Board Meeting Agenda/Minutes 6-8-15

Watch video of the meeting through CNET1.org
 
All attachments in pdf
  June 8, 2015 - Regular Board Meeting
7:00 p.m. - Board Room
131 W. Nittany Avenue
State College, PA 16801

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE


II. COMMUNICATIONS
         Press Release Preview (attachment)
         State High Project 90% Design Review Community Forum

III. PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
A. Accept May 18, 2015 Culture, Climate and Learning Subcommittee Meeting Notes (attachment IV-A)
B. May 18, 2015 Regular Meeting Minutes (attachment IV-B)
C. Accept May 26, 2015 Subcommittee for Facilities/Grounds Meeting Notes (attachment IV-C)
D. June 1, 2015 Board Budget Hearing Minutes (attachment IV-D)
E. Approval of School Breakfast and Lunch Prices for 2015-2016 School Year (attachment IV-E)
F. Approve recommended Insurance Carriers to provide District coverages for 2015-2016 School Year (attachment IV-F)
G. Approve Appointment of Depositories Banks and Investment Institutions for 2015-2016 School Year (attachment IV-G)
H. Appointment of Tax Collectors to collect various Act 511 taxes from July 1, 2015 through June 30, 2016 (attachment IV-H)
I. Bid award for the cost-plus pricing for gasoline, diesel, and heating oil submitted by C S Myers for 2015-2016 School Year as the lowest cost options; and bid award for the fixed price option for propane at Lemont, Houserville and Ferguson Township submitted by Superior Plus Energy Services be accepted. (attachment IV-I)
J. School District Bills for May 2015 (attachment IV-J)
K. Financial Reports for April 2015 (attachment IV-K)
L. Budget Amendment for the 2014-2015 School Year (attachment IV-L)
M. Articulation Agreements between two Universities and State College Area High School CTC Program (attachment IV-M)
N. Human Resources Recommendations (attachment IV-N) (IV-N addendum)

V. ACTION ITEMS
A. A motion to approve the recommended bid award for three pre-owned (2014) 72-passenger school buses to low bidder, M. A. Brightbill, in an amount not to exceed $224,850 as presented. (attachment V-A)
B. A motion to approve the administrative recommendation that Baker Tilly be retained as the auditor of the District’s financial records for the fiscal years of 2014/15, 2015/16 and 2016/17 at a fixed cost of $40,000/year. (attachment V-B)
C. A motion to approve the bid award for the High School Technology Cabling project to low bidder, X-Pert Communications, Inc., in the total amount of $105,000. (attachment V-C)
D. A motion to approve the bid award for Park Forest Middle School partial roof restoration to low bidder, Houck Services, Inc., in the total amount of $190,240 for the base bid and alternate 1. (attachment V-D)
E. A motion to approve the Final Budget for 2015-2016 School Year including revenue of $136,368,756 with a 5.49% tax increase and a rate of 41.674 mills.
      Note: (3.59% for first year of debt service for HS Project and 1.9% Tax Increase) with the real estate tax rate going from 39.5056 mills to 41.674 mills as presented, expenses of $137,552,316 including debt service for the referendum debt of $3,384,493. (attachment V-E) (Final Budget Summary) (attachment V-E PowerPoint)
F. A motion to approve the Annual Homestead/Farmstead Resolution as presented (attachment V-F)
G. A motion to approve the Annual Real Estate Tax Installment Payment Resolution as presented (attachment V-G)
H. A motion to approve the Supplemental Property Tax Rebate Program Resolution as presented (attachment V-H)

VI. INFORMATION/DISCUSSION
A. District Goal Category: Fiscal Stewardship
         Investment of Bond Proceeds - Update (attachment VI-A1)
         Bond Refinancing Discussion (attachment VI-A2)
B. District Goal Category: Facilities and Grounds
      State High Project:
         90% Design Review (attachment VI-B1) (Memo to access drawings) (PowerPoint)
         Change Order Review - Update (attachment VI-B2)
C. District Goal Category: Student Learning
         Proposed Update to Policy 105 - Curriculum (attachment VI-C1)
         Gifted Services Update (attachment VI-C2)
         Proposed Updated to Policy 114 - Gifted Education (attachment VI-C3)
         Review of Policy 249 - Anti-Harassment and Anti-Bullying (attachment VI-C4)
D. Review of Job Descriptions (attachment VI-D)

VII. FUTURE AGENDA PLANNING
June 15, 2015 - Work Session
District Goal Category: Facilities and Grounds
State High Project:
Facility Capacity
90% Design Review (continued)

June 22, 2015 - Regular Meeting
**Action Items
Contract for services for the structural assessment of Fairmount Avenue and 131 W. Nittany Avenue buildings
Approval of Booksource Primary Vendor Agreement as an online ordering platform for reading materials
**Information/Discussion
District Goal Category: Facilities and Grounds
State High Project: 90% Design Review (continued)
District Goal Category: Fiscal Stewardship
Capital Facility Funding Capacity/Bond Refunding

July 13, 2015 - Regular Meeting
**Action Items
**Information/Discussion
C-NET Annual Report
District Goal Category: Facilities and Grounds
90% Review of High School Project Cost Estimate

July 20 - Special Meeting
**Action Items
Accept 90% Documents for State High Project
**Information/Discussion
District Goal Category: Facilities and Grounds
State High Project Construction Documents

July 27, 2015 - Regular Meeting
**Action Items
Approve State High Construction Documents
**Information/Discussion

August 10, 2015 - Regular Meeting
**Action Items
**Information/Discussion

August 24, 2015 - Regular Meeting
**Action Items
**Information/Discussion

VIII. ADJOURNMENT
 
==
MINUTES
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Ms. Concepcion called the regular meeting of the State College Area School District Board of Directors to order at 7:05 p.m. She welcomed all attending and those viewing from home. She announced the Board held an executive session on May 18, 2015 on negotiations and personnel. With the agenda before them, she asked board members if there were any changes, there were no changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Laurel Zydney
Board members absent: Dorothea Stahl
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Sheila Abruzzo, Sara Brennen, Randy Brown, Deb Daggs, Jeanne Knouse, Shannon Messick, Jason Perrin, Ed Poprik, Diane Reed, Chris Rosenblum, Eugene Ruocchio, Amy Warner, Donna Watson
Guests: Amy Barder, Tom Beckett, Michael Garrett, Erica King, Eva Letvin, Frank Ready, Erika Reutzel-Bechtel
 
II. COMMUNICATIONS
Dr. O’Donnell announced that graduation was this past Saturday, June 6. He offered congratulations to the Class of 2015, spoke on the great job that Mr. DeShong and Mr. Johnson did with graduation, and thanked both of them.
 
Dr. O’Donnell noted that a supplemental Property Tax Rebate Program Information Session would be held on June 17, 2015 from 10:00 to 11:00 a.m., State College Municipal Building, Room 220. There will be a question and answer session for district property owners about the new rebate program. No pre-registration is required. For more information, contact the Business Office or visit the website page. He encouraged people to attend.
 
State High Project 90% Design Review Community Forum will be held Tuesday, June 16, 2015, in the High School North auditorium. There will be work started on the south building so the location for this forum is on the North side. There will be an overview beginning at 6:00 p.m. and then break-out sessions for further information.
 
III. PUBLIC COMMENT
There was no public comment.
 
IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented:
--Accept May 18, 2015 Culture, Climate and Learning Subcommittee Meeting Notes
--May 18, 2015 Regular Meeting Minutes
--Accept May 26, 2015 Subcommittee for Facilities/Grounds Meeting Notes
--June 1, 2015 Board Budget Hearing Minutes
--Approval of School Breakfast and Lunch Prices for 2015-2016 School Year
--Approve recommended Insurance Carriers to provide District coverages for 2015-2016 School Year
--Approve Appointment of Depositories Banks and Investment Institutions for 2015-2016 School Year
--Appointment of Tax Collectors to collect various Act 511 taxes from July 1, 2015 through June 30, 2016
--Bid award for the cost-plus pricing for gasoline, diesel, and heating oil submitted by C S Myers for
2015-2016 School Year as the lowest cost options; and bid award for the fixed price option for propane at
Lemont, Houserville and Ferguson Township submitted by Superior Plus Energy Services be accepted.
--School District Bills for May 2015
2014-15                               Grand Total
General Fund
$8,089,605.56                     $8,089,605.56
Checks 1017149 through 1017631 and V103069 through V103097
Food Service Fund
138,435.98                          138,435.98
Checks 61812 through 61841
Athletics Fund
71,255.74                            71,255.74
Checks 48840 and 48909
Activities Fund
82,010.74                            82,010.74
Checks 91001 through 91018
Purchasing Cards
114,573.03                          114,573.03
(May) Checks 198, 433, 7246, 818
Total All Funds
$8,495,881.05                    $8,495,881.05
--Financial Reports for April 2015
--Budget Amendment for the 2014-2015 School Year:
The Elementary Curriculum Department received grant funding totaling $2,000 from Central Pennsylvania Endodontics and Reese Engineering, Inc, to support teacher attendance in Elementary is Engineering's newest workshop for elementary teachers.
--Articulation Agreements between two Universities (University of Northwestern Ohio and State University of New York, Cobleskill) and State College Area High School CTC Program
--Human Resources Recommendations (refer to attachment IV-N and IV-N addendum)
 
Ms. Fishbaine moved and Dr. Pawelczyk seconded to approve the listing of Routine Approvals as presented.
 
There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
V. BID AWARD for BUSES
A motion to approve the recommended bid award for three pre-owned (2014) 72-passenger school buses to low bidder, M. A. Brightbill, in an amount not to exceed $224,850 as presented. Mr. Leous moved and Dr. Pawelczyk seconded to approve the motion. Board member clarified that pre-owned means second-hand and the district has been doing this type of purchase for several years. With the motion moved and seconded above to approve the recommended bid award for three pre-owned (2014) 72-passenger school buses to low bidder, M. A. Brightbill, in an amount not to exceed $224,850, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
VI. RECOMMENDATION BAKER TILLY BE RETAINED as AUDITOR
A motion to approve the administrative recommendation that Baker Tilly be retained as the auditor of the District’s financial records for the fiscal years of 2014/15, 2015/16 and 2016/17 at a fixed cost of $40,000/year. Mr. Fozard moved and Dr. Pawelczyk seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
VII. BID AWARD for HIGH SCHOOL TECHNOLOGY CABLING PROJECT
A motion to approve the bid award for the High School Technology Cabling project to low bidder, X-Pert Communications, Inc., in the total amount of $105,000. Dr. Pawelczyk moved and Mr. Fozard seconded to approve the motion. Board members discussed: This being a summer project, it is part of the site work but needs done prior to the main bid package, and did not think it should be attached to an earth moving package.
 
With the motion above to approve the bid award for the High School Technology Cabling project to low bidder, X-Pert Communications, Inc., in the total amount of $105,000, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
VIII. BID AWARD for PARK FOREST MIDDLE SCHOOL PARTIAL ROOF RESTORATION
A motion to approve the bid award for Park Forest Middle School partial roof restoration to low bidder, Houck Services, Inc., in the total amount of $190,240 for the base bid and Alternate 1. Dr. Pawelczyk moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
IX. FINAL BUDGET for 2015-2016 SCHOOL YEAR
A motion to approve the Final Budget for 2015-2016 School Year including revenue of $136,368,756 with a 5.49% tax increase and a rate of 41.674 mills.
 
Note: (3.59% for first year of debt service for HS Project and 1.9% Tax Increase) with the real estate tax rate going from 39.5056 mills to 41.674 mills as presented, expenses of $137,552,316 including debt service for the referendum debt of $3,384,493.
 
Mr. Fozard moved and Dr. Pawelczyk seconded to approve the motion. Mr. Brown asked it there were any questions and/or he would be happy to review the information prepared for the presentation. Board members had no questions and there was no discussion. With eight board members present, seven board members voted aye and one board member voted nay (Dr. Pawelczyk) on a roll call vote. The motion passed 7 to 1.
 
X. THE ANNUAL HOMESTEAD/FARMSTEAD RESOLUTION
A motion to approve the Annual Homestead/Farmstead Resolution as presented. Dr. Pawelczyk moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
XI. THE ANNUAL REAL ESTATE TAX INSTALLMENT PAYMENT RESOLUTION
A motion to approve the Annual Real Estate Tax Installment Payment Resolution as presented. Dr. Pawelczyk moved and Ms. Zydney seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
XII. THE SUPPLEMENTAL PROPERTY TAX REBATE PROGRAM RESOLUTION
A motion to approve the Supplemental Property Tax Rebate Program Resolution as presented. Dr. Pawelczyk moved and Ms. Fishbaine seconded to approve the motion. Mr. Brown explained that a resolution needs to be approved in addition to approving the Property Tax Rebate Program. Nothing changed on the program and a resolution will be brought forward annually for approval. With the motion above to approve the Supplemental Property Tax Rebate Program Resolution as presented, and with eight board members present, seven board members voted aye and one nay (Mr. Fozard) on a roll call vote. The motion passed 7 to 1. Dr. Etter left the meeting at 7:25 p.m.
 
Fiscal Stewardship: Investment of Bond Proceeds Update was scheduled to be the first item. Mr. Beckett was not available to begin at this time so the State High Project 90% Review would begin.
 
 XIII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
State High Project: 90% Design Review
Mr. Ed Poprik, Mr. Jeff Straub, Mr. Tim Jones and Mr. Matt Harlow were present for the presentation. Mr. Poprik noted that he provided a couple cover memos: First, access to the 90% documents on line since they are very large electronic files, and second, for discussing the 90% review. There is much work that is not discussed, mostly technical, in the public meeting. Much is invisible to this meeting but highly productive to the project and concept to the 90% design. Mr. Poprik reviewed the calendar overview on his memo. Mr. Straub added that a lot of the changes will not be seen, but the Performing Arts and the Physical Education changes have been seen. He spoke on the site, education model, building design, LEED, phasing, renderings for interior and exterior and the bus entrance in the rear. The phasing will be affecting the faculty and staff with the project.
 
Mr. Straub showed a 60% slide and the 90% did not look much different. However, the infrastructure is and the storm water has been narrowed down, and landscaping to work well. Mr. Harlow noted he would be taking the final land development to the Borough this Thursday to the Design Review and Design Commission. The plan is very detailed, the traffic study is very complete and still warrants the four-way at the intersection with rapid flash and will begin in July or August. The beacons are very noticeable and work very well. Board members discussed: The angled way the buses park, room for backing out, not having to have any back-up motion but will always pull forward, no buses moving when the students leave the building, same operation as behind MNMS, the student travel path for going to Marching Band, the path, grade differences, winding, the possibility of going through the building, sidewalks in front of building and actually being all around, vehicle being able to pass by buses when they are parked, the plaza in the middle out front being all concrete, could be usable space with benches, the possibility to green things up a bit instead of all the concrete, the land development approval process, it being the Borough staff at the end, about 90-days but could be sooner, the Logan Avenue entrance still being a paved street, it being on there since the 30% review as a street straight through, could gate at some point if we would like, it stays for our use, and Mr. Harlow added that all roads are two-way - there is no one way traveling at this time, but could be changed in the future.
 
Mr. Straub noted Health and Human Services have moved around, culinary is now adjacent to the kitchen complex, locked in Physical Education, upper level for the fitness center, and performing arts. Not much has changed on the lower level but getting into every desk, layout for power, lighting, etc. Board members spoke on: separation of nurses offices, layouts of every classroom, sign-offs, walls are done moving, the order of the sign-offs, the Roar Store, small cafe, access to part of the building and lock down for other parts, large CTC program, the color coding and the two-story innovation center.
 
Mr. Straub reviewed the second floor with the lockdown layout, locker room the same, moved training room and restrooms, units have a central hub, the auxiliary gym, fitness center, and wrestling room. Board members discussed: the entrance to music wing, canopy over the fitness center entrance, width of hallways, toilets serving fitness center and athletics, performing arts going through a lot of revisions, the support space for stage, the elevator moving, loading dock at back location, space between floor and balcony level, and the light trap inside the auditorium.
 
The North side has pretty much stayed the same and discussed the kitchen, changes at the main entrance for the moving of students in and out. Mr. Straub showed the exterior renderings for both buildings being very similar to the existing North building, spoke on South landscaping, lighting, signage outside the building, the Borough’s sign ordinance, lettering on canopy, name needs to be at the top and not the bottom, a marquee on the street, lettering on the building, need to ask for what we want, the large canopy that was removed, the brick color, metal panels of maroon, accent panels of stone for variation, canopy at bus drop off area, developing the rear in the next few weeks, a possible project sign of plywood that students could paint, North side pedestrian lighting for pathway, exterior same as South, the current name is North building, a decorative gate that could also be for safety and security, and a greenhouse that is attached to the building.

Mr. Jones spoke on phasing, curb being cut on O’Bryan Lane next week, back half will be closed off, the front door moving to back portion of South building, the parking this fall and having temporary parking at North side to help with lost parking at South, Educational Units will be finished up next summer, South is very large but broken up in to 6 buildings, phasing following fire separation lines, all four units occupied fall of 2017, travel path for students North to South, only one full winter for this, LEED plans and looking at the checklist, feeling confident for Gold certification, the bus circulation, the energy model, solar alternate may need to be on top for priority, issue of classrooms, room size holds 25 seats for students, and counting blended number looking at campus-wide standpoint. Mr. Straub added there will be a program conformance document, a document for PDE - primary function of Part F.
 
Change Order Review - Update
Mr. Poprik reported the project change order log is on the website and there are updates almost daily and Mr. Jones, from Massaro, will update at meetings. Mr. Jones spoke on RC Bowman construction being completed by August 27, the Centre County Conservation District, the beginning of the tree clearing on May 22 and the net gain in trees when the project is complete, fencing along the property line, the storm tie in at O’Bryan Lane, and the site changing every day. Mr. Poprik noted every project will have changes and change orders. He spoke on the change order log, SP15 being the first page of the log, managing several areas of exposure, #1, 2, 3, and 4 address track and tennis courts after Centre Region Code, the reduction in North parking lot being demolished, the fine grading in the storm basins could be taken out of spring and there being no action for the board to take at this time. Board member confirmed the approve change order amount without coming to Board first being $19,400 and ADA access to tennis courts would be permanent.
 
XIV. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
Investment of Bond Proceeds

Mr. Beckett, Mr. Brown and Ms. Watson were at the table for this discussion. Mr. Brown noted that Mr. Beckett would report on investment strategy, where we stand and will possibly request action. Mr. Beckett spoke on the investment of borrowed funds. Bids for investment via repurchase agreement on May 21, 2015 was not successful. Only two bids were received and it was decided not to accept either, as they did not meet the bid requirements.

There was a consultation and a decision was made to rebid last Thursday. They received quotes from banks in the area, and it is recommended, based on evaluation of bids received, that the investment is divided three ways: $15 million to Kish Bank paying 60 basis points, $44.3 million to Fulton Bank paying 40 basis points, and $20 million to First National Bank paying 36 basis points. All have a prorated portion of the estimated draw schedule, and the interest will come into a money market. This will generate about $300,000 interest.
 
Board members discussed: Any difference in risk, having the AA rating, some type of collateral being the same type of risk, and making a motion for this. The administration and financial advisor qualified that these investments carry no different risk than other district investments. Ms. McGlaughlin moved and Mr. Fozard seconded to affirm the administration recommendation to invest these funds as presented. There was no further discussion. With the motion above to affirm the administration recommendation to invest these funds, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
Bond Refinancing Discussion
Mr. Beckett noted that mid-August of this year they would put financing together for current debt for a savings of approximately $1.2 million and at this point realizing a 4 - 5%, closer to 5% savings. He recommended a negotiated sale. The market and timing is the driver and it is difficult to set a sale date. There are two components - escrow and the bonds themselves that would get us into the market sooner. Mr. Brown noted he would continue to work with Mr. Beckett to move forward. Mr. Fozard moved and Dr. Pawelczyk seconded to endorse administration and NW to continue working toward a refunding of bonds in a negotiated sale with NW and Bank of America. Board members noted: Make sure it is apparent to Board the savings over the life, knowing if it is front loaded or level and all is level, page 6 of Exhibit A shows how savings fallout for all three issues, flat until 2025, and can move savings anywhere we would want for the next three years. With the motion moved and seconded above to endorse administration and NW to continue working toward a refunding of bonds in a negotiated sale with NW and Bank of America, all board members present voted aye on a roll call vote. (Ms. Stahl was absent.) The motion passed unanimously.
 
Mr. Beckett spoke on the timing of the High School financing and noted a discussion that needs to happen. There is nothing right now to make the Board rush, real cash is not needed right now, and he will provide a recommendation when we see things more dramatically. Board member questioned how quickly do we need to move for interest rate turn around? Mr. Beckett explained that $30 million can be added in on a phone call, but he would want to see where bids come in on the High School project before we move on this.
 
XV. DISTRICT GOAL CATEGORY: STUDENT LEARNING
Proposed Update to Policy 105 - Curriculum
Dr. O’Donnell requested a review of this policy to bring clarity to the policy and worked with the Culture, Climate and Learning (CCL) Subcommittee for priority of curriculum development. He reviewed the Purpose, Definition, Curriculum shall…, Board shall…., Superintendent shall…, and talks about outreach at the end.
 
Board members discussed with Dr. O’Donnell the following: Under the Board Shall…. approve written curriculum, the word “understandings”, all resources coming into the classroom could be construed as curriculum, curriculum being the direction everyone follows, #2 being very vague (Monitor the district’s….), #2 under the Board monitors #3 under the Superintendent, not approving lesson plans at the Board level, new curriculum can go through the subcommittee and share updates, and updates can be a designated
timeframe.
 
Further discussion on changes to be made: The second sentence at the end, “Assessment results can also….” should be with #5 in Curriculum shall:. The third sentence at the end, “ During curriculum development…” remove “may have” and replace with shall consider, and the last sentence, “Curriculum development shall be a partnership…” could be moved to Section 1 - Purpose - at the end of, “To acknowledge Board’s responsibility…”. This was already captured in the statement immediately above.
 
It was decided to keep going forward with the draft and discussed keeping the policy tight on what is approved, taking it back to the CCL Subcommittee or the full Board, maybe back to the CCL Subcommittee first then the full Board. This policy has not been updated since 2001 and the need to prioritize and keep moving forward.

Gifted Services Update
Ms. Knouse spoke on Chapter 16 and Learning Enrichment does not satisfy Gifted Services. We have been responsive to students and high expectations. PDE has outlined a necessary corrective action with recommendations/needs. We are headed in the right direction, will need to do universal screening, and put together a universal screening team. She spoke on the universal screening process being a three tiered process and explained what took place in each - Tier I, Tier II and Tier III.
 
Board members discussed: casting the net as wide as we can, 2% nationally with a 130 IQ, could capture 10% if we tested, what is done now, a brief description of test and the OLSAT test, OLSAT will not be given to all students, going from Tier I to Tier II, compiling data in a more systematic manner, how margin of errors are dealt with in testing, an annual look is something we need to do, put on website and present at parent/teacher conferences, did not test any students last year, LE consideration is not restrictive, find kids and then what, Gifted GIEP and look where strengths are, only had two or three GIEP to look at in 2009, PDE came in 2009, do experimental program and updated policy, and now coming back and saying LE is not what it was.
 
Proposed Update to Policy 114 - Gifted Education
Ms. Knouse spoke on Chapter 16 and noted that we were approved and granted three consecutive years. It was asked if we have heard from the Secretary of Education and Dr. O’Donnell noted that we have heard general education, not special education and it is not an exception. We were given wrong information for what we are being measured against and why. We are being monitored for Chapter 16 and want to do the right thing for gifted. We do not want to fight the state. Board members provided feedback on the revised policy and Ms. Knouse noted the policy with feedback would be brought back in 30 days. We want to meet all needs on the spectrum and a separate policy would be developed for LE. Students not qualified for gifted services can receive Learning Enrichment (LE). Board members discussed: wanting to understand what we are being measured against, needing to make a definitive statement, and either opposing it or have the critique from PDE.
 
Dr. Pawelczyk moved and Mr. Hutchinson seconded to direct administration to continue down the path toward Chapter 16 compliance and comply with recommendations from PDE to the Superintendent. Board members discussed: Agree we are out of compliance, originally given an exception, Chapter 16 being the low and must comply, it is our intent to comply, concerns moving forward, to get in compliance makes sense, what we are looking at financially, one psychologist and cost moving forward, and a copy of the proposed policy with no strike-outs, just straight reading. With the motion moved and seconded above to direct administration to continue down the path toward Chapter 16 compliance and comply with recommendations from PDE to the Superintendent, seven board members voted aye, one member voted nay (Ms. Zydney) on a roll call vote. (Ms. Stahl was absent.) The motion passed 7 to 1.
 
Review of Policy 249 - Anti-Harassment and Anti-Bullying
Ms. Knouse provided Policy 249 - Anti-Harassment and Anti-Bullying. She noted the new requirement of having this policy reviewed every three-years. There were no modifications or changes needed. It would be brought back in 30-days for approval. Board members had no questions and the policy will be brought back on the July 13 board meeting agenda for approval.
 
XVI. REVIEW of JOB DESCRIPTIONS
Ms. Pierce provided organization charts for the IT Department and the Human Resources Department to show the positions that had been proposed previously and was prepared to answer any questions board members may have. There were no questions.
 
XVII. FUTURE AGENDA PLANNING
Ms. Concepcion noted the Board would have a work session June 15, at Panorama Village location. CNET would tape the work session but it will not be live. There will be a regular meeting June 22 and both the work session and the regular meeting would continue with the 90 % review. There will also be three meetings in July and Dr. Pawelczyk noted he would not be present for the June 22, July 13 and July 20 meetings. Board member asked about an update on substitutes coming back under the district moving into the school year. If board members have any questions or have an item to add, they could contact board leadership.
 
XVIII. ADJOURNMENT
Mr. Fozard moved and Ms. Zydney seconded to adjourn the meeting. All board members voted aye with a voice vote. (Ms. Stahl was absent.) The motion passed unanimously. Ms. Concepcion adjourned the meeting at 11:15 p.m.
 
Submitted by,
Mary Jenn Dorman
Board Secretary