Board Meeting Agenda/Minutes 10-26-2015

Watch video of the meeting through CNET1.org
 
all attachments in pdf
 
October 26, 2015 Regular Board Meeting
7:00 pm – Board Room
131 W. Nittany Avenue
State College, PA 16801

I.       CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.     COMMUNICATIONS (Press Release Preview)

III.    PUBLIC COMMENT
(Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)

IV.    ROUTINE APPROVALS
A. Out-of-State / Overnight Student Travel (attachment IV-A)
B. October 12, 2015 Regular Meeting Minutes (attachment IV-B)
C. October 12, 2015 Facilities and Grounds Subcommittee Meeting Notes (attachment IV-C)
D. October 19, 2015 Facilities and Grounds Subcommittee Meeting Notes (attachment IV-D)
E. Treasurer’s Financial Report August 2015 (attachment IV-E)
F. Change Order #1 for the Asbestos Removal project at the High School South in the amount of $3,338.34 to Cardinal Environmental Services, Inc. (attachment IV-F)
G. Human Resources Recommendations (attachment IV-G)

V.    ACTION ITEMS
A. A motion to approve Policy 114 - Gifted Education after a second review of revisions at the October 12, 2015 Board meeting. (attachment V-A)
B. A motion to approve Policy 915 - Booster Organizations and/or Clubs after a second review of revisions at the October 12, 2015 Board meeting. (attachment V-B)

VI.   INFORMATION/DISCUSSION

A. Board Policy Updates:
         Policy 806 - Child Protective Services (attachment VI-A)
B. District Goal Category: Facilities & Grounds
         Resolution on Disposition of 131 W. Nittany Avenue (attachment VI-B1)
         Permission to proceed with design for Panorama Building Phase III (attachment VI-B2)
         Review Draft Request for Proposal for Memorial Field Project (attachment VI-B3)
C. District Goal Category: Student Learning
         Academic Performance Update - Part 1 of 2 (attachment VI-C1)
         Strategic Planning Update - Part 1 of 2 (attachment VI-C2)
         2015-2016 District Goals (attachment VI-C3)

VII.  REPORTS
A. Superintendent’s Report
B. Board Sub Committee Reports
C. Central Intermediate Unit (CIU) Report
D. National School Boards Association (NSBA) Report
E. PA School Boards Association (PSBA) Report
F. Legislative Report
G. Centre Region Council of Governments (COG) Liaison Report
H. Citizens Advisory Committee (CAC) Liaison Reports
         Athletics
         Facilities
         Finance
         Safety
         Technology

VIII. FUTURE AGENDA PLANNING
November 9, 2015 - Regular Meeting
Location: Panorama Village
**Action Items
Approve Voice and Data Network support contract
**Information/Discussion
Policy 819 - Suicide Prevention, Memorials and English as a Second Language
District Goal Category: Student Learning
         Academic Performance Update - Part 2
District Goal Category: Fiscal Stewardship
         Development Update
         2014-15 Audited Financial Statements
         2016-17 Budget Development

November 16, 2015 - Special Meeting (tentative)
Location: Panorama Village

**Action Items
**Information/Discussion
District Goal Category: Facilities & Grounds
         Present State High Project Bid Results
         Financial Capacity Discussion considering State High project bids

November 23, 2015 - Regular Meeting
**Action Items
Award State High Construction Project Bids
Approve PlanCon G for High School Project
Approve Policy 806 - Child Protective Services
Approve Request for Proposal for Memorial Field Project
**Information/Discussion

December 7, 2015 - Reorganization Meeting
**Action Items
Elect Temporary President
Elect Board President
Elect Board Vice-President
Board Member Annual Appointments
2016 Board Meeting Dates

December 7, 2015 - Regular Meeting Immediately Following the Reorganization Meeting
**Action Items
**Information/Discussion
District Goal Category: Student Learning
         New Course Proposals

December 21, 2015 Regular Meeting
**Action Items
Approval of New Course Proposals
Approve Preliminary Budget for 2016-17
**Information/Discussion

IX.  ADJOURNMENT
 
==
MINUTES
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the Regular Board Meeting of the State College Area School District Board of Directors to order at 7:03 p.m. She welcomed all those attending and those viewing from home. She announced the Board held an executive session October 12, 2015 on negotiations. With the agenda before them, she asked board members if there were any changes; there were no changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present:
Amber Concepcion, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Dorothea Stahl, Laurel Zydney
Board members absent: Penni Fishbaine, Jim Pawelczyk
Board Secretary: Mary Jenn Dorman
Student Representatives: Erik Isola, Gillian Warner
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Randy Brown, Liz Cullin, Jacque Martin, Peg Pennepacker, Jason Perrin, Ed Poprik, Chris Rosenblum, Eugene Ruocchio, Nicole Steele
Guests: Amy Bader, Gretchen Brandt, Dan Duffy, Ed Fuller, Frank Ready
 
II. COMMUNICATIONS
Ms. Concepcion introduced Erik Isola, the Student Government Representative that will be at the Board table for the second marking period. She welcomed him and thanked Gillian Warner for her attendance during the first marking period. Ms. Concepcion thanked both students for their commitment to this position.
 
This will be the last night the Board meets in this room at 131W. Nittany Ave. The first meeting in November, November 9, 2015, and all future meetings, will be held in Meeting Room A, Panorama Village building, 240 Villa Crest Dr., State College.
 
Ms. Stahl shared comments that were made to her during a conference regarding the Bellefonte vs. Penns Valley football game. She was told that State High football players showed up at the game and sat mid­field. The young men attending were very well behaved and acted as real gentlemen. She wanted to share this in public and noted that parents and coaches have set a positive example and Dr. O’Donnell thanked Ms. Stahl for sharing this.
 
Dr. O’Donnell offered congratulations to Eve Evans, 5th grade teacher at Radio Park School, for being awarded the 2015 Gilder Lehrman Pennsylvania History Teacher of the Year Award, and Amy Anderson, art teacher at Mount Nittany Middle School, received the Outstanding Art Teacher of the Year Award. He thanked them for their commitment and service to our District.
 
Mr. Brown spoke on the interface of the State Budget with the District and noted that we are operating without 18% of state and federal funds and have 82% local funding. No interim borrowing is expected to be done, we received gaming funds but no other federal funds, the District is paying 82% of the tuition bill to Charter Schools, and we are financially secure. This is becoming a legal challenge to many other districts. Board member questioned money coming in for student meals, special education students, etc., and Mr. Brown responded we have not received anything in those areas.
 
III. PUBLIC COMMENT
There was no public comment.
 
IV. ROUTINE APPROVALS
  • ­­Out­-of­-State / Overnight Student Travel
  • ­­October 12, 2015 Regular Meeting Minutes
  • ­­October 12, 2015 Facilities and Grounds Subcommittee Meeting Notes
  • ­­October 19, 2015 Facilities and Grounds Subcommittee Meeting Notes
  • ­­Treasurer’s Financial Report August 2015
  • Change Order #1 for the Asbestos Removal project at the High School South in the amount of
  • $3,338.34 to Cardinal Environmental Services, Inc.
  • ­­Human Resources Recommendations (refer to attachment IV-­G)
Mr. Fozard moved and Mr. Leous seconded to approve the Routine Approvals as presented. There was no discussion. All board members present voted aye on a roll call vote. (Ms. Fishbaine and Dr. Pawelczyk were absent.) The motion passed unanimously.
 
V. APPROVAL of POLICY 114 ­ GIFTED EDUCATION
A motion to approve Policy 114 ­ Gifted Education after a second review of revisions at the October 12, 2015 Board meeting. Ms. Stahl moved and Mr. Fozard seconded to approve the motion. There was no discussion. With seven board members present, six board members voted aye, one nay (Ms. Zydney), on a roll call vote. (Ms. Fishbaine and Dr. Pawelczyk were absent.) The motion passed 6 to 1.
 
VI. APPROVAL of POLICY 915 ­ BOOSTER ORGANIZATIONS and/or CLUBS
A motion to approve Policy 915 ­ Booster Organizations and/or Clubs after a second review of revisions at the October 12, 2015 Board meeting. Ms. Stahl moved and Mr. Leous seconded to approve the motion. There was no discussion. All board members present voted aye on a roll call vote. (Ms. Fishbaine and Dr. Pawelczyk were absent.) The motion passed unanimously.
 
VII. UPDATE for POLICY 806 ­ CHILD PROTECTIVE SERVICES
 
Policy 806 ­ Child Protective Services
Ms. Pierce noted that she had shortened the actual policy and added administrative guidelines. The district solicitor also received and reviewed the policy and this is as short as we can get it. The policy itself is state mandates and in some parts, she has taken the language and made it to fit the District. The statute, we have to do, but the language better fits the District. Board members discussed: Volunteers prior to August 25, 2015 and continuing vs. volunteers after August 25, 2015 getting clearances, if state mandates should/ should not be on the policy, changes are being made, could have to do minor amendments, policy still being a work in progress, the policy does have guidelines also for context and clarity, policy is five­ pages and with guidelines, 22­ pages.
 
The hiring guideline with pre-­employment process, offering employment, the provisional hire and length of that period, no specified time but the district is doing 30­ days right now, disclosure form being above and beyond reference checks, page 4 of responsibility to report ­ say, “according to state law”, the phone number on the bottom of page one, clearances from PDE and not DHS, being a mandated reporter only in this capacity or in any capacity in and/or out of employment role, and this having specific implications for them. Employment offered to someone that has nothing in the past, follow up after 30 days, we have enough and someone makes the decision to hire, it is the decision of the HR Director and it should be specified in the Policy, and the sign off being very important to one board member. The definitions on page 14 do not talk about children under age 14, nothing being edited out of the policy and the definitions being in full in the Reporting Guideline. Dr. Etter added that this will be looked through again and will get back to board member(s) about anything regarding children under 14 ­years of age.
 
VIII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
 
Resolution on Disposition of 131 W. Nittany Avenue
Ms. Concepcion explained that this resolution provides clarity for the community and is a guide for what the plans are for this building. This resolution would be an action item on the next agenda. Board member noted this states what we believe to be the case but what if something changes? Dr. Etter noted that the resolution could be modified and/or if there was a change in the course of action, a resolution could be adopted to state the new way to go. Board leadership will communicate with the Borough and offer the building to them. There was no further discussion. The Resolution will be an action item on the November 9, 2015 Board meeting agenda.
 
Permission to proceed with Design for Panorama Building Phase III
Mr. Poprik crafted a recommendation to continue Panorama Village building renovation to house staff currently residing in 131 W. Nittany Avenue building. All will fit in the current footprint, but will need a modest storage addition and added parking. He is working with the district architect, Mr. Hoffman, and will be coming back to board members this spring with a proposal. The renovation could be ready December 2016 or early 2017. Board member questioned the dollar amount for the architect and Mr. Poprik noted that there are no written numbers. Board members noted that moving this to action tonight could hasten the project instead of waiting to the next meeting.
 
Mr. Fozard moved and Ms. Stahl seconded to move this item to action. All board members present voted aye with a voice vote. (Ms. Fishbaine and Dr. Pawelczyk were absent.) The motion passed unanimously.
 
Mr. Fozard moved and Ms. Stahl seconded to approve proceeding with Panorama Village building Phase III design as outlined in attachment VI-­B2. There was no discussion. With the motion to approve proceeding with Panorama Village building Phase III design as outlined in attachment VI-­B2 moved and seconded, all board members present voted aye on a roll call vote. (Ms. Fishbaine and Dr. Pawelczyk were absent.) The motion passed unanimously.
 
Review Draft Request for Proposal for Memorial Field Project
Mr. Poprik noted Memorial Field has been partially completed and we need to start down the path for Phase II of the project. He provided a program scope and a projected calendar outlining they would be coming back with a document later in 2015 to start the design selection process. Board members discussed: Having this direction will help what happens to this facility (131 W. Nittany Avenue), a twelve-­month firm approval of resolution, potential disposition, what would it do to the project if someone else wants to use this facility, twelve ­months being too long, twelve ­months being enough of time, would be happy if someone would like to use the building, and they would need to work on being out of this location on our time table. Mr. Poprik noted that we control the time the building would be removed, the calendar is not as aggressive as some, start 2018 and complete 2019, and will begin working on this once the High School Project bids are awarded. The RFP will be brought back later in December or January.
 
Dr. Etter left the meeting at 8:00 p.m.
 
IX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
 
Academic Performance Update ­ Part 1 of 2
Dr. O’Donnell noted this item would have an instructional focus and is Part 1 ­ Secondary (grades 7­12) Academic Performance update. Ms. Steele, Director of Technology, has been pulled into this also working side-­by-­side with the curriculum folks. Ms. Martin opened the presentation with the District mission statement: “To prepare students for lifelong success through excellence in education,” and noted there were two questions to be asked. 1) How does our student academic performance compare to state, national and other communities? 2) How does academic performance inform district decision making pertaining to programming, curriculum and professional development? She reviewed the following information with a PowerPoint presentation:
●Algebra 1 Keystone Exam, Biology Keystone Exam, and English Keystone Exam, the proficient percentage, and the information being based on SCASD raw data files and not PDE summary reports.
●PVAAS Diagnostic Growth Report
●SAT Data and SAT Cohort Comparison Data
●ACT Data and the ACT Cohort Comparison Data
●Advanced Placement (AP) Data
●PSSA 2015 Grade 7 data for Math and ELA and the PSSA 2015 Grade 8 data for Math, ELA, Science
●The growth measurement over grades 4 ­ 8 for the past three years in PVAAS for Math and ELA
●Scholastic Reading Inventory Growth in grade 7 and 8 from Fall 2014 to Spring 2015 and spoke
on Read 180 ­ Intervention Reading Program and System 44 ­ Reading Intervention Program
●The Four Critical Questions for Learning being:
1) What do WE expect our students to learn?
2) How will WE know when they have learned it?
3) How will WE respond when they don’t learn?
4) How will WE respond when they already know it?
 
Discussion occurred: with PSSAs ­ looks at predicted and back at average, the most powerful assessment happens between a teacher and student, MAP tool shows information on growth three times/year, and how we use the data is more important. There is no PSSA testing in 9th or 10th grade, and know if PSSAs measure growth for those already proficient. Not all AP students take the AP exams, very much driven by participation, information from PSSAs does float into teacher evaluations, the principal’s role in this, and principals have to be responsive to changes for teachers. What some of the take­aways are system­-wide, nothing has been connected or linked before, teachers being trained in reader leaderships being a good learning experience for kids, proud of where we are, and as a District putting resources where needed.
 
This information has been very helpful, we need to remember what motivates kids, looking at where we are going with curriculum is also very helpful, we have so many students taking AP courses but they do not take the exam, AP courses are very broad, and we should have a conversation about them. Selective and high selective universities are not accepting the AP exams.
 
Board members took a break from 9:00 to 9:25 p.m.
 
Strategic Planning Update ­ Part 1 of 2
 Dr. Fuller from Penn State College of Education was at the table for this report and Dr. O’Donnell thanked Dr. Fuller for the communication part of our Strategic Plan with students, parents, and administrative team. The survey is aligned with the 2015 Strategic Plan, not to evaluate students, teachers and/or administrators but the goal is to show improvement overtime. We are in year two and data from the first survey was provided to principals to take back to teachers and data for students.
 
Dr. Fuller reviewed information from the surveys given to elementary and secondary students, elementary and secondary teachers, and elementary, middle school and secondary parents. Based on the responses from the baseline and second year survey, the results suggest that students, teachers and parents perceive the district in an extremely positive manner. Members of the SCASD community believe district schools are highly successful across a number of different areas. There was evidence from responses that the school personnel have been focusing on some issues highlighted in the baseline survey and adopted strategies to address the areas of concern. There are also areas that need further exploration and even though there was a small percentage, the survey suggests that students feel disengaged for the schooling process, perceive that teachers do not care very deeply about them, and don’t provide a sufficient level of encouragement and support. These students are often the ones that do not excel, they perform reasonably well in school but really might not perform to their potential, and educators do not perceive that these issues exist or are a problem the same as the students perceive them.

A second challenge would be to increase the communications and feedback between students, teachers, school leaders, and district leaders. Another challenge is to increase the degree that teachers and school leaders interact with each and every student on a daily or at least weekly basis. Strong trust and caring relationships are the foundation of an effective education system. And finally, the district needs to ensure that  each and every student receives high-­quality instruction in every classroom and the survey suggests the existence of instances that not every child has the opportunity to engage in the high-­quality instruction. Improving in this area will require a great deal of reflection by teachers and leaders.
 
This district is widely recognized as one of the exemplary districts in Pennsylvania and the United States. The use of the survey results will only help to make the district become even better.
 
Board members discussed: This being a lot of information, consider taking some points to students for small group and get to know why, principals should be the point, Student Government being a good resource for feedback, and proactively pushing out results might be helpful. Dr. Fuller will be back for our next meeting and any questions board members might have can be sent to board leadership.
 
2015­-2016 District Goals ­ Postponed to the next meeting, November 9, 2015
 
X. REPORTS
­­Board Sub Committee Reports:
Facilities and Grounds Subcommittee: Ms. McGlaughlin noted that the Board saw all the work that has come out of the subcommittee with the items on the agendas.
­­
 
Central Intermediate Unit (CIU) Report ­ Had a Board meeting last Thursday but nothing to report. National School Boards Association (NSBA) Report ­ Ms. Stahl asked if any board members has had an opportunity to speak with Glenn Thompson regarding sequestration, the money held up at the federal level. No opportunities have presented themselves to do so.
­­
 
PA School Boards Association (PSBA) Report ­ Mr. Hutchinson noted that PSBA wants to come out with a proposal to unblock the budget issue, and during the PASA/PSBA Conference, the Platform was passed.

­­Citizens Advisory Committee (CAC) Liaison Reports:
Athletics ­ Ms. Stahl reported that when they met, they discussed winter coaches and that listing was approved tonight, golf and tennis are finished, cross country is still in season, and field hockey and both boys and girls soccer team are in the District playoffs. PIAA is expanding classifications, we are committed to Mid­Penn, and this benefits us for distance. Block scheduling has prompted more discussion, but winter and spring sports may not be the same as what was experienced in the fall.
Facilities ­ Ms. Concepcion noted they had a discussion around the bidding market.
Finance ­ Ms. McGlaughlin reported that Mr. Brown presented financial and capital information.  This is a very good committee along with having diverse committee members.
Technology ­ Mr. Leous reported they would be having a meeting this Wednesday, 7:00 p.m., at Panorama Village building. At the last meeting, they discussed and explained the ability for parents and students to acquire device insurance, and Mr. Leous noted that the conduit across Westerly Parkway is complete.
 
XI. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed items on future meeting agendas and noted that the Resolution for the disposition for 131 W. Nittany Avenue would be added to November 9 meeting.
 
The District Goals postponed from tonight’s meeting would be added after the student learning section on the next agenda also. Board member asked if the 100 mile or less ruling using school buses could be revisited.
 
Since we are now in the Mid­Penn Conference it might be nice to lower the mileage to 75. Please check the cost difference and look at the student experience. Dr. O’Donnell added they will look at student participation and balancing in the athletic world. He also noted to add the Proposed Preliminary Budget for the first meeting in December.
 
Board member gave a reminder that next Tuesday, November 3, 2015 is Election Day. There are five candidates running for a Board seat and there are five open seats.
 
XII. ADJOURNMENT
Ms. McGlaughlin moved and Ms. Stahl seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. Fishbaine and Dr. Pawelczyk were absent.) Ms Concepcion adjourned the meeting at 10:30 p.m.
 
Submitted by,
Mary Jenn Dorman
Board Secretary