Board Special Meeting Agenda/Minutes 11-30-15

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Agenda 
November 30, 2015 Special Board Meeting
7:00 pm – Meeting Room A - Board Room
Panorama Village Building
240 Villa Crest Drive
State College, PA 16801


I.   CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.  COMMUNICATIONS (Press Release Preview)

III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits
for items on this agenda or related to Board business.)

IV. ACTION ITEMS
A. A motion to accept the base bids, contingent on all necessary agency approvals, in an amount not to exceed,
         · General Contractor submitted by Lobar $70,755,000.00
         · Site Contractor submitted by Glenn O. Hawbaker $9,624,000.00
         · Mechanical Contractor submitted by Farfield $13,063,000.00
         · Plumbing Contractor submitted by JR Reynolds $6,596,000.00
         · Electrical Contractor submitted by Bob Biter Electrical $13,700,000.00
         · Fire Protection Service Equipment by Allied Fire Protection $1,711,100.00

         · Food Service Equipment by TD Food Equipment $1,574,000.00.
 

IV-B Bid Alternates (attachment IV-B1 through B15) (attachment - Vegetated Roof)
B1. A motion to accept or reject the bid alternates for Roof related items (2-GC, 4, 3) , in an amount not to exceed, by
         General Contractor Lobar $312,000.00, $427,000.00, $3,806,000.00

and for Building Automation Systems (2-MC-2A, 2-MC-2B) by
         Mechanical Contractor Farfield $120,000.00, $50,000.00

and for Floor finishes (5-A, 5-B, 5-S-GC) by
         General Contractor Lobar $2,301,000.00, $3,951,000.00, $105,000.00.

B2. A motion to accept or reject the bid alternates for MVRA Concrete Slabs (8) , in an amount not to exceed, by
         General Contractor Lobar $303,000.00

and for Laminated Glass (9) by
         General Contractor Lobar $52,000.00.

B3. A motion to accept or reject the bid alternates for Stage Arbors (3-S) , in an amount not to exceed, by
         General Contractor Lobar $37,100.00.

B4. A motion to accept or reject the bid alternates for Stage Panel Lights (4-S) , in an amount not to exceed, by
         General Contractor Lobar $31,800.00
         Electrical Contractor Bob Biter Electrical $7,200.00.

B5. A motion to accept or reject the bid alternate for Solar Array on the North Building (2-N) , in an amount not to exceed, by
         Electrical Contractor Bob Biter Electrical $458,700.00.


B6. A motion to accept or reject the bid alternate for Solar Array on the South Building (5-S-EC) , in an amount not to exceed, by
         Electrical Contractor Bob Biter Electrical $458,700.00.

B7. A motion to accept or reject the bid alternate for Masonry Restoration on the North Building property (6-N-GC) , in an amount not to exceed, by
         General Contractor Lobar $192,000.00

and for Site Restoration on the North Building property (6-N-SC) by
         Site Contractor Glenn O. Hawbaker $95,000.00.

B8. A motion to accept or reject the bid alternate for North Kitchen renovations on the North Building property (5-N) , in an amount not to exceed, by
         General Contractor Lobar $294,000.00
         Mechanical Contractor Farfield $165,000.00
         Plumbing Contractor JR Reynolds $132,900.00
         Electrical Contractor Bob Biter Electrical $89,300.00
         Food Service Contractor Todd Devin Food Service $714,000.00.

B9. A motion to accept or reject the bid alternate for North Building Locker Room Renovations (4-N) , in an amount not to exceed, by
         General Contractor Lobar $207,000.00
         Mechanical Contractor Farfield $26,000.00
         Plumbing Contractor JR Reynolds $23,600.00
         Electrical Contractor Bob Biter Electrical $25,300.00.

B10. A motion to accept or reject the bid alternate for Gymnasium Air Conditioning in the North Building (1-N), in an amount not to exceed, by
         General Contractor Lobar $23,000.00
         Mechanical Contractor Farfield $109,000.00
         Plumbing Contractor JR Reynolds $1,400.00
         Electrical Contractor Bob Biter Electrical $26,000.00.

B11. A motion to accept or reject the bid alternate for Early Completion (6), in an amount not to exceed, by
         Site Contractor Glenn O Hawbaker $50,000.00
         General Contractor Lobar $625,000.00
         Mechanical Contractor Farfield deduction $9,000.00
         Plumbing Contractor JR Reynolds deduction $6,000.00
         Electrical Contractor Bob Biter Electrical deduction $50,000.00
         Fire Protection Allied Fire Protection $2,500.00
         Food Service Contractor Todd Devin Food Service deduction $1,100.00.

B12. A motion to accept the bid alternate for Unclassified Excavation (1), in an amount not to exceed, by
         General Contractor Lobar $193,000.00
         Plumbing Contractor JR Reynolds $130,000.00
and reject
         Site Contractor Glenn O Hawbaker $450,000.00
         Mechanical Contractor Farfield $18,000.00
         Electrical Contractor Bob Biter Electrical $70,000.00.

B13. A motion to accept or reject the bid alternate Vegetated Roof (7), in the amount not to exceed, by
         General Contractor Lobar $908,000.00

B14. A motion to accept or reject the bid alternate Roof Greenhouse (2-S), in the amount not to exceed,by
         General Contractor Lobar $130,000.00
         Plumbing Contractor JR Reynolds $31,900.00
         Electrical Contractor Bob Biter Electrical $15,000.00
         Fire Protection Contractor Allied Fire Protection $3,000.00.

B15. A motion to accept or reject the bid alternate Innovation Center (1-S), in the amount not to exceed, by
         Site Contractor Glenn O. Hawbaker deduction of $50,000.00
         General Contractor Lobar $1,246,000.00
         Mechanical Contractor Farfield $95,000.00
         Plumbing Contractor JR Reynolds $49,000.00
         Electrical Contractor Bob Biter Electrical $92,500.00
         Fire Protection Contractor Allied Fire Protection $9,000.00.

C. A motion to approve the submission of PlanCon Part F attachment C for the High School Project as presented. (attachment IV-C)

V.  INFORMATION/DISCUSSION
A. Review Management Discussion and Analysis for Annual Financial Statements Per Policy 622 (attachment V-A)
B. PlanCon Part G for High School Project (attachment V-B)

VI. FUTURE AGENDA PLANNING
December 7, 2015 - Reorganization Meeting
**Action Items
Elect Temporary President
Elect Board President
Elect Board Vice-President
Board Member Annual Appointments
2016 Board Meeting Dates

December 7, 2015 - Regular Meeting Immediately Following the Reorganization Meeting
**Action Items
Approve Policy 806 - Child Abuse
Per Policy 622 Approve Annual Management Discussion and Analysis Prior to Audit
PlanCon Part G for High School Project
**Information/Discussion
Permission to bid 2016 capital projects
Research Proposal
District Goal Category: Fiscal Stewardship
         Presentation of Proposed Preliminary Budget for Fiscal 2016-17
District Goal Category: Student Learning
         New Course Proposals
Proposed 2016-2017 School Year Calendar

Policy Update:
         Policy 819 - Suicide Prevention

         Policy 702 - Memorials

         Policy 138 - English as a Second Language
 

December 21, 2015 Regular Meeting
Communications
High School My Mental Health Matters Club Update
**Action Items
Approve Permission to bid 2016 capital projects
Approval of New Course Proposals
Approve Proposed Preliminary Budget for Fiscal Year 2016-17
Approve Request for Proposal (RFP) for Memorial Field Project
Approve 2014-2015 Annual Audit
**Information/Discussion

January 11, 2016 Regular Meeting (tentative)
**Action Items
Approve 2016-2017 School Year Calendar
**Information/Discussion

VII. ADJOURNMENT
 

 
MINUTES

I.         CALL TO ORDER AND PLEDGE OF ALLEGIANCE
 
Ms. Concepcion called the Regular Board Meeting of the State College Area School District Board of Directors to order at 7:01 p.m. She welcomed all those attending and those viewing from home.
 
With the agenda before them, she noted that Items A and B under Information/Discussion would be switched, and asked board members if there were any other changes; there were no other changes.
 
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
 
Board members present: Amber Concepcion, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Ann McGlaughlin, Jim Pawelczyk, Dorothea Stahl, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Student Representative:
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Randy Brown, Gary Godine, Jack Lyke, Sharon Perry, Ed Poprik, Chris Rosenblum, Chris Warren, Donna Watson
Guests: Amy Bader, John Beddia, Gretchen Brandt, Dan Duffy, Emilee Ehret, Matt Harlow, Vivian Harris, Tim Jones, Dan Keifer, Kevin Nester, Frank Ready, Jeff Straub
 
II.        COMMUNICATIONS
Amber Concepcion spoke on behalf of the Board to thank and recognize the three members that were having their last meeting tonight. All of their efforts have greatly benefited our District. She presented each member, Ann McGlaughlin, Dorothea Stahl, and Jim Pawelczyk with a small token of appreciation.
 
Dr. O’Donnell spoke on behalf of the administration, faculty, staff, students and community and thanked Ms. McGlaughlin, Ms. Stahl, and Dr. Pawelczyk for their service as board members. He noted the hours, dedication, expertise, decision making and balance they provided. During his 4.5-years, we have really made progress for staying the course and the District is in a better place financially because of the three of them. He spoke on the grand opening of the High School in approximately three years and would like them to return for the event. Ms. Stahl returned the thank you to the students, teachers, administration and Dr. O’Donnell for  being a part of her eight years of service and noted that the community was divided at the beginning of her term and now we have a community that is together and the change did help people make the embrace.
 
Her eight years seemed to go by in a flash. She shared the grade her children were in when she started and now only has one at home. Mr. Leous noted he appreciates all for their service: Ms. McGlaughlin stepped up at the most needed time, Ms. Stahl has been the voice for the students and Dr. Pawelczyk always does homework to prepare for all the processes.

Dr. O’Donnell offered congratulations to the State High football players for their 48-40 win over Erie McDowell Saturday at Clarion University in the first round of the Class AAAA state playoffs. That places them in the quarterfinals against Central Catholic at  7:00 p.m. Friday at Fox Chapel High School. Good luck to the Little Lions on Friday.
 
III.       PUBLIC COMMENT
There was no public comment.
 
IV.        ACCEPT BASE BIDS for HIGH SCHOOL PROJECT
A. A motion to accept the base bids, contingent on all necessary agency approvals, in an amount not to exceed,
        · General Contractor submitted by Lobar $70,755,000.00
        · Site Contractor submitted by Glenn O. Hawbaker $9,624,000.00
        · Mechanical Contractor submitted by Farfield $13,063,000.00
        · Plumbing Contractor submitted by JR Reynolds $6,596,000.00
        · Electrical Contractor submitted by Bob Biter Electrical $13,700,000.00
        · Fire Protection Service Equipment by Allied Fire Protection $1,711,100.00
        · Food Service Equipment by TD Food Equipment $1,574,000.00.
Ms. Stahl moved and Dr. Pawelczyk seconded to accept the motion as presented. Board member noted that a lot of time was spent thinking about this vote. The project has grown in space, has fewer classrooms, and has better CTC space. Still has concern about the core instructional space, block scheduling and finding teachers, and the fact that bids are way over budget.
 
The money will need to come out of other places. With the motion moved and seconded to accept the base bids, contingent on all necessary agency approvals and in an amount not to exceed what is stated above and with all board members present, eight board members voted aye and one nay (Ms. Zydney) on a roll call vote. The motion passed 8 to 1 to accept the base bids.
 
B. BID ALTERNATES
B1. A motion to accept or reject the bid alternates for roof-related items (2-GC, 4, 3), in an amount not to exceed, by General Contractor Lobar $312,000.00, $427,000.00, $3,806,000.00 and for Building Automation Systems (2-MC-2A, 2-MC-2B) by Mechanical Contractor Farfield $120,000.00, $50,000.00 and for Floor finishes (5-A, 5-B, 5-S-GC) by General Contractor Lobar $2,301,000.00, $3,951,000.00, $105,000.00. Dr. Pawelczyk moved and Ms. Fishbaine seconded to reject the motion as presented. There was no discussion.
 
With the motion moved and seconded to reject the bid alternates for the above roof-related items, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
B2. A motion to accept or reject the bid alternates for MVRA Concrete Slabs (8), in an amount not to exceed, by General Contractor Lobar $303,000.00 and for Laminated Glass (9) by General Contractor Lobar $52,000.00. Ms. Stahl moved and Mr. Fozard seconded to accept the motion as presented. There was no discussion. With the motion moved and seconded to accept the bid alternates for MVRA Concrete Slabs,  all board members present voted aye on a roll call vote.  The motion passed  unanimously.
 

B3. A motion to accept or reject the bid alternates for Stage Arbors (3-S), in an amount not to exceed, by  
        General Contractor Lobar $37,100.00.
Mr. Fozard moved and Dr. Pawelczyk seconded to reject the motion as presented. Board member noted there was a concern due to proprietary, higher repair costs. With the motion moved and seconded to reject the bid alternate for Stage Arbors at the South Building above, all board members present voted aye on a roll call vote. The motion passed unanimously.

B4. A motion to accept or reject the bid alternates for Stage Panel Lights (4-S), in an amount not to exceed, by
        General Contractor Lobar $31,800.00
        Electrical Contractor Bob Biter Electrical $7,200.00.
Ms. Fishbaine moved and Mr. Hutchinson seconded to accept the motion as presented. Board members discussed: Considerable adding to this part of the High School, consideration for a stage panel light for B5, a need or want, being done at a later time or needing done now, this being an opportunity for private fundraising, maybe fundraising to reimburse the district, could be done through a gift, this would be more efficient for the stage, added a total of 2,500 sq. ft., this serves so many of our kids, this being a worthwhile investment, and left this one in due to the man hours that were involved. With the motion moved and seconded above to accept bid alternates for stage panel lights, and with all board members present, eight board members voted aye and one nay (Dr. Pawelczyk) on a roll call vote. The motion passed 8 to 1.

B5. A motion to accept or reject the bid alternate for Solar Array on the North Building (2-N), in an amount not to exceed, by
        Electrical Contractor Bob Biter Electrical $458,700.00.
Ms. Stahl moved and Dr. Pawelczyk seconded to accept the motion as presented. There was no discussion. With the motion moved and seconded to accept the bid alternate for Solar Array on the North Building, all board members present voted aye on a roll call vote. The motion passed unanimously.

B6. A motion to accept or reject the bid alternate for Solar Array on the South Building (5-S-EC), in an amount not to exceed, by
        Electrical Contractor Bob Biter Electrical $458,700.00.
Ms. Fishbaine moved and Dr. Pawelczyk seconded to reject the motion as presented. There was no discussion. With the motion moved and seconded to reject the bid alternate for Solar Array on the South Building, all board members present voted aye on a roll call vote. The motion passed unanimously.

B7. A motion to accept or reject the bid alternate for Masonry Restoration on the North Building property (6-N-GC), in an amount not to exceed, by
        General Contractor Lobar $192,000.00
and for Site Restoration on the North Building property (6-N-SC) by
        Site Contractor Glenn O. Hawbaker $95,000.00.
Ms. Stahl moved and Dr. Pawelczyk seconded to accept the motion as presented. Board member noted the masonry restoration would be financed through Mr. Poprik’s maintenance budget. With the motion moved and seconded to accept the bid alternate for masonry restoration and site restoration on the North Building property above, all board members present voted aye on a roll call vote. The motion passed unanimously.

B8. A motion to accept or reject the bid alternate for North Kitchen renovations on the North Building property (5-N), in an amount not to exceed, by
        General Contractor Lobar $294,000.00
        Mechanical Contractor Farfield $165,000.00
        Plumbing Contractor JR Reynolds $132,900.00
        Electrical Contractor Bob Biter Electrical $89,300.00
        Food Service Contractor Todd Devin Food Service $714,000.00.
Dr. Pawelczyk moved and Ms. Stahl seconded to accept the motion as presented. There was no discussion. With the motion moved and seconded to accept the bid alternate kitchen renovation on the North building, all board members present voted aye on a roll call vote. The motion passed unanimously.

B9. A motion to accept or reject the bid alternate for North Building Locker Room Renovations (4-N), in an amount not to exceed, by
        General Contractor Lobar $207,000.00
        Mechanical Contractor Farfield $26,000.00
        Plumbing Contractor JR Reynolds $23,600.00 Electrical Contractor Bob Biter Electrical $25,300.00.
Ms. Stahl moved and Dr. Pawelczyk seconded to accept the motion as presented. Board members discussed: This is outdated part on the North site and public expects it fixed, recommended by delta for supervision purposes, locker rooms connected - one on each side, small gym only has one locker room, there is one across the hall and nearby, middle level is run separate from high school, look at in a year and go out to bid again, supplemental contract, last upgrade since 1989, need a reminder this is also a middle school project, son would have immediate access but daughter would not, and think about that being OK. With the motion moved and seconded above to accept the bid alternate for the North Building Locker Room Renovations and with all board members present, six board members present voted aye, and three board members voted nay (Mr. Hutchinson, Ms. McGlaughlin, and Ms. Zydney) on a roll call vote. The motion passed 6 to 3.

B10. A motion to accept or reject the bid alternate for Gymnasium Air Conditioning in the North Building (1-N), in an amount not to exceed, by
        General Contractor Lobar $23,000.00
        Mechanical Contractor Farfield $109,000.00 Plumbing Contractor JR Reynolds $1,400.00 Electrical Contractor Bob Biter Electrical $26,000.00.
Ms. Stahl moved and Dr. Pawelczyk seconded to accept the motion as presented. There was no discussion. With the motion moved and seconded to accept the bid alternate for gymnasium air conditioning in the North Building, all board members present voted aye on a roll call vote. The motion passed unanimously.

B11. A motion to accept or reject the bid alternate for Early Completion (6), in an amount not to exceed, by
        Site Contractor Glenn O. Hawbaker $50,000.00
        General Contractor Lobar $625,000.00
        Mechanical Contractor Farfield deduction $9,000.00
        Plumbing Contractor JR Reynolds deduction $6,000.00
        Electrical Contractor Bob Biter Electrical deduction $50,000.00
        Fire Protection Allied Fire Protection $2,500.00
        Food Service Contractor Todd Devin Food Service deduction $1,100.00.
Ms. Stahl moved and Dr. Pawelczyk seconded to reject the motion as presented. There was no discussion. With the motion moved and seconded to reject the bid alternate for early completion of the project, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
B12a. A motion to accept the bid alternate for Unclassified Excavation (1), in an amount not to exceed, by
        General Contractor Lobar $193,000.00
        Plumbing Contractor JR Reynolds $130,000.00
Mr. Leous moved and Dr. Pawelczyk seconded to accept bid alternate B12a as presented. There was no discussion. With the motion moved and seconded to accept bid alternate B12a for unclassified excavation of the project, all board members present voted aye on a roll call vote. The motion passed unanimously.

B12b. A motion to reject bid alternate for Unclassified Excavation (1), in an amount not to exceed, by
        Site Contractor Glenn O Hawbaker $450,000.00
        Mechanical Contractor Farfield $18,000.00
        Electrical Contractor Bob Biter Electrical $70,000.00
Dr. Pawelczyk moved and Mr. Leous seconded to reject the bid alternate B12b. There was no discussion. With the motion moved and seconded to reject the bid alternate B12b for unclassified excavation, all board members present voted aye on a roll call vote. The motion passed unanimously.

B13. A motion to accept or reject the bid alternate Vegetated Roof (7), in the amount not to exceed, by
        General Contractor Lobar $908,000.00
Mr. Fozard moved and Ms. Fishbaine seconded to reject the motion as presented. Board members discussed: Possible next steps if rejected, Mr. Poprik provided background information and noted if they accept, pay the $900,000 and they will have the roof. Could rebid, could cost less, but do not have a guarantee and a supplemental should be done in the timeline of the project. This has come up for quite a few years, believes in the value of the vegetative roof, students will not physically be able to go on, no additional LEED for this, and an intent to offer a motion to direct administration to rebid the vegetated roof. 

With the motion moved and seconded to reject the bid alternate for the vegetated roof above and with all board members present, eight board members voted aye and one nay (Ms. Stahl) on a roll call vote. The motion passed 8 to 1.

Dr. Pawelczyk moved and Ms. Stahl seconded to redirect the Board to investigate some options for the vegetated roof. Board members discussed: When it does come back, we can compare with costs, and RFP, and looking at option again. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.

B14. A motion to accept or reject the bid alternate Roof Greenhouse (2-S), in the amount not to exceed, by
        General Contractor Lobar $130,000.00
        Plumbing Contractor JR Reynolds $31,900.00
        Electrical Contractor Bob Biter Electrical $15,000.00
        Fire Protection Contractor Allied Fire Protection $3,000.00.
Ms. Stahl moved and Mr. Leous seconded to accept the motion as presented. There was no discussion. With the motion moved and seconded to accept the bid alternate for the roof greenhouse, all board members present voted aye on a roll call vote. The motion passed unanimously. Ms. Concepcion noted this was kept for curriculum value for the Biology Program.

B15. A motion to accept or reject the bid alternate Innovation Center (1-S), in the amount not to exceed, by
        Site Contractor Glenn O. Hawbaker deduction of $50,000.00
        General Contractor Lobar $1,246,000.00
        Mechanical Contractor Farfield $95,000.00
        Plumbing Contractor JR Reynolds $49,000.00
        Electrical Contractor Bob Biter Electrical $92,500.00
        Fire Protection Contractor Allied Fire Protection $9,000.00.
Dr. Pawelczyk moved and Ms. McGlaughlin seconded to reject the bid alternate Innovation Center as presented. Board members discussed: Being much in favor of the concept, the cost of center, supports center but will support administration’s recommendation, look at as a future opportunity, the DWFMP, it was pulled due to the cost, have tried to reduce as many as possible, control what we can control right now, and could cause some uncertainties in financial scenarios. Biggest issue is connectivity issues, it could end up in the same spot, CTC is already going to have more space, liking the idea to consider in the DWFMP, get some good thinking to move forward, could explore development right and naming rights. With the motion moved and seconded above to reject the bid alternate innovation Center and all board members present, eight board members voted aye and one nay (Mr. Leous) on a roll call vote. The motion passed 8 to 1.

Mr. Fozard moved and Ms. Stahl seconded that the Board direct to provide a best value option with the Innovation Center Concept with administration when deems appropriate. Board members discussed this being a shell space 100 ft. long by 50 ft. wide, what would education look like 10 years from now, there being six Learning Communities and two of four have been created, do not know how the other four will work, need to get the four running and it could be a monumental task. This is not the right time for this structure, would be once the programing is understood and implemented, so maybe in a couple of years.

There is no set time, it could be an abstract space, grow from staff working on Communities, not sure this should be a directive, not just a CTC space but for various opportunities, best value meaning curricular value and cost effectiveness, sounds like we want them to bring this back, and Dr. O’Donnell added that when it comes back, examples will be provided with what kids could be doing but this is not a programmed space. There will be examples of what can happen there and cannot happen elsewhere. With the motion moved and seconded that the Board direct to provide a best value option with the Innovation Center Concept with administration when deems appropriate and all board members present, five members voted aye and four members voted nay (Ms. Concepcion, Ms. McGlaughlin, Dr. Pawelczyk, Ms. Zydney) on a roll call vote. The motion passed 5 to 4.

IV.      PLANCON F - ATTACHMENT C SUBMISSION
A motion to approve the submission of PlanCon Part F attachment C for the High School Project as presented.

Dr. Pawelczyk moved and Ms. Stahl seconded to approve the motion. Mr. Poprik explained that the bid results needed to be confirmed. The only item on the sheet that will change is item 5. Crabtree Rohrbaugh will insert the selected alternatives in this area (#5) and complete. Once completed, the form will be sent to the board secretary for signing and then submitted to PDE.

With the motion moved and seconded above to approve the submission of PlanCon Part F attachment C for the High School Project, all board members present voted aye on a roll call vote. The motion passed unanimously.

V.        PLANCON PART G for HIGH SCHOOL PROJECT
Mr. Poprik explained that the PlanCon Part G for High School Project was blank. The design team can work on completion. They will make every effort to get this to all the contractors and then CRA  will complete the results. They hope to have on the December 7 agenda for action but if the flow does not happen as quickly, then the item will be moved to the December 21 meeting agenda. Board members discussed: The Governor eliminating the PlanCon process, how and if it would affect this project so far along, and hoping the state will actually fund public education. Mr. Poprik responded that projects in the pipeline remain in the pipeline until funded. The hope is that the process will be completed and if rules remain the same as previously, the project would be approved and refunded late.

VI.        MANAGEMENT DISCUSSION and ANALYSIS for FINANCIAL STATEMENTS
Mr. Brown explained that Policy 622 requires review and approval of Management Discussion and Analysis for Annual Financial Statements. Ms. Watson is here to present tonight, approved December 7 meeting, and December 21 will approve the Audit Statements for filing by the end of the calendar year. Ms. Watson noted there was $45,000 additional revenue from the October review. She reviewed the overview of Financial Statements and Government-Wide Financial Statements, The Government-Wide Financial Analysis of Net Deficit, activities for year ending June 30, 2015, GASB 68 - PSERS liability impact and the fact that it must be recorded. Going forward, the liability will be included in Government for funds. Aside from the PSERS obligation, the MD and A is very similar to prior years. This will be brought back for action next Monday.

VII.        FUTURE AGENDA PLANNING
Ms. Concepcion reviewed items on future agendas. Board secretary noted that change orders for summer projects would be added to December 21 agenda and possible change orders for the High School SP15.

VIII.       ADJOURNMENT
Ms. Stahl moved and Ms. McGlaughlin seconded to adjourn the meeting. All board members present voted aye on a roll call vote. The motion passed unanimously. Ms. Concepcion adjourned the meeting at 8:40 p.m.

Submitted by,

Mary Jenn Dorman
Board Secretary