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Board Meeting Agenda/Minutes 10-27-14
October 27, 2014 Regular Board Meeting 7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801
A motion to approve the listing of Routine Approvals as presented.
A. Out of State/Overnight Student Travel (attachment IV-A)
B. October 13, 2014 Board Meeting Minutes (attachment IV-B)
C. Accept Communications Board Subcommittee meeting notes for October 15, 2014 (attachment IV-C)
D. Accept Culture, Climate and Learning Subcommittee meeting notes for October 16, 2014 (attachment IV-D)
E. Financial Reports for August 2014 (attachment IV-E)
F. Change Orders #1 and #2 for the General Contractor, Change Order #1 for HVAC Contractor, Change Orders #2 and #3 for MechPlumbing Contractor, and Change Orders #1, #2, #3, and #4 for the Electrical Contractor for Panorama Village Project for a total amount of $117,715 as presented (attachment IV-F)
G. Budget Amendment (attachment IV-G)
H. New Student Club/Activity: Class of 2018 (attachment IV-H)
I. Human Resources Recommendations (attachment IV-I)
A. A motion to approve permission to bid Asbestos Removal at the Panorama Village Building as presented. (attachment V-A)
B. A motion to approve the Audit for school year ending June 30, 2014 as presented. (attachment V-B)
C. A motion to authorize the administration to distribute a request for proposal for underwriting services in planning and development for the State High project financing. (attachment V-C)
A. Research Proposal
● Increasing Student Oral Reading Fluency and Comprehension using Precision Teaching within a Tier 2 Response to Intervention Framework. (attachment VI-A)
B. District Goal Category: Student Learning
● Elementary School Day Survey Update (attachment VI-B1)
● Student Achievement Update (attachment VI-B2)
C. District Goal Category: Fiscal Stewardship
● District Financing Discussion Update and Parameters Resolution for bond sale (attachment VI-C1)
A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report
G. Citizens Advisory Committee (CAC) Liaison Reports
VIII. FUTURE AGENDA PLANNING
October 29, 2014 State High Project 30% Information Fair
● Location: High School South Cafeteria
● Time: 6:00 p.m.
● Review of October 29 Information Fair and Community Questions/Feedback to 30% Project Design
● DistrictWide Feasibility Study
● Review Plancon A/B Information
Approve 30% documents and comments
Approve Plancon A/B
District Goals 20142015
District Goal Category: Safety
● Policy 216 Revision Faculty Scholars/Graduation
● Job Description Update Instructional Technology Coach
● Strategic Planning Survey Results
District Goal Category: Facilities
● State High project update
● School Drive: Transition to Patton Township
● Approve bid for Asbestos Removal at the Panorama Village Building
● Request permission to bid Panorama Village Building renovations
October 27, 2014 Regular Board Meeting Minutes
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801
Ms. Fishbaine called the Regular Board Meeting of the State College Area School District Board of Directors to order at 7:00 p.m. She welcomed all attending and those viewing from home. She announced the Board held an executive session October 6, 2014 on negotiations, legal matter and personnel, and prior to this meeting on negotiations and legal matters. With the agenda before them, Ms. Fishbaine asked board members for any changes, there were no changes.
A motion to approve the listing of Routine Approvals as presented.
--Out-of-State/Overnight Student Travel
--October 13, 2014 Board Meeting Minutes
--Accept Communications Board Subcommittee meeting notes for October 15, 2014
--Accept Culture, Climate and Learning Subcommittee meeting notes for October 16, 2014
--Financial Reports for August 2014
--Change Orders #1 and #2 for the General Contractor, Change Order #1 for HVAC Contractor, Change Orders #2 and #3 for Mech
-Plumbing Contractor, and Change Orders #1, #2, #3, and #4 for the Electrical Contractor for Panorama Village Project for a total amount of $117,715 as presented
--Budget Amendment for the 2014
-2015 school year: The request to amend the 2014-2015 general fund budget as indicated to include the carryover for federal grants
totaling $213,174.88 from 2013-2014 school year.
--New Student Club/Activity: Class of 2018
--Human Resources Recommendations (refer to attachment IV-I)
Ms. Conception moved and Dr. Pawelczyk seconded to approve the Routine Approvals as listed. There wasno discussion. All board members present voted aye on a roll call vote. The motion passed unanimously. Ms.McGlaughlin abstained for Item IV-B (October 13, 2014 Meeting Minutes) due to not being present at the meeting.
A motion to approve permission to bid Asbestos Removal at Panorama Village Building as presented. Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
A motion to approve the Audit for school year ending June 30, 2014 as presented. Mr. Fozard moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
A motion to authorize the administration to distribute a request for proposal for underwriting services in planning and development for the State High project financing. Dr. Pawelczyk moved and Mr. Fozard seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
Increasing Student Oral Reading Fluency and Comprehension using Precision Teaching within a Tier 2 Response to Intervention Framework.
Elementary School Day Survey Update
There were 21.1% of the survey takers that responded the school day is long enough as it is. A longer day could interfere with extracurriculars and/or evening family time. He grouped the responses by grade and by school, and noted there is no significant difference. He noted that #6 was an open- ended question and cited specific personal examples that correspond with question #2 and #3.
Ms. Bauer and Ms. Martin were present to review the 2014 Fall Assessment. Ms. Bauer provided an overview by grade for the test taken last year, PSSA for Math-grades 3-6 across the state, explained a year’s worth of growth, and measure of academic progress. Reviewed the 2014 PVAAS Math and growth measure for proficient and advanced, and the 2013-2014 MAP for proficient and advanced for Math. The same was reviewed for Reading, along with the 2014 PSSA Writing for grade 5, PVAAS Writing for grades 5 and 6, PSSA Science Proficiency for grade 4, and PVAAS Science for grades 4 and 8.
Ms. Martin reported on the Keystone Exams that were taken in May 2014, had 1st time testers and re-testers in grades 7-11 range for Algebra, Literature, and 10th and 11th graders for Biology. She reviewed the AP Data with 361 students taking 752 exams, the SAT Data and ACT Data being very consistent over 4 years. SAT is optional.
District Financing Discussion Update and Parameters Resolution for Bond Sale
considered bank qualified.
School as well. Mr. Brown added that he would be doing budget prep for the next fiscal year.
Mr. Brown noted that the Board charged CAC for Finance to gather information. Districts across the state have instituted such programs and components of each program are very similar with some variations. Components of programs are: 1) Income Based, 2) Age Eligibility, 3) Volunteer Hours, and 4) Rebate Program. This is going back to the CAC in November for a recommendation
to come to the full Board in December.
exchange/relief, contributory time and efforts in district-exchange program, seniors’ issue is really income-income based, apply to surcharge or whole bill, defer until property changes hands, not in favor of age based but would favor income based, most exchange programs not helpful once you get to a certain age, income based makes sense, seniors volunteer in the district and they are the ones with the time, should do a cap, could set one and then make it higher, cap being the number of participants or the total amount of money, highly qualified could put a damper on this, feels strong for the income issue, seniors and poverty rate, the exchange program and how people could give back, the management of the group, a consensus for the exchange program, if CAC would recommend then how would you implement it, ask other districts how they implemented their program, the people in the schools need to understand the rules, a local school district does five individuals, what would be the right number for SCASD, what gives us the right to shift the
tax burden on other tax payers, ask other districts with a program in place what they would do differently, ask what is working well, and confirmed there was administrative support to do this.
XI. DISTRICT GOAL CATEGORY: FACILITIES
HS Project Calendar Update
District Wide Feasibility Study
Mr. Poprik noted that this document is being done specifically for PlanCon A submission. He highlighted the following contents of the Document:
- Nine items on page 2 directly from PDE
- The information in the study document must be within a two-year time period
- Spoke on the overview, what is done in each grade group, Brainspaces, projected enrollment (by Shelby Stewman), enrollment, students/building, capacity/school, and the enrollment/capacity ratio
- Building condition analysis with scores of every building for energy, and building improvement
- Reviewed Fairmount Avenue building, Memorial Field, Panorama Village being able to house existing Fairmount Avenue functions
that we have so many facility issues; need to stay the course for the High School, and a timeframe for another elementary school.
Ms. Fishbaine suggested that due to the time, Reports would be postponed to the next regular meeting. Ms. McGlaughlin moved and Ms. Concepcion seconded to postpone Reports to the November 10 meeting. All board members present voted aye with a voice vote. (Ms. Stahl left the meeting at 8:39 p.m.) The motion passed unanimously.
Ms. McGlaughlin moved and Mr. Fozard seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. Stahl left the meeting at 8:39 p.m.) The motion passed unanimously.
Mary Jenn Dorman