl

Board members absent: Laurel Zydney

Board Secretary: Mary Jenn Dorman

Solicitor:  Scott Etter

Superintendent: Robert O’Donnell

District Personnel:  Linda Andrews, Randy Brown, Eric Davy, Katie Fonash, Danielle Fulmer, Amy Lawrence, Julie Miller, Jason Perrin, Ed Poprik, Eugene Ruocchio, Nicole Steele, Donna Watson, Wendy Whitesell, Nick Zepp

Guests: Pat Vernon

 

II.         COMMUNICATIONS

Dr. O’Donnell noted that we are very sad because of our community’s loss of a great kid.

 

He announced that tomorrow kicks off the 2014-2015 school year and welcomed all students and families back along with 446 members of the Class of 2017.  For any parents watching, he reviewed they were able to access their child’s bus information on the district’s Home Access Center under the registration tab.  Should a parent still have any bus-related questions, please contact the transportation department at 231-1033.

 

Dr. O'Donnell offered congratulations to Emily Allegar, State High junior, for being named the 2014 Grange Fair Queen.

 

Dr. O’Donnell reported that State High junior, Katie Elder, has been recognized for her talent playing the piano and won the Pennsylvania FFA Association’s talent program at FFA states in June.  She will be going to the National Convention to compete. 

 

III.        ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.

--July 28, 2014 Regular Board Meeting Minutes

--Accept Culture, Climate and Learning Board Subcommittee August 13, 2014 meeting notes

--Mechanical/Plumbing Contractor Change Order #1 for Panorama Village renovation project in an amount not to

exceed $3,600 to K & K Plumbing Co., Inc.

--Bid Award for Food Service Food and Supplies recommended to Sysco Food Services as presented

--All Regular Bus Routes and Private Bus Routes for students transported by SCASD and Contracted Carriers

--SCASD and Contracted Carrier bus drivers for the 2014-2015 school year

--Human Resources Recommendations with addendum added (Refer to attachment IV-G and addendum IV-G)

Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Routine Approvals as listed.  Board member noted that they would be accepting the notes from the CCL Subcommittee meeting and more information will be given late in the meeting.  With the motion above moved and seconded, all board members present voted aye on a roll call vote.  (Ms. Zydney was absent.)  The motion passed unanimously.  Ms. Concepcion abstained from Action Item A - July 28 Meeting Minutes due to not being in attendance.

 

IV.       DRAFT ACCOUNTANT JOB DESCRIPTION

A motion to approve the Draft Accountant Job Description as presented at the August 11 Board meeting.  Dr.

Pawelczyk moved and Ms. Stahl seconded to approve the motion.  There was no discussion.  With the motion moved and seconded, all board members present voted aye on a roll call vote.  (Ms. Zydney was absent.)  The motion passed unanimously.

 

V.        AUTHORIZE CRA to COMPLETE FEASIBILITY STUDY for HIGH SCHOOL PROJECT

A motion to authorize Crabtree Rohrbaugh & Associates (CRA) to complete the District Wide Feasibility Study to

satisfy the requirements of PlanCon Part A for the high school project.  Ms. Stahl moved and Dr. Pawelczyk

seconded to approve the motion.  Board members discussed:  These may result in an amendment to the motion:

1) Incorporating planning Delta High School and Middle Level, 2) Planning for athletic facilities and/or complete

Memorial Field, and 3) Any district relocations to High School North and dispositioning of Fairmount Avenue (FA). 

Mr. Poprik responded that these items would be part of the feasibility study because by definition they will be part of the High School Project but we are not required to go beyond the work done on Memorial Field but could

acknowledge and put in process somewhere.  Removing parts of FA will be addressed but will not be a final

recommendation, more like multiple options.

 

Further discussion:  Need to address athletic fields for all facilities with continued maintenance, phase bidding is not needed but phase permitting will be, phased permitting is allowed with PlanCon, benefits of phased bidding, South Track and lighting, conversation with Borough, and this not being in current study but could be mentioned in feasibility study.  Asked about analysis of cost of different options, cost analysis is required, know more about FA and could look internally, not involving community input at this point, could get behind on the high school project, Delta will be incorporated and this would be included in CRA fee, Memorial Field is a critical field for the high school, and does not want the appearance that we are moving another project into the high school project. 

 

A motion to amend the original motion to incorporate update to Memorial Field and support facilities with a limited scope.  All board members present voted aye with a voice vote.  (Ms. Zydney was absent.)  The motion passed unanimously.  With the amended motion to authorize Crabtree Rohrbaugh & Associates (CRA) to complete the District Wide Feasibility Study to satisfy the requirements of PlanCon Part A for the high school project and to

incorporate update to Memorial Field and support facilities with a limited scope, all board members present voted aye on roll call vote.  (Ms. Zydney was absent.)  The motion passed unanimously. 

 

Mr. Poprik reported that he was seeking grant opportunities for the High School project, one for solar for $.5 million,

and a DCED grant that needs a Board resolution.  He would like to bring the resolution to the September 8 board

meeting for approval.  The resolution states that the Board supports the application for the grant.  Board members

discussed: what the grant is for - The project to meet LEED Gold and is for $2 million, the timetable lining up with

planning, and Ms. Fishbaine thanked Mr. Poprik for applying for grants.  The resolution will be brought to the

September 8 meeting for action.  Dr. Pawelczyk moved Mr. Leous seconded to endorse application for DCED Grant application.  All board members present voted aye with a voice vote.  (Ms. Zydney was absent.)  The motion passed unanimously.

 

VI.       APPROVAL for MUNICIPAL ADVISOR

A motion to approve NW Financial Group, LLC as the Municipal Advisor for the district.  Dr. Pawelczyk moved and

Ms. Concepcion seconded to approve the motion.  Board members discussed:  if our previous Financial Advisor had a contract, no contract but a year-to-year agreement, fee structure and some differences.  With the motion moved and seconded to approve NW Financial Group, LLC as the Municipal Advisor for the district, all board members present voted aye with a voice vote.  (Ms. Zydney was absent.)  The motion passed unanimously.

 

VII.      APPOINTMENT of NEW DIRECTOR of HUMAN RESOURCES

A motion to approve Linda Pierce as the new Director of Human Resources for the State College Area School District.  Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion.  All board members present voted aye with a voice vote.  (Ms. Zydney was absent.)  The motion passed unanimously.

 

Dr. O’Donnell thanked board members and all the people who were a part of this process and welcomed Ms. Pierce

to be with our school district.

 

VIII.     DRAFT ACCOUNTING CLERK JOB DESCRIPTION

Mr. Brown noted that the board approved the Accountant job description earlier this meeting.  This is the next step in the restructuring of the accounting office.  This office did not have a grade VII, so this will be a new job description.  Board member questioned the difference of the grade VI vs. grade VII.  Mr. Brown responded that the grade VII will be doing more specialized accounting skills and he noted with the accountant position, the assistant accounting position goes away.  This item will be brought back in two weeks, September 8 meeting agenda, for action.

 

IX.   REPORTS

Board Sub Committee Reports

      CCL Subcommittee - Dr. Pawelczyk noted that the CCL Subcommittee did meet with the focus on student representation on the Board. The initial meeting was with district and high school administration.  This meeting was with high school administration, advisor, and student.  The first year, student government will work on several individuals for rotation.  The Representative will not be a full non-voting member of the board but will provide information when appropriate.  Sharing all the process will be worked on.  Board members will go to the student house for three forums/year.  This year they will occur at the 30/60/90%

Reviews of the high school project so that board members can help facilitate the process.   The following needs to occur:

·Student Government needs to appoint student(s) as representative

·Mr. DeShong will schedule the appropriate times for the forums

·The board needs to designate a physical sitting place for the student at the board table

Board member noted there would be a mix of students – 10th, 11th, and 12th graders, and the high school design year is a perfect time for this to develop.

--Central Intermediate Unit (CIU) Report - Mr. Fozard reported there was a meeting last week but he did not attend.

--PA School Boards Association (PSBA) Report - Mr. Hutchinson noted that PSBA would like board members to fill

out the member satisfaction survey and he let the other voting delegates know that he would be available to them for any information regarding the Legislative Assembly on October 21.

--National School Boards Association (NSBA) Report - Ms. Stahl reported that most discussion is still regarding the

Common Core Standards and spoke on a related story while in Montana.

--Legislative Report - Mr. Hutchinson informed board members he submitted an editorial to Centre Daily Times to streamline PlanCon process and plan to fund the PlanCon process.  It is who is in the pipeline, those already promised to receive money, which is creating the hold up.  The requests are on a first come, first serve basis.

--Citizens Advisory Committee (CAC) Liaison Reports

      Athletics - There is a meeting in September.  Ms. Fishbaine noted that she attended the fall coaches meeting and all were very excited to get started.  She was happy hearing they were talking about the Four Pillars and Strategic Plan, and other legal responsibilities they have.

      Facilities - Updates were provided around the high school project, a review of the 30/60/90%, and also reviewed summer projects, and MNMS changes moving along.  Next meeting is September 11, 2014.

      Technology - The CAC will meet in September and meetings are usually the last Wednesday of the month.

 

X.        FUTURE AGENDA PLANNING

Ms. Fishbaine asked board members to review the items under Future Agenda Planning and if anything needs added, please let board leadership know.  The dates have been extended out to November 10 meeting.  The following suggestions were made and discussed:

      Property Tax Relief - CAC for Finance met and Mr. Brown and administration are to investigate options that are out there and bring back to a future meeting to discuss.  It was noted to seek the goal to institute with the 2015 tax bills.

      Dr. O’Donnell spoke on a follow-up to the Municipal Advisor contract.  The Municipal Advisor will be meeting with district people for finance planning for the project.  This is a high priority with a short window.  There may need to be a work session scheduled or a special meeting if voting would need to occur.

      Academic Assessment update for September or October and Dr. O’Donnell responded it is planned to provide an Academic Assessment update and Strategic Plan update.

      With the 30% review scheduled for October 13 meeting, board member suggested we might not want to have a heavy information schedule on top of that.

 

XI.       ADJOURNMENT

Ms. Stahl moved and Ms. Concepcion seconded to adjourn the meeting.  All board members present voted aye with a voice vote.  (Ms. Zydney was absent.)  The motion passed unanimously.  Ms. Fishbaine adjourned the meeting at

8:03 p.m. to an executive session on a personnel matter.

 

Submitted by,

 

 

Mary Jenn Dorman

Board Secretary