Board Special Meeting Agenda/Minutes 12-8-14

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 All attachments in pdf
 
December 8, 2014 - Special Board Meeting
7:00 p.m. - Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE


II. COMMUNICATIONS

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the Routine Approvals as listed.
A. Human Resources Recommendations (attachment IV-A)

V. ACTION ITEMS
A. A motion to authorize Crabtree Rohrbaugh to submit the attached parking layout as part of the preliminary land development plans for the High School Project. (attachment V-A)
B. A motion to approve the Resolution that supports making changes to the Shared Access and Reciprocal Parking Agreement between the District and Centre Region Parks and Recreation Authority (CRPRA). (attachment V-B)

VI. FUTURE AGENDA PLANNING

December 15, 2014 - Regular Meeting
**Action Items
Financial Reports for October (Routine)
District Bills for November (Routine)
New Course Proposals for 2015-2016 school year
**Information/Discussion
District Goal Category: Student Learning
         Proposed 2015-2016 School Year Calendar
District Goal Category: Facilities/Grounds
High School Project Update
         Calendar Update
         Delta Information
            Educational Model
            Educational Specifications
            Public Feedback
            Middle Level Program Update
               Alternate Middle Level Venue operation with possible program expansion - renovation costs, current enrollment, and trade off analysis
Permission to Bid Panorama Village - Phase II
District Goal Category: Fiscal Stewardship
         Food Service Annual Report
         2015-2016 Budget Planning Discussion
         Property Tax Relief Discussion

January 12 Regular Meeting
**Action Items
Approve Revised Policy 214 - Faculty Scholars/Graduation
Approve Proposed 2015-2016 School Year Calendar
**Information/Discussion
District Goal Category: Facilities/Grounds
         Delta Update: Educational Model and Specifications
         Permission to bid High School asbestos removal and Summer 2015 projects
District Goal Category: Fiscal Stewardship
         2015-2016 Budget Planning
         High School Project Financing
         School Drive: Transition to Patton Township

January 26 Regular Meeting
**Action Items
Permission to bid High School Asbestos Removal
Permission to bid Summer 2015 Projects
Approve Delta Middle Level Expansion
**Information/Discussion
District Goal Category: Facilities/Grounds
         High School Project Update
District Goal Category: Fiscal Stewardship
         2015-2016 Budget Planning
STS Bi-Annual Update
Community Education Annual Review and Financial Results for 2013-2014 and CEEL Proposed Expansion
for 2014-2015

February 2 Work Session
**Information/Discussion
District Goal Category: Facilities/Grounds
         High School Project 60% Review

VII. ADJOURNMENT
==
MINUTES
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the special meeting of the State College Area School District Board of
Directors to order at 7:01 p.m. With the agenda before them, she asked board members if there were any changes, there were
no changes. Ms. Concepcion announced that tomorrow evening, there would be a Public Forum, Fairmount Auditorium, 7:00 p.m. for the Delta 30% review. Please use the Fairmount Avenue entrance. A copy of all materials distributed to board members for discussion and/or action are included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl
Board members absent: Laurel Zydney
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert J. O’Donnell
District Personnel: Sara Brennen, Mike Hardy, Ed Poprik
Guests: Shawn Annarelli, Chris Rosenblum
 
II. COMMUNICATIONS
Ms. Concepcion had retirement recognition statements for the following employees retiring at the end of the 2014-2015 school year that had 25 or more years of service with our district:
George Bower, Sr.-1st Line Plant Supervisor, High School North building, 45 years
Terry Ceschini-Elementary Teacher, 6th grade MNMS, 29.5 years
Karen Mastin-Transportation Coordinator, Transportation Department, 25 years
Galen McWilliams-Health and Physical Education Teacher, High School North building, 35 years
Robert Placky-Art Teacher, High School North building, 40 years
Nancy Wise-Itinerant Learning Support Teacher, Houserville/Lemont Schools, 34.5 years
 
Dr. O’Donnell noted they would be watching the weather and probably would be speaking with other school superintendents in the area very early in the morning. Ms. Concepcion announced the board held an executive session December 1 on personnel and negotiations, and held an executive session prior to the meeting tonight on a legal matter.
 
III. ROUTINE APPROVALS
A motion to approve the Routine Approvals as listed.
--Human Resources Recommendations (refer to attachment IV-A) Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Routine Approvals. All board members present voted aye on a roll call vote. (Ms. Zydney was absent.) The motion passed unanimously. Dr. O’Donnell offered congratulations to Chris Rosenblum, the new Director of Communications and let Mr. Rosenblum know that he was looking forward to working with him. Dr. O’Donnell noted he was very excited to have him be part of our team and board members offered congratulations to him also.

IV. SUBMISSION of LAND DEVELOPMENT PLANS
A motion to authorize Crabtree Rohrbaugh to submit the attached parking layout as part of the preliminary land development plans for the High School Project. Mr. Fozard moved and Dr. Pawelczyk seconded to approve the motion. Dr. Pawelczyk asked about one spot in the design and pointed it out to Mr. Poprik. He referred to the road that was put in between the large parking lot on the North side and asked to have this section refined with a raised sidewalk to head into the North building for a safe crossing. Mr. Poprik responded they would look at it. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Zydney was absent.) The motion passed unanimously.
 
V. RESOLUTION SUPPORTING CHANGES to Shared Access and Reciprocal Parking Agreement
A motion to approve the Resolution that supports making changes to the Shared Access and Reciprocal Parking Agreement between the District and Centre Region Parks and Recreation Authority (CRPRA). Ms. Stahl moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Zydney was absent.) The motion passed unanimously. Mr. Leous thanked all efforts from those in the district and Parks and Rec, especially Dr. Pawelczyk and Dr. Pawelczyk noted the efforts of Parks and Rec also.
 
VI. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed the December 15 meeting agenda topics and asked if there were other items. Board member noted there would be a student government report, and board member asked for Memorial Field discussion about phasing and moving forward to be added in the near future. Thursday is the first meeting of the Facilities and Grounds Subcommittee of the Board and they would be discussing items. Looking at the items for the December 15 meeting, a board member noted this could be too much information for the time and would like to be able to give as much attention at the beginning as at the end. Dr. O’Donnell noted they would take another look at the items. Clarification was given for the calendar being under Information/Discussion and the 2015-2016 Budget with applying for Exceptions and timeline for Proposal of the Preliminary Budget.
 
VII. ADJOURNMENT
Ms. Stahl moved and Ms. McGlaughlin seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. Zydney was absent.) The motion passed unanimously. Ms. Concepcion adjourned the meeting at 7:17 p.m. to an executive session on personnel and negotiations.
 
Submitted by,
Mary Jenn Dorman, Board Secretary