Board Meeting Agenda/Minutes 11-10-14

Watch video of the meeting through CNET1.org
 
All attachments in pdf
 
November 10, 2014 - Regular Board Meeting
7:00 p.m. - Board Room
131 W. Nittany Avenue
State College, PA 16801

I.     CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.   COMMUNICATIONS

III. PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for
items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
A. Out-of-State/Overnight Student Travel (attachment IV-A)
B. October 27, 2014 Regular Meeting Minutes (attachment IV-B)
C. October 29, 2014 Board Work Session with Students on High School Project 30% Review Minutes (attachment IV-C)
D. School District Bills for October 2014 (attachment IV-D)
E. Budget Amendment for the 2014-2015 school year (attachment IV-E)
F. Human Resource Recommendations (attachment IV-F)

V. ACTION ITEMS
Item VI-A1 will be addressed prior to the Action Items. The State High Project design team will provide an update related to the Delta component including current enrollment, program information, and a refined design and budget estimate.
A. A motion to include the Delta Middle Level program within the High School Project design process (attachment V-A)
B. A motion to accept the 30% High School Project Documents (attachment V-B)
C. A motion to accept the District Wide Feasibility Study for the High School project (attachment V-C)
D. A motion to approve the submission of PlanCon Parts A and B for the High School project (attachment V-D)
E. A motion to approve the Parameters Resolution for bond sale as presented. (attachment V-E)
F. A motion to approve Expulsion Waiver Agreement 2014-2015-1 with student and student’s mother. (no attachment)

VI. INFORMATION/DISCUSSION
A. District Goal Category: Facilities
        Delta Middle Level Program (attachment VI-A1- Updated and Adjusted Information)
        State High Project: Design Process Responsibilities (attachment VI-A2)
B. District Goal Category: Student Learning
        Strategic Planning Baseline Survey Data and Survey Results (attachment VI-B)
C. District Goal Category: Fiscal Stewardship
        Continuing Disclosure Resolution (attachment VI-C1)
        2015-2016 Budget Planning Calendar and Discussion (attachment VI-C2) (PowerPoint)

VII. REPORTS
A. Board Sub Committee Reports
B. Central Intermediate Unit (CIU) Report
C. PA School Boards Association (PSBA) Report
D. National School Boards Association (NSBA) Report
E. Centre Region Council of Governments (COG) Liaison Report
F. Legislative Report
G. Citizens Advisory Committee (CAC) Liaison Reports
        Athletics
        Facilities
        Finance
        Safety
        Technology

VIII. FUTURE AGENDA PLANNING
November 24, 2014 - Regular Board Meeting

**Action Items
Student Activities Advisors and Student Treasurers for 2014-2015 School Year (Routine)
Financial Reports for September 2014 (Routine)
Bid Award for Asbestos Removal at PV
Request Permission to Bid PV Phase II
Continuing Disclosure Resolution
**Information/Discussion
District Goal Category: Safety
        PAYS Youth Survey
        Data Governance Update
District Goal Category: Student Learning
        Job Description Update for Instructional Technology Specialist
        Policy 214 Revision - Faculty Scholars/Graduation
District Goal Category: Facilities/Grounds
        School Drive: Transition to Patton Township
        High School Project Update
District Goal Category: Fiscal Stewardship
        State High Project Financing
        Including Financing for Delta Middle Level
        Property Tax Relief Discussion

December 1, 2014 - Reorganization Meeting
**Action Items
Elect Temporary President
Elect Board President
Elect Board Vice-President
Board Member Annual Appointments
2015 Board Meeting Dates

December 1, 2014 - Regular Meeting Immediately Following Reorganization Meeting
**Action Items
**Information/Discussion
District Goal Category: Facilities/Grounds
        High School Project Update
District Goal Category: Fiscal Stewardship
        2015-2016 Budget Planning Discussion

December 15, 2014 - Regular Meeting
**Action Items
**Information/Discussion

IX. ADJOURNMENT
MINUTES

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Ms. Fishbaine called the Regular Board Meeting of the State College Area School District Board of Directors to order at 7:00 p.m. She welcomed all attending and those viewing from home. She announced the Board held an executive session prior to the meeting on negotiations and personnel matters. Ms. Fishbaine noted the following changes to the agenda: 1) Item VI-A1 will be reviewed prior to the Action Items, 2) Information/Discussion Item VI-B-Strategic Plan Survey Data and Results is pulled and moved to a future meeting, and 3) Information/Discussion Item VI-C1 -Continuing Disclosure Resolution will be moved to the first item to be discussed. With the agenda before them, Ms. Fishbaine asked board members for any changes, there were no other changes.

A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated. 

Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney

Board members absent:

Board Secretary: Mary Jenn Dorman

Solicitor: Scott Etter

Superintendent: Robert O’Donnell

District Personnel: Sara Brennen, Randy Brown, Andrew Burgwald, Kristen Burnett, Dana Ciciliot, Ann Colligan, Dotty Delafield, Allison Geesey, Amy Lawrence, Julia Nelson, Kizzy Nicholas, Lisa Pazak, Jason Perrin, Linda Pierce, Ed Poprik, Rose Snyder, Donna Watson

Guests: Shawn Annarelli, Tom Beckett, John Beddia, Michael Garrett, Matt Harlow, Mark Higgins, Becky Misangyi, Kevin Nester, Jeff Straub

II. COMMUNICATIONS

Dr. O’Donnell recognized State High English teacher Kate Hoffman for being awarded the High School Teachers of Excellence Award through the National Council of Teachers of English. She’ll be one of 16teachers from around the country to accept the award at the council’s annual program in Washington, D.C. on November22. Ms. Hoffman’s response to the recognition truly reflects her hard work and humility. Dr. O’Donnell noted that we are fortunate to have her in our High School and thanked her for her dedication and excellence in teaching.

The Technology and Engineering Education Association of PA recognized our district this past week:

Mount Nittany Middle School represented by Ron Shealer, Doug Arnold and Josh Price were the Middle Technology Education Program of the Year.

Jeff Seamans of Park Forest Middle School was recognized as Technology Education Teacher of the Year and received the Michael Whitman Memorial Outstanding service award.

Park Forest Middle School teacher, Greg Wilson was recognized for his service to the organization with the TEEAP President's Special Appreciation Award.

Dr. O’Donnell offered congratulations to our technology education teachers on their recognitions that are well deserved.

Dr. O’Donnell reported that late last week; the district learned that Standard & Poor’s Ratings Service has raised our district’s credit rating from “AA - ” to “AA” while affirming a stable outlook. Our business administrator requested a review of the credit rating in advance of a proposed refinancing of bonds expected to occur before the end of the calendar year. The improved credit rating is expected to result in a lower interest rate on the refinanced bonds, as well as future debt for the State High project. Dr. O’Donnell thanked Randy Brown and Donna Watson who have done much work to help guide our decisions that have helped evolve us into an improved financial state.

A High School Project Blog has been created and Dr. O’Donnell thanked Sara Brennen, Website and Social Media Manager, for getting this up and running.

Book Club-The book, Arts with the Brain In Mind, was chosen for the Community Conversation to be held on Tuesday, November 18, 2014, Schlow Library, from 7:00-8:00 p.m. Mr. Hutchinson announced there would be a Public Issues Forum on 21st Century Public Schools. It will be a community conversation vs. the usual forum set up. It is a great opportunity to have common ground for where education should go. The Public Issues Forum will be held in the Fairmount Avenue Building, Thursday, November 20, 2014, 6-9 p.m.

Mr. Leous noted that Tuesday is Veteran’s Day and thanked faculty, staff, and alumni who have served in the Armed Forces.

III. ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented:

Out-of-State/Overnight Student Travel

October 27, 2014 Regular Meeting Minutes

October 29, 2014 Board Work Session with Students on High School Project 30% Review Minutes

School District Bills for October 2014 

                               2014-15               TOTAL

General Fund: $6,627,591.54          $6,627,591.54

o   Checks 1013878 through 1014417 and V1 02850 through V102885

Food Service Fund: $ 145,440.58    $145,440.58

Athletics Fund: $ 62,977.13 $         $62,977.13

o   Checks 48009 and 48199

Activities Fund: $34,216.31            $34,216.31

o   Checks 90781 through 90809

Purchasing Cards: $ 78,702.25       $78,702.25 (September)

o   Checks 191, 426, 1754, 805

-Total All Funds: $6,948,927.81     $6,948,927.81

--Budget Amendment for the 2014-2015 school year:

The Pennsylvania Department of Education approved the District's Ready to Learn Grant application. The total grant allocation for the 2014 - 15 year is $246,078, which is $117,638 greater than the amount budgeted. In prior years this grant, referred to as the Accountability Block Grant, has supported the cost of the District's full day kindergarten program. Support for the full day kindergarten program will continue at the same level as in past years, and the additional funds will be used to support literacy and STEM initiatives.

The High School Career and Technical Center has received approval for a Supplemental Equipment Grant in the amount of $12,449.42. 

--Human Resource Recommendations (refer to attachment IV-F)

Ms. Stahl moved and Mr. Leous seconded to approve the listing of Routine Approvals as presented. Ms. Stahl noted that Kyle Anderson, English Teacher at Mount Nittany Middle School, was retiring. She thanked him for his service and noted he would be missed. With the motion moved and seconded, all board members present voted aye with a voice vote. The motion passed unanimously. 

V. DELTA MIDDLE LEVEL PROGRAM

Item VI-A1 will be addressed prior to the Action Items. The State High Project design team will provide an update related to the Delta component including current enrollment, program information, and a refined design and budget estimate.

Dr. Downs reviewed information about the current Delta Program - Delta 7 - 12. Split and opened up to younger ages for a 5 - 8 (Middle Level) Delta, felt he hit a home run, had set the number at 80 and hoped to have 45 by the end of last school year, and had 80 students enrolled by late March 2014. He spoke on the number of students in each grade, the staffing that is shared, capping Delta students at 160 students for High School and 120 students for the Middle Level, the programs are separate for the most part, they share time and space but work on different entities, and invited all to attend the High School/Middle School Delta Thanksgiving Feast. Dr. O’Donnell added he has walked through; there are good student focused teachers, reflected on design with two grade levels added, kids do not want to feel different, all learners, and high school students co - teach at the Middle Level. There are 80% of the students that take one or two classes at the high school campus, the building does not make the culture, and they will have ADA accessibility and climate control.

Board members discussed: Dr. Downs was asked to explain his reference to a home run - it is the capacity to serve students that are there, mission first, not losing the mission, being successful, and Delta representing change. It is a small environment, you build a culture, bring culture in and setting the guidelines. Discussed: Service opportunities together, the mentoring program, the program being an asset to the school community, very happy with the new configuration, it is flexible and meets the need, academic planning from 80 to 120 students, courses offered and changes, instead of three or four different academic levels could have differentiation in class, why 120 vs. 100, certification areas and dual certified teachers, need to understand more about the Delta Middle Level program, Middle Level not an open campus, expanding without a complete year of experience, could this go to another site, where are the additional students coming from, will have smaller classrooms than the South side, a few students have come off the waiting list, eight students enrolled for next year - some 5th grade and others 6th grade, a good split among the grades, a balance is not a priority, a different kind of Educational Specification for Delta, a lot going on here, could impact staffing model, addition of two core teachers, cost for the facility and added faculty, some students could be coming from within the district, no Tech Ed experiences at this time, being responsive to student and parent requests, and understand more about course development vs. middle schools. Reminder from Dr. Downs for the Thanksgiving Feast, Tuesday, November 25, the Tuesday before Thanksgiving.

Mr. Straub noted the Delta design was reviewed on November 4; mistakes were made in the design for 30%, 10,000 square feet have been removed; units on South side have been changed to meet Delta needs, created new space, clustering classrooms on two floors, downsized cafeteria, and music in core but remote off the main commons. Mr. Poprik added that net square footages changes, the cost changes, and floor plan changes.

Mr. Harlow explained parking and opening area, created a much better loop for the gymnasium and handicapped parking closer, meaningful parking space for all of Delta, and welcomed the change and added enhancement to the area. 

Board members discussed: the cost change for Delta, the dropping of 38 spaces and where they are picked up, pool parking being enhanced and in the 400 ft. radius of entrance, still seeking adjustment from Parks and Rec, Delta is far from refined, getting this to 30% with the rest of the project, if middle level is not included then Delta is on two sites, a Delta Information Fair focusing strictly on Delta, also involves PlanCon, addendum to 30%, moving forward with the concept for the process, the Ed Spec to reflect program needs, have evaluated what November 10, 2014 Regular Board Meeting 4 has changed room - by - room with teachers, 30% document with this in place of the original being submitted to PDE, PlanCon process is for reimbursement, reimbursement is the focus, reimbursement would increase with middle level, the unique design and security, the enrollment increase numbers have not been approved, it was never intended to stay the size that it is, already excess capacity in the district, middle is 5 - 8 and are things set to facilitate this age group, smaller classrooms, this program just started and need s an academic vision, Ed Spec should be clear to make this very expensive decision, the gym being separate from Delta, office and security reasons, the Athletics Office embedded in building, need more information for Ed Spec, the Ed Model, enrollments, and how we will pay for this, identify other options and cost, look at cost no matter where it is and know about the net cost.

VI. DELTA MIDDLE LEVEL PROGRAM INCLUDED IN HIGH SCHOOL PROJECT DESIGN PROCESS

A motion to include the Delta Middle Level program within the High School Project design process. Ms. Concepcion moved and Ms. Stahl seconded to approve t he motion. Dr. Pawelczyk moved to amend the motion to include the Delta Middle Level Program within the High School Project design process, conditioned that the administration update the educational plan and educational specification to include the Delta Middle Program. Ms. Concepcion seconded the motion. Board member questioned the timeframe and reference was made to the 30% design and the comments to 30%. Since Ms. Concepcion seconded the amended motion, board members voted on the motion to amend the motion to include the Delta Middle Level Program within the High School Project design process, conditioned that the administration updates the educational plan and educational specification to include the Delta Middle Program. With all board members present, eight members voted aye and one member voted nay (Ms. Fishbaine) on a roll call vote. The motion passed 8 to 1. 

VII. ACCEPT 30% HIGH SCHOOL PROJECT DOCUMENTS

A motion to accept the 30% High School Project Documents. Ms. Stahl moved and Mr. Fozard seconded to approve the motion. Board members discussed: changes for 30% to 60%, parking being a large open item on the 30% document, the Delta wing and this for 30% approval, conditional use for need of parking, a final count, schematic design would not be getting bigger, fine with drop - off lane and do not need parking, a good way for cars to move through, loop around parking for traffic flow, 30% and PlanCon with this being critical to the land development process. Dr. Pawelczyk moved to amend the motion to accept 30% documents and revised Delta site plan and floor plan as of Addendum A. Mr. Poprik noted he was going to ask board members to consider an additional action item for the site plan. Dr. Pawelczyk withdrew the motion. Mr. Poprik spoke on parking not desired and the parking lane is desired. He asked for direction to incorporate the drop - off and continue Delta site plan as discussed above. Dr. Pawelczyk moved and Ms. Stahl seconded to remove parking lot addition by the detention pond from the site plan, Addendum A. All board members present voted aye on a roll call vote. The motion passed unanimously. Further discussion occurred: capturing other 30% comments, creating a document for them, need to memorialize, the Delta design modification and alter parking observed at 30% will be changed, a Q and A document, part of PlanCon process, normal design process is to refine and make it better, the gym being designed does not have to be decided on until 60%, and minimal renovation to 1989 portion of the building. Mr. Leous moved and Dr. Pawelczyk seconded to amend the original motion to accept the 30% High School Project documents to include the site plan as amended. With all board members present, eight members voted aye, one member nay (Ms. Zydney) on a roll call vote. The motion passed 8 to 1.

VIII. ACCEPT DW FEASIBILITY STUDY for HIGH SCHOOL PROJECT

A motion to accept the District Wide Feasibility Study for the High School project. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.

IX. PLANCON PARTS A and B SUBMISSION to PDE for HIGH SCHOOL PROJECT

A motion to approve the submission of PlanCon Parts A and B for the High School project. Ms. Stahl moved and Mr. Leous seconded to approve the motion. Clarification was made that the numbers were off with Delta, but now includes Delta with everything in there. With the motion to approve the submission of PlanCon Parts A and B for the High School project, all board members present voted aye on a roll call vote. The motion passed unanimously.

X. PARAMETERS RESOLUTION for BOND SALE

A motion to approve the Para meters Resolution for bond sale as presented. Mr. Fozard moved and Ms. Stahl seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. Zydney had left the room) The motion passed unanimously.

XI. EXPULSION WAIVER AGREEMENT

A motion to approve Expulsion Waiver Agreement 2014 - 2015 - 1 with student and student’s mother. Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. Zydney still out of the room.) The motion passed unanimously. 

XII. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP

Continuing Disclosure Resolution

Mr. Brown thanked Mr. Beckett for all the work the NW Financial Group did on getting the rating upgraded. Mr. Beckett noted the rating of AA - went to AA and reflects what happened based on the actions that the district has taken over the last 18 months. M r. Brown spoke on the Resolution presented for board discussion and consideration regarding continuing disclosure requirements of certain financial information. The bond counsel has prepared the Resolution that includes the details of the self - reporting and procedures have been developed to ensure all filings are completed as required. The administration, under advisement of bond counsel, the district solicitor, and financial advisor recommended the resolution be passed by the board at the November 24 meeting. There was no discussion. Dr. Pawelczyk moved and Ms. Stahl seconded to move this item to action. All board members present voted aye with a voice vote. Dr. Pawelczyk moved and Ms. Stahl seconded to approve the Resolution to have administration complete the self - reporting requirements by December 1, 2014. There was no discussion. All board members present voted aye on a roll call vote. (Ms. Zydney had returned to the room.) The motion passed unanimously.

XIII. DISTRICT GOAL CATEGORY: FACILITIES

State High Project: Design Process Responsibilities

Dr. O’Donnell noted that all should reflect on responsibilities related to the design effort to discuss scope, and change in cost. He would not want to get to the 60% and not have a discussion and miss something. Board members discussed: calendar planning, a work session to discuss being comfortable with what is happening, there is a lot to happen between now and 60%, CRA did not share the 30% document with us, and hopes they would bring the complete document for board to see. Dr. O’Donnell noted the key tool would be to pick and identify focus at the 60% and the Program Conformance Analysis is the one tool. Board members commented: would like to get periodic updates at percentages to 60%, seems like it is a big gap, it really isn’t, CAC for Facilities are helping also with the scope, Educational Program, cost changes, and they outline things well. 

XIV. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP

2015-2016 Budget Planning Calendar and Discussion

Mr. Br own noted that he would be providing information on the 2015 - 2016 budget and financing items. He noted the upgrade credit rating from AA - to AA and with the improved rating, it should lower our interest rate. He reviewed: The Act 1 Index, PDE Act 1 timeline, the Base Index being 1.9%, the Adjusted Index with Market Value/Income Aid Ratio and the district’s is .1826, Act 1 Index history, the Budget Timeline for 2015 - 2016, the Fund Balance summary showing projected and actual, the general fund activity, the revenue assumptions and the expense assumptions, and noted there were 20 students lower in charter schools this year. Discussion on High School Project financing is scheduled for the November 24 meeting and the 2015 - 2016 Budget will be discussed at the December 1 meeting. Board members discussed: The Referendum Exception and seeing anything different, exception calculation is like PSERS, PDE requiring a debt service schedule or budget debt, a January - March issuance, not having a plan for the downtown campus yet, it is significantly wide ranged, and the surplus of $1.2 million. 

XV. REPORTS

--Board Sub Committee Reports

Dr. O’Donnell noted that a CCL Subcommittee Meeting would be scheduled in the near future. Mr. DeShong will discuss the phasing model and experiences over the next three - years. It makes sense to meet with the CCL Subcommittee to review . The Communications Subcommittee has not met since prior to t he Community Information Fair. Dr. O’Donnell will check in with Mr. Leous, the subcommittee chair, whether a meeting is needed in the near future.

-- PA School Boards Ass ociation (PSBA) Report - Mr. Hutchinson noted the PASA/PSBA Conference was last month . The presenters did a nice job and there is a district following up with us. He is working on putting a commentary together on the conference for board members that were unable to attend.

-- National School Boards Association (NSBA) Report - Ms. Stahl noted that last month was healthy eating month and she spoke on funding through December.

--Centre Region Council of Governments (COG) Liaison Report- Dr. Pawelczyk noted this Thursday is the Park and Rec Capital Campaign, we have shared the parking agreement, Parks and Rec will discuss, and then take the agreement to November 20 meeting for a vote.

--Legislative Report- Mr. Hutchinson reported that no bills would be voted on before the end of the year, House Bill 91 that allows CTCs to be eligible to receive business donations within the (Educational Improvement Tax Credit (EITC) Program, PDE aligns with PASA Reading/English Language Arts/Math/and Science by incorporating some new test items this year but there is no significant difference to the format of the test or procedures.

--Citizens Advisory Committee (CAC) Liaison Reports

  • Facilities - The group will be meeting this Thursday.
  • Finance - The group will be meeting this Wednesday.
  • Technology - October meeting was cancelled and next meeting is scheduled November 19 due to the Thanksgiving Holiday.

XVI. FUTURE AGENDA PLANNING

Removed Continuing Disclosure Resolution from November 24, 2014 meeting - It was moved to action tonight. The PAYS Youth Survey has been moved to December 1 Regular meeting. Need to discuss Panorama Village Phase II for what will be there and having the right pieces in the right place. If any other items need added for Future Agenda Planning, please contact board leadership. 

XVII. ADJOURNMENT

Ms. Stahl moved and Dr. Pawelczyk seconded to adjourn the meeting. All board members present voted aye with a voice vote. Ms. Fishbaine adjourned the meeting at 11:12 p.m. to an executive session for negotiations.

Submitted by,

Mary Jenn Dorman
Board Secretary