Board Special Meeting Agenda/Minutes 10-5-15

Watch video of the meeting through CNET1.org
 
All attachments in pdf
 
Agenda  
October 5, 2015 Special Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801


I.     CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.   COMMUNICATIONS (Press Release Preview)

III.  PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV.   ROUTINE APPROVALS
A. Human Resources Recommendations (attachment IV-A)

V.    ACTION ITEMS
A. A motion to grant permission to bid the High School Project as presented. (attachment V-A)
B. A motion to approve PlanCon G for the Spring 2015 Project for the High School site. (attachment V-B)
C. A motion to approve PlanCon F for the Main Bid of the High School Construction Project. (attachment V-C)

VI.  FUTURE AGENDA PLANNING
October 12, 2015 - Regular Meeting

**Communication Items
         High School Bell Schedule
         High School Student Government
**Action Items
Bid Award for Temporary Parking at the High School
**Information/Discussion
District Goal Category: Student Learning
         Board Policy Updates: Gifted Education - 114, Booster Clubs - 915 and Child Abuse - 806
District Goal Category: Fiscal Stewardship
         2014-2015 Financial Results
Capital Financing Plan Update

October 26, 2015 - Regular Meeting
**Action Items
**Information/Discussion
District Goal Category: Student Learning
         Student Achievement Update
         Strategic Planning Update
         2015-16 District Goals
District Goal Category: Fiscal Stewardship
         2014-2015 Audited Financial Statements
         Capital Financing Plan Update

November 9, 2015 - Regular Meeting
Location: Panorama Village
**Action Items
**Information/Discussion
District Goal Category: Facilities & Grounds
         Present State High Project Bid Results
District Goal Category: Fiscal Stewardship
         2016-17 Budget Development

November 16, 2015 - Special Meeting (tentative)
Location: Panorama Village
**Action Items
**Information/Discussion
District Goal Category: Facilities & Grounds

November 23, 2015 - Regular Meeting
**Action Items
Award State High Construction Project Bids
**Information/Discussion

VII.  ADJOURNMENT
==
MINUTES
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Ms. Concepcion called the Special Board Meeting of the State College Area School District Board of Directors to order at 6:59 p.m. She welcomed all those attending and those viewing from home. She announced the Board held an executive session September 28, 2015 on negotiations. With the agenda before them, she asked board members if there were any changes, there were no changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
 
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent :
Board Secretary: Mary Jenn Dorman
Student Representative:
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Randy Brown, Michael Hardy, Ed Poprik, Chris Rosenblum
Guests: Gretchen Brandt, Dan Duffy, Michael Garrett, Tim Jones, Dan Keifer, Kevin Nestor, Frank Ready, Jeff Straub

II. COMMUNICATIONS

Dr. O’Donnell explained that today was the first day of the new traffic pattern at the South building, Mr. Hardy was there and reported that all went fairly well. We will have to make a few adjustments, but the signage is friendly and very large.
 
III. PUBLIC COMMENT

There was no public comment.
 
IV. ROUTINE APPROVALS

A motion to approve the listing of Human Resources Recommendations as presented. Dr. Pawelczyk moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
V. PERMISSION to BID HIGH SCHOOL PROJECT

A motion to grant permission to bid the High School Project as presented. Dr. Pawelczyk moved and Ms. Fishbaine seconded to approve the motion. Mr. Poprik noted that the entire team worked together last week and speaking for the team, the bid documents are ready. A pre-bid is scheduled for Thursday. Drawings were sent to Mr. Jones house last Saturday, worked until Wednesday then collaborated by phone, and met on Thursday to review page-by-page.
 
Board members commented: The level of detail in the drawings is very amazing, many items were addressed and altered, all members thanked all for the hard work and detail, looking forward to bid opening, all they did is appreciated, and reviewed the seven basic prime bid packages. One board member had a number of questions regarding differences on PlanCon F from PlanCon A but decided to hold PlanCon detail questions for now, still concerned about the project.

With the motion to grant permission to bid the High School Project as presented moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
VI. APPROVAL of PLANCON G SP2015 PROJECT for HIGH SCHOOL

A motion to approve PlanCon G for the Spring 2015 Project for the High School site as presented. Dr. Pawelczyk moved and Mr. Fozard seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
VII. APPROVAL of PLANCON F THE MAIN BID for HS CONSTRUCTION PROJECT

A motion to approve PlanCon F for the Main Bid of the High School Construction Project as presented. Mr. Fozard moved and Ms. Stahl seconded to approve the motion. Board member asked about page 12 on PlanCon F. Has looked at PlanCon A also and the program space is now somewhat less. The gross space is more and would like that explained. Mr. Straub explained that PlanCon A had more classroom space and in PlanCon F, they were now able to breakout storage rooms and other spaces that do not exist for PDE. The forms are a means to determine reimbursement for the project. The square footage may look like it went down. In PlanCon A, no basement or crawl spaces were counted and now PDE asked for them to be included. PDE sees things differently, and once reviewed with PDE, there will be markups on documents and then, PlanCon F will come back to the Board for approval.
 
With the motion above to approve PlanCon F for the Main Bid of the High School Construction Project as presented moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
VIII. FUTURE AGENDA PLANNING

Ms. Concepcion reviewed the items on future agendas and noted if anyone had any additions, and/or questions, they could contact board leadership.
 
Dr. O’Donnell took a moment to thank Mr. Poprik for his leadership, guidance, and manner in getting us to this point. There were some rough spots through the process and Mr. Poprik and the team have handled things in a very respectful and professional way to get us to bidding this project. Board members were in agreement and also thanked Mr. Poprik.
 
IX. ADJOURNMENT

Ms. Stahl moved and Mr. Fozard seconded to adjourn the meeting. All board members present voted aye with a voice vote. The motion passed unanimously. Ms. Concepcion adjourned the meeting at 7:17 p.m. to an executive session.
 
Submitted by,
Mary Jenn Dorman
Board Secretary