Board Meeting Agenda/Minutes 9-8-14

All attachments are in pdf
 
Agenda 
September 8, 2014 - Regular Board Meeting
7:00 p.m. - Board Room
131 W. Nittany Avenue
State College, PA 16801


I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II. COMMUNICATIONS

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
A. August 23 Work Session Minutes (attachment IV-A)
B. August 25 Regular Meeting Minutes (attachment IV-B)
C. Treasurer’s Report for July 2014 (attachment IV-C)
D. School District Bills for August 2014 (attachment IV-D)
E. Recommended new member for CAC for Finance (attachment IV-E)
F. Out-of-State/Overnight Student Travel (attachment IV-F)
G. Annual approval for MOU between District CTC and the Bureau of Career and Technical Education for participation in the Technical Assistance Program (TAP). (attachment IV-G)
H. Human Resource Recommendations (attachment IV-H)

V. ACTION ITEMS
A. A motion to approve Policy 620 - Fund Balance as presented at the July 28 board meeting, then reviewed with changes at the
August 11 board meeting (attachment V-A)
B. A motion to approve Policy 810.2 - Transportation Audio and Video Recording as presented at the July 28 board meeting, then reviewed with changes
at the August 11 board meeting. (attachment V-B)
C. A motion to approve the Accounting Clerk Job Description reviewed at the August 25 board meeting. (attachment V-C)
D. A motion to approve the resolution for the application for the PA DCED ACE Grant for the high school project. (attachment V-D)
E. A motion to approve the Privacy Insurance as presented. (attachment V-E)
F. A motion to approve the request of two State College Area High School students to attend half-day programs offered at CPI for the 2014-2015 school year
that the District CTC Program does not provide. (attachment V-F)
G. A motion to approve the job description for the Assistant Superintendent K-8 position. (attachment V-G)
H. A motion to approve the appointment of Jason Perrin to the Assistant Superintendent K-8 position as presented. (attachment V-H)

VI. INFORMATION/DISCUSSION
A. District Goal Category: Facilities
       State High Project Planning Calendar Update (attachment VI-A)
B. District Goal Category: Fiscal Stewardship
       Municipal Advisor Engagement Letter (attachment VI-B)

VII. FUTURE AGENDA PLANNING
September 22, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion
District Goal Category: Student Learning
       Elementary School Day & World Language Survey
       Delta Middle Level Program Update
District Goal Category: Facilities
       High School Project Planning Calendar Update
       Plaza Drive Update
       High School Project Communication Update
       Panorama Village Facility Update
District Goal Category: Financing
       Refunding Opportunity

October 6, 2014 - Work Session on HS Project (tentative)
Financial Planning

October 13, 2014 - Regular Board Meeting
**Action Items
Plaza Drive
**Information/Discussion
District Goal Category: Facilities
       High School Project - Review 30% documents

October 20, 2014 - Work Session on HS Project (tentative)
Financial Planning

October 27, 2014 - Regular Board Meeting
**Action Items
**Information/Discussion
District Goal: Student Learning
       Student Achievement Update
District Goal Category: Safety
       Draft Data Governance Policy
Non-Affiliated Employee Handbooks
Centre County Vo-Tech Authority
District Wide Feasibility Study
School Drive: Transition to Patton Township

November 3, 2014 - Work Session on HS Project

**Action Items
**Information/Discussion
District Goal Category: Facilities
       Review of October 29 Community Questions and Feedback to 30% Project Design

November 10, 2014 - Regular Board Meeting
**Action Items
Approve 30% documents and comments
Approve Plancon A/B
**Information/Discussion
District Goal Category: Student Learning
       Strategic Planning Survey Results

VIII. ADJOURNMENT

MINUTES

September 8, 2014 - Regular Board Meeting Minutes
7:00 p.m. - Board Room
131 W. Nittany Avenue
State College, PA 16801
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Fishbaine called the Regular Board Meeting of the State College Area School District Board of Directors
to order at 7:02 p.m. She welcomed all attending and those viewing from home. She announced the Board
held an executive session after the August 25 meeting on a personnel matter and a matter that would violate
a lawful privilege if discussed in public. Ms. Fishbaine noted there was a non-certified position, the first
recommendation on the top of page 4 that had been pulled off of the Human Resources report. When voting
on Routine Approvals, it will be minus that recommended library paraprofessional position at Park Forest
Middle School. With the agenda before them, Ms. Fishbaine asked board members for any changes, there
were no other changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official
minutes, unless otherwise indicated.
 
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous,
Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Courtney Beers, Sara Brennen, Randy Brown, Katie Davy, Laura Mazer, Colleen McCracken,
Julie Miller, Jason Perrin, Ed Poprik, Cathy Quick, Mackenzie Sherbondy, Deana Washell, Donna Watson
Guests: Shawn Annarelli, Michal Garrett, April Simpson
 
II. COMMUNICATIONS
Dr. O’Donnell noted it was a much nicer day today, less heat and humidity than on Friday.
 
III. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
--August 23 Work Session Minutes
--August 25 Regular Meeting Minutes
--Treasurer’s Report for July 2014
--School District Bills for August 2014
--Recommended new member for CAC for Finance
--Out-of-State/Overnight Student Travel
--Annual approval for MOU between District CTC and the Bureau of Career and Technical Education for
participation in the Technical Assistance Program (TAP).
--Human Resource Recommendations (refer to attachment IV-H)
Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the Routine Approvals minus the position
noted at the beginning of the meeting. Board member commented on the field trip requests and the dollar
amount parents are willing to help students with for the cost of some trips. With the motion moved and
seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
IV. POLICY 620 - FUND BALANCE
A motion to approve Policy 620 - Fund Balance presented at the July 28 board meeting, and then reviewed with
changes at the August 11 board meeting. Dr. Pawelczyk moved and Ms. McGlaughlin seconded to approve the
motion. All board members present voted aye on a roll call vote. The motion passed unanimously.
 
V. POLICY 810.2 - TRANSPORTATION AUDIO and VIDEO RECORDING
A motion to approve Policy 810.2 - Transportation Audio and Video Recording presented at the July 28 board
meeting, then reviewed with changes at the August 11 board meeting. Ms. Stahl moved and Mr. Fozard
seconded to approve the motion. Board members discussed: the expansion of the Wiretap Law, infringing
on individual rights and privacy, creates more tools for administration, not sure there is a compelling need to
solve problems, would like to see more data, could put off a month or two and resolve incidents with video
alone, audio could help administration, making this bigger than it is, the community children are in our care
8:00 a.m.to 4:00 p.m., we are responsible, and if something happens - parents want answers. WE need to
have the most information possible in these situations, have every tool available to be safe and secure, not
going to be viewing tapes at the end of every day, safety issues for children, children are on public
transportation and a public vehicle, kids on buses are vulnerable, rides can be long, what has triggered the
need for this, need vs. permitted to do so, should have a data collection period, if we help one child with this
it is worthwhile, and safety is on a Pillar for the Strategic Plan. Dr. O’Donnell added safety is #1, this is one
more tool to ensure safety of our kids, it would be important if it was your child being bullied on the bus, and
this is a way to protect both our students and employees. Dr. Etter also spoke on an incident, good to use
resources that are available to us, there will not be microphones under every seat, but one microphone at the
front of the bus.
 
Board members spoke on tape being pulled only if there is an incident, what about something heard not
related to school discipline, having this on every school vehicle, every student then is entitled to protection,
and if a vehicle has audio and video, then it is prominently posted.
With the motion to approve Policy 810.2 - Transportation Audio and Video Recording presented at the July 28
board meeting, then reviewed with changes at the August 11 board meeting, and with all board members
present, six (6) board members voted aye, three (3) nay (Ms. McGlaughlin, Dr. Pawelczyk and Ms. Zydney)
on a roll call vote. The motion passed 6 to 3.
 
VI. APPROVAL of the ACCOUNTING CLERK JOB DESCRIPTION
A motion to approve the Accounting Clerk Job Description reviewed at the August 25 board meeting. Ms.
Stahl moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion
moved and seconded, all board members present voted aye on a roll call vote. The motion passed
unanimously.
 
VII. RESOLUTION for APPLICATION of the PA DCED ACE GRANT
A motion to approve the resolution for the application for the PA DCED ACE Grant for the high school project.
Dr. Pawelczyk moved and Ms. Stahl seconded the motion. A board member noted that Mr. Poprik spoke on
this resolution at the previous meeting. With the motion moved and seconded, all board members present
voted aye on a roll call vote. The motion passed unanimously.
 
VIII. APPROVAL of PRIVACY INSURANCE
A motion to approve the Privacy Insurance as presented. Ms. McGlaughlin moved and Mr. Hutchinson
seconded to approve the motion. Board members discussed the premium amount, having all the coverage
for the $27,000+/year, concern for insurancing ourselves to death, it would improve security, it is a risk, did ask
for changes for the data breach, former amount provided were too low, this recommendation is reasonably  priced for what it provides, insurance never creates risk reduction, issues involve human elements and can beresolved by education, we should move forward with this, look at policy to better protect our data, and need to look at again in one year. It was suggested to amend the motion for a twelve-month period and review again.
 
Ms. Concepcion moved and Ms. McGlaughlin seconded to amend the motion to approve the Privacy Insurance
for a twelve-month period and then review again. With all board members present, eight members vote aye,
one nay (Mr. Fozard) with a voice vote to amend the motion.
 
With the amended motion to approve the Privacy Insurance for a twelve-month period and then review again,
and with all board members present, seven members voted aye, two nay (Mr. Fozard and Dr. Pawelczyk) on
a roll call vote. The motion passed 7 to 2.
 
Dr. O’Donnell suggested pulling in the CAC for Technology with Ms. Steele for the review to be more refined.
Dr. Pawelczyk moved to charge the administration to work on the development of a policy in the operations
section (800 series) for data classified and data security. Ms. Concepcion seconded the motion. Dr. O’Donnell
noted there was discussion at the last meeting and a Draft Data Governance Policy item is on the future
agenda, the October 27 meeting. Dr. Pawelczyk withdrew his motion.
 
IX. STUDENT REQUESTS for ATTENDING CPI for 2014-2015 SCHOOL YEAR
A motion to approve the request of two State College Area High School students to attend half-day programs
offered at CPI for the 2014-2015 school year that the District CTC Program does not provide. Ms. Stahl moved
and Dr. Pawelczyk seconded to approve the motion. Board member questioned the transportation cost and Dr.
Perry informed board members that the cost to transport the two students for one year was $20,000.00. With
the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed
unanimously.
 
X. JOB DESCRIPTION for ASSISTANT SUPERINTENDENT K-8 POSITION
A motion to approve the job description for the Assistant Superintendent K-8 position. Mr. Leous moved and
Ms. Stahl seconded to approve the motion. There was no discussion. All board members present voted aye
on a roll call vote. The motion passed unanimously.
 
XI. APPOINTMENT of MR. PERRIN to the ASSISTANT SUPERINTENDENT K-8 POSITION
A motion to approve the appointment of Jason Perrin to the Assistant Superintendent K-8 position as
presented. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion.
All board members present voted aye on a roll call vote. The motion passed unanimously. All board members
congratulated Mr. Perrin as the new Assistant Superintendent K-8.
Dr. Etter left the meeting 7:49 p.m.
 
XII. DISTRICT GOAL CATEGORY: FACILITIES
 
State High Project Planning Calendar Update
 
Mr. Poprik reviewed information on the high school project calendar update that addressed items that had
been changed or added since July 28, 2014.
● Plaza Drive Option was originally scheduled at the same time of the 30% review but has been moved
up for a presentation on September 22 agenda and then action for October 13 meeting agenda. Traffic
counts would be done Tuesday, Wednesday, and Thursday of this week to prepare for the discussion.
● District Wide Feasibility Study has been added to the October 27 meeting agenda and action would be
placed on the November 10 agenda.
● The October 6 and October 20 Work Sessions are tentative at this time, it will be one or the other, not
both. The dates for the 30% documents review were confirmed for the high school staff (October 17),
the students (October 29 afternoon), and public forum (October 29 evening)
 
Board members discussed: The traffic counting necessary for PennDot, doing to confirm or reject signaling,
would turning lanes be triggered or not needed, an intersection that does not exist yet, public meeting for the
community to address, would like a meeting between proposal and vote, the timeline being affected, the Public
Forum on October 29, the traffic study being complete September 22, alignment of Plaza Drive, storm water,
and land development, and will look at board’s preferred option to move Plaza Drive or align with O’Bryan.
Mr. Poprik added that they were pursuing building zoning for the building height, seeking a text amendment
versus a variance with the zoning hearing board that would be a legal matter. A text amendment is with the
Borough Council and would carve out specifics for us. Board member thanked Mr. Poprik for the work he is
doing and for following up on the grant application.
 
XIII. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
 
Municipal Advisor Engagement Letter
 
Mr. Brown and Ms. Watson came to the table for this item. Mr. Brown noted the district received the
engagement letter from NW Financial Group, the district solicitor reviewed and approved. They could be here
next meeting and for the work session on October 6 or October 20. Mr. Brown explained this information has
been presented under Information/Discussion but he would like to have it moved to action tonight if the board
would do so. Board members discussed: the word responsible vs. mileage and out-of-pocket expense. Ms.
Watson explained at cost and board member spoke on IRS reimbursement rate of time.
Ms. Stahl moved and Mr. Fozard seconded to move this item to action. All board members present voted aye
with a voice vote. Ms. Stahl moved and Mr. Fozard seconded to approve The NW Financial Group engagement
letter as presented. All board members present voted aye on a roll call vote. The motion passed unanimously.
Mr. Brown noted The NW Financial Group would be at the next meeting.
 
Dr. O’Donnell thanked the Easterly Parkway teachers for attending the meeting this evening.
 
XIV. FUTURE AGENDA PLANNING
Ms. Fishbaine reviewed the Future Planning Agenda items and asked board members if there was anything
to add or change that they can get in touch with Board Leadership. Dr. O’Donnell added that Goals would
be added and we can reflect on work, we will know if the work session will be on October 6 or October 20 by
Friday. The October 6 date might not work for a couple board members so we could look at another night
that week. Board members could let the board secretary know.
 
XV. ADJOURNMENT
Ms. Stahl moved and Mr. Fozard seconded to adjourn the meeting. Ms. Fishbaine announced the meeting
would adjourn to an executive session on personnel and legal matters. The meeting adjourned at 8:22 p.m.
 
Submitted by,
Mary Jenn Dorman
Board Secretary