Board Meeting Agenda/Minutes 10-27-14

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 All attachments are PDFs.
 

October 27, 2014 Regular Board Meeting 7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
 
II. COMMUNICATIONS
 
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
 
IV. ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.
A. Out­ of­ State/Overnight Student Travel (attachment IV­-A)
B. October 13, 2014 Board Meeting Minutes (attachment IV­-B)
C. Accept Communications Board Subcommittee meeting notes for October 15, 2014 (attachment IV-­C)
D. Accept Culture, Climate and Learning Subcommittee meeting notes for October 16, 2014 (attachment IV­-D)
E. Financial Reports for August 2014 (attachment IV­-E)
F. Change Orders #1 and #2 for the General Contractor, Change Order #1 for HVAC Contractor, Change Orders #2 and #3 for Mech­Plumbing Contractor, and Change Orders #1, #2, #3, and #4 for the Electrical Contractor for Panorama Village Project for a total amount of $117,715 as presented (attachment IV-­F)
G. Budget Amendment (attachment IV-­G)
H. New Student Club/Activity: Class of 2018 (attachment IV-­H)
I. Human Resources Recommendations (attachment IV-­I)

 
V. ACTION ITEMS

A. A motion to approve permission to bid Asbestos Removal at the Panorama Village Building as presented. (attachment V­-A)
B. A motion to approve the Audit for school year ending June 30, 2014 as presented. (attachment V­-B)
C. A motion to authorize the administration to distribute a request for proposal for underwriting services in planning and development for the State High project financing. (attachment V-­C)

 
VI. INFORMATION / DISCUSSION

A. Research Proposal
   ● Increasing Student Oral Reading Fluency and Comprehension using Precision Teaching within a Tier 2 Response to Intervention Framework. (attachment VI-­A)
B. District Goal Category: Student Learning
   ● Elementary School Day Survey Update (attachment VI-­B1)
   ● Student Achievement Update (attachment VI­-B2)
C. District Goal Category: Fiscal Stewardship
   ● District Financing Discussion Update and Parameters Resolution for bond sale (attachment VI­-C1)

   ● Property Tax Relief Program Inquiry (attachment VI­-C2)
D. District Goal Category: Facilities
   ● HS Project Calendar Update (attachment VI­-D1)
   ● District Wide Feasibility Study (attachment VI­-D2) (DWFS Introduction) (DWFS PowerPoint)
 
VII. REPORTS

A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report

E. Centre Region Council of Governments (COG) Liaison Report
F. Legislative Report

G. Citizens Advisory Committee (CAC) Liaison Reports

   ● Athletics
   ● Facilities
   ● Finance
   ● Safety

   ● Technology

VIII. FUTURE AGENDA PLANNING
October 29, 2014 ­ State High Project 30% Information Fair
   ● Location: High School South Cafeteria
   ● Time: 6:00 p.m.

 
November 3, 2014 ­ Work Session on HS Project
**Information/Discussion
District Goal Category: Facilities

   ● Review of October 29 Information Fair and Community Questions/Feedback to 30% Project Design
   ● District­Wide Feasibility Study
   ● Review Plancon A/B Information

 
November 10, 2014 ­ Regular Board Meeting

**Action Items
Approve 30% documents and comments
Approve Plancon A/B

Parameters Resolution for bond sale
**Information/Discussion

District Goals 2014­2015
District Goal Category: Safety

   ● Draft Data Governance Policy
District Goal Category: Student Learning

   ● Policy 216 Revision ­ Faculty Scholars/Graduation
   ● Job Description Update ­ Instructional Technology Coach
   ● Strategic Planning Survey Results
District Goal Category: Facilities
   ● State High project update
   ● School Drive: Transition to Patton Township

 
November 24, 2014 ­ Regular Board Meeting

**Action Items
   ● Approve bid for Asbestos Removal at the Panorama Village Building
   ● Request permission to bid Panorama Village Building renovations

**Information/Discussion District Goal Category: Facilities
   ● State High project update
 
IX. ADJOURNMENT

MINUTES

October 27, 2014 Regular Board Meeting Minutes
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Fishbaine called the Regular Board Meeting of the State College Area School District Board of Directors to order at 7:00 p.m. She welcomed all attending and those viewing from home. She announced the Board held an executive session October 6, 2014 on negotiations, legal matter and personnel, and prior to this meeting on negotiations and legal matters. With the agenda before them, Ms. Fishbaine asked board members for any changes, there were no changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
 
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Deirdre Bauer, Sara Brennen, Randy Brown, Todd Dishong, Michael Hardy, Amy Lawrence, Jacque Martin, Jason Perrin, Linda Pierce, Ed Poprik, Kristy Stroschein, Donna Watson
Guests: Shawn Annarelli, Tom Beckett, Lisa Chiesa, Dan Eckhart, Michael Garrett, Betsy Misangyi, Jeremy Moeller, Jeff Straub, Paul Taylor
 
II. COMMUNICATIONS
 
Dr. O’Donnell reviewed a slide with information for the High School Project 30% Review Information Fair, Wednesday, October 29, 2014, 6:00 p.m. in the High School South Auditorium.
 
Dr. O’Donnell acknowledged the Pennsylvania Department of Community and Economic Development for its $2 million grant in support of our High School project. The grant will enable the district to increase sustainable features planned for our High School to the extent that LEED Gold designs will be achieved. He thanked the design team of Crabtree, Rohrbaugh and Associates for their work in preparing the application and Senator Jake Corman for his support of the application.
 
Next, he spoke on a book Club-Community Conversation, Tuesday, November 18, 2014, Schlow Library, from 7:00-8:00 p.m. The book, Arts with the Brain in Mind, nurtures creativity and learning through music and visual arts. Dr. O’Donnell reviewed the members of the panel and why we are doing this with this book selection.
 
Dr. O’Donnell thanked board members that went to the PSBA Conference last week and noted that he appreciates all of their sacrifices of time for ongoing matters, and for professional development.
 
III. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
--Out-of-State/Overnight Student Travel
--October 13, 2014 Board Meeting Minutes
--Accept Communications Board Subcommittee meeting notes for October 15, 2014
--Accept Culture, Climate and Learning Subcommittee meeting notes for October 16, 2014
--Financial Reports for August 2014
--Change Orders #1 and #2 for the General Contractor, Change Order #1 for HVAC Contractor, Change Orders #2 and #3 for Mech
-Plumbing Contractor, and Change Orders #1, #2, #3, and #4 for the Electrical Contractor for Panorama Village Project for a total amount of $117,715 as presented
--Budget Amendment for the 2014
-2015 school year: The request to amend the 2014-2015 general fund budget as indicated to include the carryover for federal grants
totaling $213,174.88 from 2013-2014 school year.
--New Student Club/Activity: Class of 2018
--Human Resources Recommendations (refer to attachment IV-I)

Ms. Conception moved and Dr. Pawelczyk seconded to approve the Routine Approvals as listed. There wasno discussion. All board members present voted aye on a roll call vote. The motion passed unanimously. Ms.McGlaughlin abstained for Item IV-B (October 13, 2014 Meeting Minutes) due to not being present at the meeting.
 
IV. ASBESTOS REMOVAL at PANORAMA VILLAGE BUILDING
A motion to approve permission to bid Asbestos Removal at Panorama Village Building as presented. Dr. Pawelczyk moved and Ms. Concepcion seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
 
VI. AUDIT for SCHOOL YEAR ENDING JUNE 30, 2014
A motion to approve the Audit for school year ending June 30, 2014 as presented. Mr. Fozard moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
 
VII. AUTHORIZE to DISTRIBUTE a REQUEST for PROPOSAL for UNDERWRITING SERVICES
A motion to authorize the administration to distribute a request for proposal for underwriting services in planning and development for the State High project financing. Dr. Pawelczyk moved and Mr. Fozard seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
 
VIII. RESEARCH PROPOSAL
Increasing Student Oral Reading Fluency and Comprehension using Precision Teaching within a Tier 2 Response to Intervention Framework.
 
Mr. Hardy introduced Jeremy Moeller, doctoral student in Special Education at Penn State University. Mr. Hardy noted that Mr. Moore was in agreement and support of the study. Mr. Moeller reviewed the plan of his research with second grade students in a RtII Reading Group. There will be no time lost with the teacher. Psychology students will administer this and all have clearances to be working with the students. Dr. Pawelczyk moved and Mr. Leous seconded to move this to an action item. A board member asked for a little more time to review the proposal. Dr. Pawelczyk withdrew his motion. The research proposal will come back for approval.
 
IX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
Elementary School Day Survey Update
 
Mr. Perrin reviewed information on the Elementary School Day Survey: Received 1,294 responses, sent out to all K-6 parents, and 79% in support of exploring this topic. Reasons for exploring the extended day were for core content subject areas, world languages, physical activity/recess, and questioned homework being more or less.

There were 21.1% of the survey takers that responded the school day is long enough as it is. A longer day could interfere with extracurriculars and/or evening family time. He grouped the responses by grade and by school, and noted there is no significant difference. He noted that #6 was an open- ended question and cited specific personal examples that correspond with question #2 and #3.
 
Responses support further exploration. Mr. Perrin recommended to explore the topic further noting there is an amount of work to be done. The first implementation would be fall of 2016. There are three key concepts to explore: 1) Operational, 2) Educational), and 3) Impact. The K-5 program impact on the 6-12 program, staffing, and budget implications. Once we have answers for these, administration will meet with the CCL Subcommittee and then come back to the full board for a report.
 
Board members discussed: summed up very well, expanding elementary day for kindergarten is different than for a 5th grader, not talking about more homework, likes the key concepts laid out, good idea to be transparent about the process, include who is involved with teams to get the information, take parental feedback seriously, changing educational program and what assessments will we have, good communications effort, each area have a communication strategy, valuable feedback from parents, good job forming what needs to be looked at, appreciates how this was put together, parents are concerned with homework, address what is going on currently, investigate other schools/districts prior to and with implementation, timeline for decision to be made, need to know staffing for upcoming budget, the CCL minutes are about this, and it will have a ripple effect through all. Board members were in support of moving forward. Dr. Pawelczyk moved and Mr. Leous seconded to endorse the exploration of the program change. All board members present voted aye with a voice vote. The motion passed unanimously.
 
Ms. Fishbaine added that SCASD has a very short elementary day now, thinking of adding 30 to 40 minutes, and over a number of years, this has been discussed during Strategic Planning updates. Dr. O’Donnell spoke on this putting us in the middle for the length of the elementary day, there are kids struggling in school, doing intervention for reading, missing writing, and not a good situation. He and Mr. Perrin thanked parents that completed the survey.
 
Student Achievement Update
Ms. Bauer and Ms. Martin were present to review the 2014 Fall Assessment. Ms. Bauer provided an overview by grade for the test taken last year, PSSA for Math-grades 3-6 across the state, explained a year’s worth of growth, and measure of academic progress. Reviewed the 2014 PVAAS Math and growth measure for proficient and advanced, and the 2013-2014 MAP for proficient and advanced for Math. The same was reviewed for Reading, along with the 2014 PSSA Writing for grade 5, PVAAS Writing for grades 5 and 6, PSSA Science Proficiency for grade 4, and PVAAS Science for grades 4 and 8.
 
Board members discussed: MAP scores and PSSA scores 70%, MAP being 40-minutes online and PSSA is taken over days, areas that do not line up, every student making a year’s growth, LE Program, not making a year’s growth as we evaluated LE and coming up short, PVAAS data is growth data, MAR and PSSA individual student, what is wrong with 5th graders, 5th grade lower every single year,5th grade stands out on MAP also, PSSA test has questions that every student should know so how do you know someone is advanced, English/Language Arts is changing so how will they do PVAAS, looks impressive compared to state, compare us to other districts on PDE website, MAP measures academic progress three different times a year, we choose to use MAP, PSSA is mandatory, MAP still being the best tool, teacher generated are the most responsive tools, and we do curriculum as well as strong arts programs.
Ms. Martin reported on the Keystone Exams that were taken in May 2014, had 1st time testers and re-testers in grades 7-11 range for Algebra, Literature, and 10th and 11th graders for Biology. She reviewed the AP Data with 361 students taking 752 exams, the SAT Data and ACT Data being very consistent over 4 years. SAT is optional.
 
Board members discussed: SAT writing falling and ours is falling faster than the national average, middle school literacy, AP data not about content but aptitude, report shows 3 and above, the number of students that get 4 or 5, and some concerns with writing. Ms. Martin spoke on what we already have in place, cannot do everything well, looking at what our focus is, and already having some things in place. Dr. O’Donnell added getting the information out on how we are doing, people working on curriculum do not work with strengths and weaknesses, other people drive the test, and it is a challenge.
 
Board members took a break 8:36 to 8:45 p.m. Ms. Stahl left the meeting at 8:39 p.m.
 
X. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
District Financing Discussion Update and Parameters Resolution for Bond Sale
 
Mr. Brown spoke about three different items: 1) Refinancing 2009 and 2010C bonds, 2) A Draft Parameter Resolution and Bond Purchase Agreement, and 3) High School Financing. Lisa Chiesa reviewed the draft of the resolution on page 9, spoke on bond purchase of $10 million, savings of $300,000+, suggested a percentage not less than 3%, and this percentage was used in previous refunding. The parameters resolution will be brought back on the November 10 agenda for approval using the numbers discussed. Board member asked if this had to close prior to the end of the year and Ms. Chiesa responded yes, saves interest rates and to be
considered bank qualified.
 
Mr. Beckett reported that we have an opportunity to save significant money with refinancing previously issued General Obligation Bonds, Series 2009 and Series C 2010 and reviewed the savings we could realize. He spoke on the competitive sale and would like to use PARITY, the Parameters Resolution authorizing sale of Series A and B of 2014, need to access a banker in February/March, the resolution stipulates the Bonds be sold via private sale by invitation, which is how the Local Government Unit Debt Act describes a competitive sale, can apply for Referendum. Exception for our amount, target to close financing in March, can give actual figures of contractual debt or can give a budgeted debt service amount, and asked that the Board authorize the finance team to prepare and advertise a Request for Proposals (RFP) for Bond Underwriting.
 
Board members discussed: By June you would have to have the number, this is not all inclusive, a guide to get from now to then, the term for first issue of bond, need to control costs for this district, the paying down size and time, still looking at a bank loan, $2 million grant will change numbers, planning to involve CAC for Underwriting Firms, and focusing on refinancing and looking at the High
School as well. Mr. Brown added that he would be doing budget prep for the next fiscal year.
 
Property Tax Relief Program Inquiry
Mr. Brown noted that the Board charged CAC for Finance to gather information. Districts across the state have instituted such programs and components of each program are very similar with some variations. Components of programs are: 1) Income Based, 2) Age Eligibility, 3) Volunteer Hours, and 4) Rebate Program. This is going back to the CAC in November for a recommendation
to come to the full Board in December.
 
Board members discussed: Committee needed to better understand Board goals for this, volunteer hours and impact on district, predominance of senior based vs. volunteer vs. low income, exchange program or relief program, relief based on age/income combination, put a cap on, tracking volunteers is not an easy process but very complex, principles on what we base program-
exchange/relief, contributory time and efforts in district-exchange program, seniors’ issue is really income-income based, apply to surcharge or whole bill, defer until property changes hands, not in favor of age based but would favor income based, most exchange programs not helpful once you get to a certain age, income based makes sense, seniors volunteer in the district and they are the ones with the time, should do a cap, could set one and then make it higher, cap being the number of participants or the total amount of money, highly qualified could put a damper on this, feels strong for the income issue, seniors and poverty rate, the exchange program and how people could give back, the management of the group, a consensus for the exchange program, if CAC would recommend then how would you implement it, ask other districts how they implemented their program, the people in the schools need to understand the rules, a local school district does five individuals, what would be the right number for SCASD, what gives us the right to shift the
tax burden on other tax payers, ask other districts with a program in place what they would do differently, ask what is working well, and confirmed there was administrative support to do this.

XI. DISTRICT GOAL CATEGORY: FACILITIES
HS Project Calendar Update
 
Mr. Poprik spoke on the 30% Design Review for the High School project. He spoke on the reviews with faculty, security team, students and ending with a public presentation, October 29, 2014. There will be a board work session November 3 to review all comments and a final motion for approval on the November 10, 2014 agenda. He spoke on the building height, setback issues, a nd the design team meeting with staff every Tuesday.

District Wide Feasibility Study

Mr. Poprik noted that this document is being done specifically for PlanCon A submission. He highlighted the following contents of the Document:
  • Nine items on page 2 directly from PDE
  • The information in the study document must be within a two-year time period
  • Spoke on the overview, what is done in each grade group, Brainspaces, projected enrollment (by Shelby Stewman), enrollment, students/building, capacity/school, and the enrollment/capacity ratio
  • Building condition analysis with scores of every building for energy, and building improvement
  • Reviewed Fairmount Avenue building, Memorial Field, Panorama Village being able to house existing Fairmount Avenue functions
The completed draft would be discussed at the November 3 work session and the completed draft coming to November 10 meeting for approval. Board members discussed: Things coming late for the downtown campus, need to huddle up on HEARTS and STRIDES, making Central Office ACA accessible, retain Central Office or having places at the North High School, Fairmount stays here, High School project PlanCon A, DW Feasibility Study that meets PlanCon requirements for PlanCon A for the High School, renovations and historic nature, a surplus of elementary right now, adding Middle School Delta to High School-no plan, adding more to Memorial Field-restroom issues and no locker rooms, and 2018 more students from Fairmount Avenue to High School. Dr. O’Donnell added
that we have so many facility issues; need to stay the course for the High School, and a timeframe for another elementary school.
 
XII. REPORTS
Ms. Fishbaine suggested that due to the time, Reports would be postponed to the next regular meeting. Ms. McGlaughlin moved and Ms. Concepcion seconded to postpone Reports to the November 10 meeting. All board members present voted aye with a voice vote. (Ms. Stahl left the meeting at 8:39 p.m.) The motion passed unanimously.
 
XIII. FUTURE AGENDA PLANNING
Ms. Fishbaine asked that board members review the Future Agenda Planning Items and if anything needed added, please send the addition to Board Leadership.
 
XIV. ADJOURNMENT
Ms. McGlaughlin moved and Mr. Fozard seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. Stahl left the meeting at 8:39 p.m.) The motion passed unanimously.
 
Ms. Fishbaine adjourned the meeting at 11:03 p.m.
 
Submitted by,

Mary Jenn Dorman
Board Secretary