Board Meeting Agenda/Minutes 8-24-15

Watch video of the meeting through CNET1.org
 
All attachments in pdf

Agenda  
August 24, 2015 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801


I.    CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.  COMMUNICATIONS (Press Release Preview)

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV.  ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
A. August 10, 2015 Regular Meeting Minutes (attachment IV-A)
B. Accept Subcommittee Meeting for Facilities and Grounds Notes 8-6-15 (attachment IV-B)
C. Accept Subcommittee Meeting for Facilities and Grounds Notes 8-17-15 (attachment IV-C)
D. District and Contracted Bus Drivers for the 2015-2016 school year (attachment IV-D)
E. All Regular Bus Routes and Private Bus Routes for students transported by SCASD and Contracted Carriers
(No attachment)
F. A 9th grade tuition paying student for Delta Program for the 2015-2016 school year and a 10th grade tuition paying student for High School for the 2015-2016 school year. (attachment IV-F)
G. Human Resources Recommendations (attachment IV-G)

V.   ACTION ITEMS
A. A motion to approve the proposed Development Contract as presented. (attachment V-A)
B. A motion to approve the recommendation for two SCASD high school students to attend programs at CPI that are not offered by our CTC Program for the 2015-2016 school year as presented. (attachment V-B).

VI.  INFORMATION / DISCUSSION ITEMS
A. District Goal Category: Student Learning
         Superintendent’s Planning Update regarding Advanced Learners (attachment VI-A1)
         Learning Enrichment Update (attachment VI-A2)
         High School Interim Leadership Planning (attachment VI-A3)
B. District Goal Category: Facilities & Grounds
         Discussion regarding planning for downtown campus from Facilities and Grounds Subcommittee (attachment VI-B)
C. Draft for New District Policy 915.0 - Booster Clubs (attachment VI-C)

VII. FUTURE AGENDA PLANNING
August 31, 2015 - Special Meeting
**Action Items
**Information/Discussion
District Goal Category: Facilities & Grounds
         Review High School Construction Documents for Approval
         Crabtree Final Estimate Discussion
         Review State High Project Calendar

September 16, 2015 - Regular Meeting (Wednesday)
**Action Items
NHS Human Services
**Information/Discussion

September 28, 2015 - Regular Meeting
**Action Items
Bid Award for Drainage Swale Stabilization
**Information/Discussion
District Goal Category: Facilities & Grounds
         Massaro final estimate discussion - Final documents from CRA with any Massaro changes

October 5, 2015 - Special Meeting
**Action Items
Approve Construction Documents
Approve PlanCon F for Main package and G for SP15
**Information/Discussion

October 12, 2015 - Regular Meeting
**Action Items
**Information/Discussion
District Goal Category: Student Learning
         Student Achievement Update

October 26, 2015 - Regular Meeting
**Action Items
**Information/Discussion
District Goal Category: Student Learning
         Strategic Planning Update

VIII. ADJOURNMENT
 
==
MINUTES
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Ms. Concepcion called the regular meeting of the State College Area School District Board of Directors to order at 7:05 p.m. She welcomed all those attending and those viewing from home. She announced the Board held an executive session on August 10, 2015 on negotiations and personnel. With the agenda before them, she asked board members if there were any changes, there were no changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
 
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous,
Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent : Ann McGlaughlin
Board Secretary: Mary Jenn Dorman
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Linda Andrews, Sara Brennen, Randy Brown, Jeanne Knouse, Amy Lawrence, Peg
Pennepacker, Linda Pierce, Ed Poprik, Chris Rosenblum, Eugene Ruocchio
Guests: Gretchen Brandt, Michael Garrett, Frank Ready
 
II. COMMUNICATIONS

Dr. O’Donnell noted that Tuesday (tomorrow) morning would be the kickoff to opening school for the 2015-2016 year. The Opening Ceremony would be held at Mount Nittany Elementary School, All Purpose Room. The event has been shifted there due to the lack of parking at the high school campus.
 
The first day of school is next Tuesday, September 1 and noted that the Registration Office is in the Fairmount Avenue building if anyone watching still needs to register their children.
 
III. PUBLIC COMMENT

Ms. Concepcion asked if any audience member wanted to address the Board and noted each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. The following audience member addressed the Board:
Kate Hynes spoke to the Board regarding the Learning Enrichment item on the agenda. She noted the Beliefs and Statements are pretty much the same as we currently have. She is hoping for a more detailed plan, especially since PDE found several problems. At least 85% to 87% of our students would benefit from a better program. The problems have nothing to do with people in buildings, it is more that structures are not in place for these kids. She referred to what her student is doing and feels the best practice is program planning. She encouraged to bring in experts, have clear process discussions with parents, and again stressed the need for a detailed plan.
 
IV. ROUTINE APPROVALS

A motion to approve the listing of Routine Approvals as presented.
  • August 10, 2015 Regular Meeting Minutes
  • Accept Subcommittee Meeting for Facilities and Grounds Notes 8-6-15
  • Accept Subcommittee Meeting for Facilities and Grounds Notes 8-17-15
  • District and Contracted Bus Drivers for the 2015-2016 school year
  • All Regular Bus Routes and Private Bus Routes for students transported by SCASD and Contracted Carriers
  • A 9th-grade tuition paying student for Delta Program for the 2015-2016 school year and a 10th grade tuition
  • paying student for High School for the 2015-2016 school year.
  • Human Resources Recommendations (refer to attachment IV-G)
 
Dr. Pawelczyk moved and Mr. Fozard seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.
 
V. PROPOSED DEVELOPMENT CONTRACT

A motion to approve the proposed Development Contract as presented. Dr. Pawelczyk moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.
 
VI. STUDENTS’ REQUEST to ATTEND CPI PROGRAMS for 20152016 SCHOOL YEAR
 
A motion to approve the recommendation for two SCASD high school students to attend programs at CPI that are not offered by our CTC Program for the 2015-2016 school year as presented. Dr. Pawelczyk moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.
 
Dr O’Donnell noted school will starting next Tuesday and hires would be recommend to fill positions for the start of school. Some of those recommendations may not come to the Board until the next meeting agenda.
 
VII. DISTRICT GOAL CATEGORY: STUDENT LEARNING
 
Superintendent’s Planning Update regarding Advanced Learners
Dr. O’Donnell noted he requested Jessica Hochberg to come here and look under the hood, so to speak, so we could get a little better. PDE approved our Gifted/Learning Enrichment prior and then changed their opinion on that. Data gathering on all kids is systemic and changes to Gifted Education (GE) Services will be based on the data gathering and the two-prong requirement of the state. Students qualify for GE, our Learning Enrichment (LE) teachers are gifted teachers.
 
The first update by Dr. O’Donnell relates to core curriculum of Language Arts. Students spend most of their time in the cores. We need quality teachers with a quality plan. Math has different grouping practices and we would like to iron that out. We would like to utilize staff to be responsive to students, especially grades K8.
 
There are 3.5 Learning Enrichment (LE) teachers in elementary and coordinating around experience learners and core teachers are part of the process and conversations. He spoke on the Four Pillars coming out of the Strategic Plan process. We will review the UVA Report and the #1 priority is related to the core curriculum and planning of that. The plan needs to be owned by teachers, we want to look at the experts, learn from them, and provide professional development. The core touches all students. Board members discussed: LE revisions to be late winter/early spring, a lot needs to happen between this fall to accomplish between now and then, the universal screening, the eligibility for gifted and eligibility for learning enrichment, pros and cons to accelerating students, the possibility of using the same criteria, the tools that are appropriate, the increased capacity to do evaluations, benchmarking with other district and how schools would be selected, and how to go about for getting good results for this. A clarification was provided for the memos the first one relates to all facets and talking about the overall curriculum and the whole experience for kids. Jeanne Knouse’s memo is just discussing Learning Enrichment (LE) and the fact that LE is not always gifted, but gifted is LE.

Learning Enrichment Update
Ms. Knouse provided an overview of Learning Enrichment (LE). She reviewed the 2014-15 LE Priorities, LE Belief Statement, LE Purpose Statement, and LE Purpose Statement. She provided the 2015-16 LE Priorities and discussed the timeline, including the 2016-17 LE Priorities. She noted it was undecided if the screening would be done by building or by grade. They hope to develop the LE plan by using data, seeing what it would look like, and create a policy. Board members discussed: Field trips and this year doing business as usual, LE teachers not doing separate lessons, how the belief statements are different than the previous ones, we are still as a district offering LE to a student that does not meet gifted, we have a great program and want to make it better, gifted being a requirement, and LE making the learning experience better. Dr. O’Donnell added that we do not want to stop advanced experiences, and would like teachers working together with students and students’ parents.
 
Board further discussed: those students that are middle of the pack but have a “gifted” IQ, the universal screening and tiers, being impressed with what is on the parent portal, data being looked at up to eighth grade, LE being more integrated in the classroom, working with kids and increasing experiences, not knowing the scope of this year, the role for instructional coaches as well, there are 3.5 LE teachers for elementary, the Delta Program and being a community to help all learners, everyone working together, and having to do PDE but not needing UVA input, appreciates that extra look.
 
High School Interim Leadership Planning
Dr. O’Donnell noted that they would like to institute and interim Dean of Students in the South building for the 2015-2016 year. This request is independent to the current high school interim administrative plan that has already been communicated. With the high school construction project, and bell schedule transition, this second Dean would enable the utilization of a grade level principal for higher level managing of the construction project phasing and communications work with Mr. Hardy. The main responsibilities of the Dean of Students would include student safety and conduct. If approved, administration would reflect on the year and consider staffing needs for the 2016-2017 school year.
 
Dr. Pawelczyk moved to endorse the administration to go forward to secure a Dean of Students for High School South building for the 2015-2016 school year and Mr. Leous seconded the motion. There was no discussion. All board members present voted aye with a voice vote. (Ms. McGlaughlin was absent.) The motion passed unanimously.
 
VIII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
 
Discussion regarding planning for downtown campus from Facilities and Grounds Subcommittee
 Dr. O’Donnell noted that support facilities for students do not exist. We now know where the high school is, on Westerly Parkway. We do have Capital planning to use for this venue and if we do not do anything, there will be safety issues. Memorial Field needs restrooms and he asked board members for support to move forward with this process. He reviewed the points as parameters for planning. Mr. Poprik, the CAC for Facilities and the Subcommittee for Facilities and Grounds would be a good first step for looking at the needs and what makes sense. Board members discussed: the plans from April 2011 and the designs, not everything was ground level, there are many different options, plans were drawn up and do not want to ignore them, and plans were to be done with phasing. Memorial Field is not nearly complete, there are so many different ideas, need to refresh with the community, and this is the most deficient facility. West side bleachers went to contract phase and we have not paid for construction documents for any other phase. There is a problem going below ground level at this site, and the home people have the bad seats. We will be having a joint meeting with CAC for Facilities and subcommittee for Facilities and Grounds at 4:00 p.m., September 10. A request was made for a preferred time of 5:00 or 5:30 p.m. Need to look at the campus as land, not buildings, do not want to use more resources than we need, and have new elementary schools as part of our plan but there is no plan right now. The DWFMP will be discussed next year, the 2011 plan will not work, the Borough and downtown renovations, and this could be a good time for dialogue with the Borough. Determine retaining the entire campus or the possibility that it could be more valuable to someone else. If we cannot have a good experience for students, then why have it? Fine with the concepts but not looking for a resolution and supports a downtown campus. Board members further discussed the need or not need for a resolution noting: a resolution can help other people know what is said, allows format of history and context, creates some constitutional and clarity of direction to name a few. A resolution will be brought back to the Board with consideration of wording that was mentioned.
 
IX. DRAFT NEW POLICY 915.0 BOOSTER CLUBS

Dr. O’Donnell noted that Mr. Hardy and Ms. Pennepacker were present for this item. They had looked this over, spoke on Act 82 and what is required, including booster clubs supporting athletics. Discussion occurred: Great ideas in policy, needs to be more succinct, six pages of guidelines, Parts 1-4 really being the Policy, talked about other group such as PTO, there are things about the detail that is appreciated, there needs to be clarity, and be uniform so all knows expectations. Coaches being allowed to have camps under the District or funnels through the booster club, money should not go into their own pocket, and Dr. Etter responded that open gym or camps under booster heading where compensation flows to the coach is very limited. All athletic boosters go through Ms. Pennepacker and club boosters (nonathletic) are through Ms. Pechtold, High School building principal. The general expectations and supports are governed by Title IX, did not see anything on team as a whole or one specific player, it is on the district website and is also a work in motion right now. This has not been sent to booster clubs. It is a good idea to do this policy, need to tease out policy, then do the guidelines, and bring back again as an information/discussion item.
 
X . FUTURE AGENDA PLANNING

Ms. Concepcion noted that the first meeting in September would be on the 16th (Wednesday) and reviewed items under the upcoming meeting agendas. High School information will be mostly in October and looking at November 9, we will relocate to Panorama Village building for Board meetings. Board members asked about the downtown campus report and it was noted the results would be reviewed September 16 meeting.
 
XI. ADJOURNMENT

Ms. Stahl moved and Ms. Fishbaine seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. McGlaughlin was absent.) Ms. Concepcion adjourned the meeting at 9:38 p.m. to an executive session.
 
Submitted by,
 
Mary Jenn Dorman
Board Secretary