Board Meeting Agenda/Minutes 10-12-15

Watch video of the meeting through CNET1.org
 
all attachments in pdf
 
October 12, 2015 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I.     CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.   COMMUNICATIONS (Press Release Preview)
         High School Bell Schedule (attachment)
         High School Student Government

III.  PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV.   ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as prseented.
A. Out-of-State / Overnight Student Travel (attachment IV-A)
B. Accept September 21, 2015 Culture, Climate and Learning Subcommittee Meeting Notes (attachment IV-B)
C. September 28, 2015 Regular Meeting Minutes (attachment IV-C)
D. October 5, 2015 Special Meeting Minutes (attachment IV-D)
E. District Bills for September 2015 (attachment IV-E)
F. Additional Fall Booster Organizations (attachment IV-F)
G. Human Resources Recommendations (attachment IV-G)

V.     ACTION ITEMS
A. A motion to approve the bid award for the Temporary Parking Construction at the High School to low
bidder, Glenn O. Hawbaker, Inc., in the amount of $98,480.00 as presented. (attachment V-A)
B. A motion to approve the SCAEA Collective Bargaining Unit Contract for 2015-2016 through 2019-2020
as presented.  (attachment V-B)

VI.   INFORMATION/DISCUSSION
A. Board Policy Updates:
         Policy 114 - Gifted Education (attachment VI-A1)
         Policy 915 - Booster Organizations and/or Clubs (attachment VI-A2)
B. District Goal Category: Fiscal Stewardship
         2014-2015 Financial Results (attachment VI-B1)
         Capital Financial Capacity Update (attachment VI-B2) (NW Document)

VII.  FUTURE AGENDA PLANNING
October 26, 2015 - Regular Meeting

**Action Items
Treasurers Financial Report August 2015 (Routine Approvals)
**Information/Discussion
Policy 805 - Child Abuse
District Goal Category: Student Learning
Student Achievement Update
Strategic Planning Update
2015-16 District Goals
District Goal Category: Fiscal Stewardship
2014-2015 Audited Financial Statements
Capital Financing Plan Update

November 9, 2015 - Regular Meeting
Location: Panorama Village
**Action Items
**Information/Discussion
District Goal Category: Facilities & Grounds
Present State High Project Bid Results
District Goal Category: Fiscal Stewardship
2016-17 Budget Development

November 16, 2015 - Special Meeting (tentative)

Location: Panorama Village
**Action Items
**Information/Discussion
District Goal Category: Facilities & Grounds

November 23, 2015 - Regular Meeting
**Action Items
Award State High Construction Project Bids
**Information/Discussion

December 7, 2015 - Reorganization Meeting
**Action Items
Elect Temporary President
Elect Board President
Elect Board Vice-President
Board Member Annual Appointments
2016 Board Meeting Dates

December 7, 2015 - Regular Meeting Immediately Following the Reorganization Meeting

**Action Items
**Information/Discussion

December 21, 2015 Regular Meeting
**Action Items
**Information/Discussion

VIII. ADJOURNMENT
 
==
MINUTES

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Ms. Concepcion called the Regular Board Meeting of the State College Area School District Board of Directors to order at 7:04 p.m. She welcomed all those attending and those viewing from home. She announced the Board held an executive session October 5, 2015 on negotiations. With the agenda before them, she asked board members if there were any changes. Dr. Pawelczyk requested to all an item at the end of information/discussion to provide an oral report on the Facilities and Grounds Subcommittee meeting that
occurred prior to this meeting. There were no other changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.

Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Student Representative: Gillian Warner
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Linda Andrews, Randy Brown, Eric Davey, Linda Eggebeen, Michael Hardy, Meredith Henderson, Curtis Johnson, Jeanne Knouse, Amy Lawrence, Jacque Martin, Tod McPherson, Andy Merritt, Kathy Pechtold, Peg Pennepacker, Ed Poprik, Chris Rosenblum, Donna Watson
Guests: Abbas Badani, Arshia Badani, Yasmin Badani, Tom Beckett, Ben Brauser, Jennifer Brauser, Dan Duffy, Ben Krantweiss, Deb Norloff, Eric Norloff, Frank Ready
 
II. COMMUNICATIONS

Ms. Concepcion noted that the Board would be voting on the Education Association’s contract under Action Items tonight on the agenda. She thanked all that participated in the months of collective conversations during this process with the outcome being this agreement.
 
High School Bell Schedule
Mr. Johnson and Ms. Pechtold introduced Ms. Henderson 9th grade English teacher, and Arshia Badani and Gillian Warner 11th
grade student government representatives. Mr. Johnson noted that the bell schedule change has gotten off to a great start. Both teachers and students have embraced it. He reviewed four key changes: Lunch for all students, Choice of/access to classes and academic programs, Teacher collaboration in content area, and Enrichment/remediation for all students. Every student could take eight classes plus have lunch, which provides 32 credits instead of 28 credits/year.
 
Ms. Pechtold spoke on the Professional Learning Community (PLC) and 80% of the teachers have this scheduled. The PLC focuses on:
● What do we want students to learn?
● How will we know when students have learned it?
● What will we do with students that already know it?
● What will we do with students who do not know it yet?
 
They focus on enrichment and remediation.

She spoke on campus safety, fewer transitions with the bell schedule, the new pedestrian sign, and additional security personnel. Next steps will address student stress, attendance and class cuts, and professional development for teachers, including teaching in a block schedule, collaboration, and teaching students who miss instructional time due to illness and/or sports.
 
Ms. Henderson, 9th Grade English teacher, spoke on never learning or teaching in a block schedule prior to this.
She really expressed that she thinks it is fantastic, the material that can be covered in 90minutes, can focus more on depth, but it also presents challenges. She feels the faculty has been positive and are recreating the way they have done things for many years.
 
The student council representatives spoke on: Overall, everyone is adjusting well; it is nice not having to cross the street so many times; it is hard to miss class now one block is two classes; it can be hard to catch up, but students are also enjoying the study halls. The stress level over homework is better with the block schedule since you have two days to do assignments, work seems more balanced, tests are spread over two days and not all in one day, easier to focus in class and observe more but it can also be difficult for some to stay focused for 90 minutes.
 
Teachers do give little water breaks or let students get up and move around. The first general assembly will be October 21 and Ms. Warner will bring back more feedback. Board members discussed: the overwhelmingly positive response from teachers and students, good communication, the Mid-Penn conference and missing school, the increased credits of 28 to 32, lunch from 47 minutes now being 30 minutes, working on solutions for science and labs, the Learning Community time, seems like all are off to a good start, the academic performance, thanked all for taking the challenge and making it work, the efforts they are putting in, and the PLC potential and benefit. Great student input also.
 
High School Student Government
The Student Government Advisor is Mr. Andy Merritt. Gillian Warner noted that with the beginning of the school year all are adjusting to change. The Leadership Council held a meeting last Thursday for the 30 to 35 students that run general assembly. They will get feedback on the bell scheduling and will use the general assembly to have student’s voice heard. They are very excited about this and looking forward to getting opinions from many. They held an activity fair in the North and South gyms for students to see what State High offers. There is a great group of kids that are wanting to make positive changes.
 
Dr. O’Donnell offered congratulations to three State High seniors for recently earning rare perfect standardized test scores: Sojung Kim earned a perfect score of 240 on her PSAT test — the equivalent of a 2,400 on the SAT. To put that in perspective, only about 100 students out of the 3.5 million annual PSAT test takers achieve a perfect score.
 
The PSAT, short for the Preliminary SAT/National Merit Scholarship Qualifying Test, consists of three sections — math, critical reading and writing skills: Cuyler Luck and Gopal Jayakar both earned the highest possible ACT composite score of 36. The ACT consists of tests in English, math, reading and science. Each test is scored on a scale of 1 to 36, and a student’s composite score is the average of the four.
 
On average, fewer than one-tenth of 1 percent of students who take the ACT notch the highest score. Among the 1.92 million test takers in the class of 2015, for example, only 1,598 achieved perfection.
 
More congratulations go to State High senior Mahima Kumara, who won the Williamsport Symphony Orchestra’s Young Artist Competition on Oct. 3. She will be a soloist on the piano at the orchestra’s Dec. 15 concert at the Community Arts Center in Williamsport.
 
III. PUBLIC COMMENT
 
There was no public comment.
 
IV. ROUTINE APPROVALS
A motion to approve the listing of Routine Approvals as presented.
Out-of-State / Overnight Student Travel
Accept September 21, 2015 Culture, Climate and Learning Subcommittee Meeting Notes
September 28, 2015 Regular Meeting Minutes
October 5, 2015 Special Meeting Minutes
 
District Bills for September 2015:
                                   2015-16                 Total
General Fund             $7,638,916.41       $7,638,916.41
(checks 1019142 to 1019660, V103195 to 103224)
 
Food Service Fund     215,831.69             215,831.69
(checks 62031 to 62136)

Athletics Fund            77,497.16               77,497.16
(checks 49018 to 49157)

Activities Fund           15,513.26               15,513.26
(checks 91098 to 91131)

Purchasing Cards        60,290.38               60,290.38

(month of September 2015 Checks 202, 436, 7293, 825)

Total All Funds        $8,008,048.90          $8,008,048.90
 
Additional Fall Booster Organizations:
  • State College Area High School Football Booster Club
  • State College Area High School Girl’s Soccer Booster Club
  • State College Area High School Girl’s Volleyball Booster Club
Human Resources Recommendations (refer to attachment IV-G)
 
Ms. Stahl moved and Dr. Pawelczyk seconded to approve the Routine Approvals as presented. Board members noted that it was now October and we were doing Fall Booster Club approval. In the future, we need to be a little more ahead on getting these in. It was noted that these were not new, but additions to what had been approved at a prior meeting. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.

V. BID AWARD for TEMPORARY PARKING at the HIGH SCHOOL

A motion to approve the bid award for the Temporary Parking Construction at the High School to low bidder, Glenn O. Hawbaker, Inc., in the amount of $98,480.00 as presented. Ms. Stahl moved and Mr. Fozard seconded to approve the motion. Board members discussed the bid award cost falling within the projected range and the number of parking spaces shown on the diagrams. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
VI. APPROVE SCAEA COLLECTIVE BARGAINING UNIT CONTRACT
 
A motion to approve the SCAEA Collective Bargaining Unit Contract for 2015-2016 through 2019-2020 as presented. Mr. Fozard moved and Ms. Stahl seconded to to approve the motion.
 
Board members discussed: The many teachers and representatives here, wonderful getting to know teachers through the process, hearing about learning, education and what it is like being a teacher. Mr. Leous thanked fellow board members Laurel Zydney, Scott Fozard, Mr. Brown, Ms. Pierce administration, and Dr. Etter for all his sound advice along with Mr. Colangelo for his collaborative style. He also thanked the Leadership of SCAEA Association and looks forward to continuing a good relationship. Mr. Fozard acknowledged Mr. Brown and Ms. Pierce for their data calculations, gathering what was needed and then regathering.
 
Mr. Ruocchio, SCAEA President, echoed all that was said, through this process got to see inner workings of the entire district, and having a chance to keep this kind of discussion going. He offered thanks to all.

With the motion to approve the SCAEA Collective Bargaining Unit Contract for 2015-2016 through 2019-2020 as presented, moved and seconded above, and with all board members present, eight board members voted aye, one nay (Dr. Pawelczyk) on a roll call vote. The motion passed 8 to 1.
 
VII. BOARD POLICY UPDATES
 
Policy 114 Gifted Education
Ms. Knouse noted the Board had seen the policy before and it has gone back through the Culture, Climate and Learning (CCL) Subcommittee again. This reflects Chapter 16, Policy for Gifted Education only, not Learning Enrichment. They will be working on a Learning Enrichment Policy and will bring it forward when it is complete. This is a second reading and can be brought back for action at the next meeting.
 
Board members discussed: should not do this until we have a Learning Enrichment Policy, not having Learning Enrichment in a policy at this time, Learning Enrichment is part of regular education, Gifted Education is not part of regular education, we do have a unique program that is delivered by three and a half teachers in nine buildings, we need data to see what the policy will look like, and the Gifted Education Policy has a timeline but the Learning Enrichment Policy does not. Policy 114 will be on the next agenda for action.
 
Policy 915 Booster Organizations and/or Clubs
Mr. Hardy and Ms. Pennepacker were present to review this new policy. Mr. Hardy noted that they were given direction from the first review to draft a policy separate and create guidelines. The policy was kept brief but does not lose how it serves the district. Athletics and clubs are both covered under this policy.
 
Board members discussed: appreciating all that brought this together, good to have a written policy and guidelines for all to move forward on the same page. Suggested that first line should be “The Board of School Directors...,” not State College Area School District… , and asked if booster organizations had a chance to look at this. Ms. Pennepacker responded, no. This policy will be brought back on the next meeting agenda for action.
 
Dr. Etter left the meeting at 8:07 p.m.
 
VIII. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
 
2014-2015 Financial Results
Mr. Brown noted they are ready to close the books for end of year and they are on target for the end of this month for Financial Statements. From the original to the final budget, there is $3.9 million in Revenue excess mostly due to Real Estate tax revenue and earned income that came in at a higher rate than expected. We also received PlanCon money from the state and it was catch up for the two elementary schools. On the expense side, salaries were $3.7 million lower than budgeted, the health and dental insurances were lower, that will result for an additional $6.8 million to go to Capital Reserve for a total of $12,230,000 going into Capital Reserve. He had provided a resolution that could be voted on tonight or the next meeting to increase the budget transfer item.
 
Mr. Brown then reviewed the PSERS set aside fund that was built up to help offset the PSERS cost. He explained the first year budget called for usage, none will be used nor any additions for 2014-2015, and the money could be used through 2024-2025.
 
Board members discussed: The amount more than budgeted, the amount of $680,944 staying in PSERS fund, can exceed the fund balance throughout the year, and will be right at the cap for filing the budget.
 
Dr. Pawelczyk moved and Ms. Stahl seconded to move the Resolution item to action. There was no discussion. All board members present voted aye with a voice vote. The motion passed unanimously. Dr. Pawelczyk moved and Ms. Stahl seconded to accept the Resolution as presented. There was no discussion. All board members present voted aye on a roll call vote. The motion passed unanimously.
 
Capital Financial Capacity Update
Mr. Brown noted that Mr. Beckett (NW Financial Group, Inc.) joined him at the table. Mr. Beckett reviewed that progress was being made for the High School project, getting ready for bidding, etc. We are still looking at 2016-2017 or 2017-2018 for a bond re-issuance. Mr. Brown added that we are looking at borrowing $40 million for the High School Project, broke down what has been established for high school, two elementary schools, a middle school, and downtown campus/Memorial Field. There are project costs on the North side and alternates that have not been taken into account. He reviewed the Capital Reserve Fund balance for October vs. September and different scenarios.
 
Mr. Beckett noted that most places are not as far along as our District as far as talking about Capital Replacement and/or Renewal. Other districts do not have the capacity that we have. Knowing facility needs upfront, and projected project costs and timing is helpful, but timing, construction costs, and financing cost will most likely change. Board members discussed: The $10 million cash for the high school, think realistically for the sequence of the proposal, DWFMP would be outlining this, get fiscal capacity in line with management capacity, financial capacity will not be the restriction point, management capacity will be that point, scenarios created with accelerated paying and still end up with a positive balance, still $100 million short of the legal maximum to borrow, not being pleased with budgeting practice of having surplus at end of year, and when would we be circling back to the DWFMP that was referred to? Dr. O’Donnell noted that it has not been decided but looking at mid-year once the High School project is up and running. Further discussed that some point in time, we will have a precise number for what we need, $8 million being a piece of the puzzle, and the ending fund balance when this is transferred being $31.6 million.
 
IX. SUBCOMMITTEE for FACILITIES and GROUNDS ORAL REPORT

Dr. Pawelczyk reported the Facilities and Grounds Subcommittee discussed four items: The next steps for Memorial Field, pieces of information for this building (131 W. Nittany Avenue), some moved out to Panorama Village, Panorama Village not being complete, and the concept for Memorial Field overlaps with the footprint of this building. Discussion continued regarding the recommendation from administration for Phase III at Panorama Village, and action for the disposition of this building with a Board Resolution will be on a future agenda. Just wanted all to know so they will not be a surprise. Dr. O’Donnell added that earlier this fall, he proposed this due to the student experiences here. We experienced a real low-cost renovation at Panorama Village for quality spaces. He appreciates the committee working on this and the highest priority is where kids live.
 
There is a timeline for Memorial Field Phase II, Draft RFP for Memorial Field ready to look at in November, Mr. Poprik’s recommendations, Panorama Village will be on the next agenda under Information/Discussion, and the Resolution under Information/Discussion.
 
X. FUTURE AGENDA PLANNING

Ms. Concepcion reviewed the agenda items for October 26 meeting and noted the Student Achievement
item would be done over two meetings. Board member suggested a revision to Policy 006 Meetings. The electronic world has happened and greater transparency. The policy needs to be made more modern since the last revision was in 2008. This one should be done by an Ad Hoc Committee and Ms. Concepcion would be in touch with board members interested in serving on the committee.
 
XI. ADJOURNMENT

Ms. Stahl moved and Ms. McGlaughlin seconded to adjourn the meeting. All board members present voted aye with a voice vote. The motion passed unanimously. Ms. Concepcion adjourned the meeting at 9:14 p.m.
 
Submitted by,

Mary Jenn Dorman
Board Secretary