Board Reorganization Meeting Agenda/Minutes and Regular Meeting Agenda/Minutes 12-7-15

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all attachments in pdf
 
Reorganization Board Meeting
Monday, December 7, 2015
7:00 pm, Board Room - Panorama Village Building
240 Villa Crest Drive
State College, PA 16801
 
I.    CALL TO ORDER AND PLEDGE OF ALLEGIANCE
 
II.  BOARD REORGANIZATION
         A. Elect Temporary President
         B. Elect President
         C. Elect Vice-President
 
III. ACTION ITEMS
         A. Annual Appointments (attachment III-A)
         B. 2016 School Board Meeting Dates (attachment III-B)
 
IV. ADJOURNMENT
 

Agenda

December 7, 2015 Regular Board Meeting

Immediately Following the Reorganization Meeting

Panorama Village Building - Meeting Room A               

240 Villa Crest Drive

State College, PA  16801


I.          CALL TO ORDER AND PLEDGE OF ALLEGIANCE


II.        COMMUNICATIONS (Press Release Preview)


III.      PUBLIC COMMENT  (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)


IV.        ROUTINE APPROVALS

A. November 23, 2015 Regular Meeting Minutes (attachment IV-A)

B. November 30, 2015 Special Meeting Minutes (attachment IV-B)

C. District Bills for November 2015 (attachment IV-C)

D. Budget Amendment - Title and Perkins Grants (attachment IV-D)

E. Human Resources Recommendations (attachment IV-E) (IV-E addendum)


V.         ACTION ITEMS

A. A motion to approve Policy 806 - Child Abuse as presented at the October 26, 2015 second reading. (attachment V-A)

B. A motion to approve the Annual Management Discussion and Analysis prior to the Audit for Fiscal Year ending June 30, 2015 per Policy 622 as reviewed November 30, 2015. (attachment V-B)

C. A motion to Approve PlanCon G submission for the High School Project. (attachment V-C)


VI.      INFORMATION/DISCUSSION       

A. Research proposal (attachment VI-A)

B. District Goal Category: Facilities and Grounds

            Review the permission to bid 2016 capital projects. (attachment VI-B)

C. District Goal Category: Fiscal Stewardship

            Presentation of Proposed Preliminary Budget for Fiscal 2016-2017. (attachment VI-C) (powerpoint)

D. District Goal Category: Student Learning

New Secondary Course Proposals. (attachment VI-D1)

Proposed 2016-2017 School Year Calendar. (attachment VI-D2

E. Policy Updates (attachment VI-E)

           Policy 819 - Suicide Prevention

           Policy 702 - Memorials

           Policy 138 - English as a Second Language


VII.    FUTURE AGENDA PLANNING

December 21, 2015 Regular Meeting

**Action Items

Treasurer’s Report for October 2015 (Routine Approvals)

June 30, 2015 Final Budget Transfers (Routine Approvals)

Approval of New Course Proposals

Approve Proposed Preliminary Budget for Fiscal Year 2016-17

Approve Audited Financial Statements for 2014-2015

Approve request for permission to bid 2016 capital projects

Approve change orders for summer 2015 projects and HS SP15

**Information/Discussion

Review Memorial Field RFP


January 11, 2016 Regular Meeting (tentative)

**Action Items

Approve Proposed 2016-2017 School Year Calendar

Approve Memorial Field RFP

**Information/Discussion


VIII.    ADJOURNMENT

 
==
MINUTES
 
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the Reorganization Meeting to order at 7:02 p.m. and introduced Judge Thomas Kistler who was present to swear in the new board members.
 
A copy of all materials distributed to board members for discussion and/or action are included with the official minutes, unless otherwise indicated.
 
Board members present: Amy Bader, Gretchen Brandt, Amber Concepcion, Dan Duffy, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent:
Temporary Board Secretary: Marie Caster
Solicitor: Scott Etter
Superintendent: Robert J. O’Donnell
 
District Personnel: Sara Brennen, Marianne Bowers, Randy Brown, Danielle Crowe, Eric Davy, Patty Devecka, Jon Downs, Mike Hardy, Bill Harrington, Cindy Hart, Shelly Ishler, Curtis Johnson, Jeanne Knouse, Steve Kurzinger, Jacque Martin, Sharon Perry, Linda Pierce, Ed Poprik, Chris Rosenblum, Gene Ruocchio, Nicole Steele, Donna Watson, Nick Zepp
Guests: Harry Hamilton, Tom Kistler, Dana Mitra
 
II. CERTIFICATES of ELECTION and OATH of OFFICE

The Honorable Thomas K. Kistler asked the three newly elected board members (Amy Bader, Gretchen Brandt and Dan Duffy), and the re-elected board members (Amber Concepcion and Laurel Zydney) to stand and administered the oath of office. Each member signed an Oath of Office that is part of the official minutes. Each elected board member had the certificate of election at his/her place sent by the Voter’s Registration office. All were elected for a four-year term.
 
III. ELECTION OF TEMPORARY PRESIDENT
 
Ms. Concepcion announced a temporary president would be elected to then elect the president and vice president. Mr. Leous moved and Mr. Fozard seconded to nominate David Hutchinson as the temporary president. Mr. Leous moved and Mr. Fozard seconded to close the nominations for temporary president.
 
All board members present voted aye with voice vote to close nominations. The motion passed and there was no discussion. With all board members present, David Hutchinson was elected unanimously with a voice vote as temporary president. The motion passed with no discussion.
 
IV. ELECTION OF PRESIDENT
Mr. Hutchinson asked for a nomination for President. Ms. Brandt moved and Mr. Fozard seconded to nominate Amber Concepcion as president. There was no discussion and no other motions. Ms. Fishbaine moved and Mr. Fozard seconded to close nominations. All board members present voted aye with voice vote to close nominations. The motion passed and there was no further discussion. With the motion moved and seconded to nominate Amber Concepcion as president above, all board members present voted aye on a roll call vote. Ms. Concepcion was unanimously elected as president and congratulations were given.

V. ELECTION OF VICE-PRESIDENT
Ms. Fishbaine moved and Mr. Fozard seconded to nominate Jim Leous as vice-president. There was no discussion and no other motions. Ms. Zydney moved and Mr. Fozard seconded to close nominations. All board members voted aye with voice vote to close nominations. The motion passed and there was no further discussion. With the motion moved and seconded to nominate Jim Leous as vice president, all board members present voted aye on a roll call vote. Mr. Leous was unanimously elected as vice president and congratulations were given.
 
VI. REORGANIZATION ANNUAL APPOINTMENTS for 2016

Ms. Concepcion reviewed the annual appointment list and the following appointments were agreed upon for the 2016 year:
 
Positions
Federal Relations Network Representative: David Hutchinson
CIU Board Representative: Dan Duffy (position to 6/2017)
Alternate Representative: Laurel Zydney (position to 6/2017)
CIU Member at Large: Scott Fozard (position until 6/2017)
NSBA Liaison: David Hutchinson
PSBA Liaison: David Hutchinson
Legislative Chairperson: David Hutchinson
CARE Partnership: David Hutchinson
COG Liaison: Gretchen Brandt
Career and Technology Center Committee: Jim Leous
 
Sub-Committees of the Board:
Communications: Amber, Amy, Jim, Penni (3 or 4 members)
Culture, Climate, and Learning: Amy, David, Jim, Laurel (4 members)
Facilities and Grounds: Amber, Gretchen, Penni, Scott (4 members)
 
Citizens Advisory Committees:
CAC for Interscholastic Athletics Committee: Penni, Amy, Scott
CAC for Facilities Committee: Penni, Amber, Gretchen (alternate)
CAC for Finance Committee: Dan, Scott
CAC for Safety Committee: Dan, Laurel
CAC for Technology Committee: Jim
 
With the board members agreeing to the above listing of annual appointments for 2016, all board members present voted aye on a roll call vote. It was agreed upon unanimously.
 
VII. SCHOOL BOARD MEETING DATES for 2016

In accordance with the PA School Code, the following dates were recommended as School Board of
Directors’ meetings in 2016. The approved dates, time and location – 7:00 p.m., Board Room, 240 Villa
Crest Drive, State College, PA – will be advertised in the Centre Daily Times. Ms. Fishbaine moved and
Mr. Fozard seconded to approve the meeting dates as listed below. All board members present voted aye
on a roll call vote. The following meeting dates were approved unanimously.
January 11 and 25, 2016 July 11 and 25, 2016
February 8 and 22, 2016 August 8 and 22, 2016
March 14 and 28, 2016 September 12 and 26, 2016
April 11 and 25, 2016 October 10 and 24, 2016
May 9 and 23, 2016 November 14 and 28, 2016
June 13 and 27, 2016 December 5 and 19, 2016

VIII. ADJOURNMENT of the REORGANIZATION MEETING

Ms. Concepcion adjourned the reorganization meeting at 7:11 p.m. to begin the regular meeting.

December 7, 2015 Regular Board Meeting Minutes
Immediately following the Reorganization Meeting
7:00 p.m., Board Room – Panorama Village Building
240 Villa Crest Drive
State College, PA 16801
 
IX. CALL TO ORDER

Ms. Concepcion called the regular meeting of the State College Area School District Board of Directors to order at 7:11 p.m. There were no changes to the agenda.
 
X. COMMUNICATIONS

Dr. O’Donnell announced numerous retirements included on the Human Resources Report. He believes in education and that people are the program, and there will be many big shoes to fill. The wisdom and experience departing at the end of this school year equates to over 470 years of service in education. He noted the retirement announcement of his close working partner, Mike Hardy, Assistant Superintendent.
 
Dr. O’Donnell welcomed new board members and thanked the returning board members for their service
in our community and local government.
 
Amber recognized and thanked all retirees and read a few words about each retiree who had been with the district 25 years or more.
 
Dr. O’Donnell introduced the student board representative at the table, Eric Isola, and announced there would not be a student government update.
 
Mr. Curtis Johnson gave a brief update of the Diversity Club, an extracurricular club that meets after school on Wednesdays and all students are welcome. Mr. Johnson is currently serving as advisor to the club. He spoke about the mission of the club and the first open forum which was met with positive feedback. The club would like to continue holding open forums, and in anticipation would like to schedule training to help students become better facilitators. The club will bring in other experts in workshops to work with students on bullying and intimidation. Dr. O’Donnell thanked Mr. Johnson for the update.
 
XI. PUBLIC COMMENT
 
Ms. Concepcion noted that each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. Harry Hamilton a resident in Lemont, commented on race relations, Policy 806-Child Protective Services, training of board members, teachers, and officers who need to deal with abuse. Need to define mental injury that occurs when profiling takes place. He urged the board to be proactive before something happens. Mr. Hamilton stated he had sent an email to the board president detailing specific instances, and Ms. Concepcion stated she shared the email with all board members.

XII. ROUTINE APPROVALS
 
A motion to approve the listing of Routine Approvals as presented.
 
November 23, 2015 Regular Meeting Minutes
 
November 30, 2015 Special Meeting Minutes
 
District Bills for November 2015
General Fund $9,208,826.22
(checks 1020126 to 1020622, 49403, V103255 to V103282)
Food Service Fund $139,936.62
(checks 62209 to 62251)
Athletics Fund $23,205.32
(checks 49364 to 49405)
Student Activities Fund $25,235.42
(checks 91155 to 91179)
Purchasing Cards $89,478.09
(checks 204, 438, 7321, 828)
Total All Funds $9,486,681.67
 
Budget Amendment for 2015-16 fiscal year (refer to attachment IV-D)
 
Human Resources Recommendations (refer to attachment IV-E)
 
Mr. Leous moved and Ms. Fishbaine seconded to approve the listing of Routine Approvals as presented. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
XIII. APPROVAL of POLICY 806 –CHILD PROTECTIVE SERVICES

A motion to approve Policy 806 – Child Protective Services as presented at the October 26, 2015 meeting as a second reading. Mr. Leous moved and Ms. Fishbaine seconded to approve the motion as presented. Ms. Zydney commented the board may want to look at another policy that deals with some of the issues that were brought before the board, at a later time. Dr. O’Donnell mentioned Policy 249-Anti-Harassment, Anti-Bullying and the future trainings that Mr. Johnson spoke of earlier in the meeting address some of these areas. Dr. Duffy asked if we assist with the co-sponsorship of the Public Issues Forum. Ms. Concepcion stated Mr. Hutchinson is involved in that area. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
XIV. APPROVAL of the ANNUAL MANAGEMENT DISCUSSION and ANALYSIS

A motion to approve the Annual Management Discussion and Analysis prior to the Audit for Fiscal Year ending June 30, 2015 per Policy 622 as reviewed November 30, 2015. Mr. Leous moved and Dr. Duffy seconded to approve the motion as presented. Mr. Leous commented that the presentation at the last meeting was excellent and commended Ms. Watson and Mr. Brown for a nice job. Dr. Duffy also expressed his appreciation of the narratives that were included. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
XV. APPROVAL OF PLANCON G SUBMISSION
 
A motion to approve PlanCon G submission to PDE for the High School Project. Mr. Fozard moved and Mr. Leous seconded to approve the motion as presented. Mr. Poprik confirmed that this submission is base bids and selected alternates as decided at the last meeting, and generates project cost, as defined by PDE, so a final reimbursement figure can be determined. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
 
XVI. RESEARCH PROPOSAL – STUDENT VOICE IN MIDDLE SCHOOLS

Dr. Jon Downs and Dr. Dana Mitra, Associate Professor, Education Theory and Policy at Penn State University, presented a research proposal “Student Voice in Middle Schools.” The purpose of the study is to document the processes and outcomes of student voice activities in democratic middle school settings. Dr. O’Donnell stated this proposal is consistent with the Strategic Plan and he will be interested in the findings. Board members discussed having Dr. Mitra attend a future meeting to present findings, information provided was very helpful and seems to be a very descriptive study and opting out of the study. Ms. Zydney moved and Mr. Leous seconded to move this item to action. The motion passed unanimously by a voice vote. Ms. Zydney moved and Mr. Leous seconded to approve the research proposal as presented. All board members present voted aye on a roll call vote. The motion passed unanimously.
 
XVII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
 
Permission to Bid Summer 2016 Capital Projects
Mr. Poprik explained this information is being presented now because, to successfully complete summer projects, they must be bid early in the year, before the projects are discussed in the budgeting process. At the December 21 meeting, administration will request board approval to advertise and bid potential projects for the summer 2016 construction calendar. He emphasized the board will not be approving the projects, just the permission to advertise for competitive bids. He reviewed the tentative summer projects.
 
Board members discussed: reduction in summer project budget for high school masonry restoration and gymnasium air conditioning, potential projects that might be included in projections this summer, can a fund transfer occur, deferred maintenance budget not occurring until 2016-17, options to add other potential projects due to reduction for high school deferred projects, Phase 3 Panorama Village building project, and paving access road. Mr. Poprik reviewed the Phase 3 Panorama project, which is in the 30-35% completion stage, and stated it is up to the board when and how they would like to see the Panorama Project plans as they move forward.
 
XVIII. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP

Proposed Preliminary Budget for Fiscal Year 2016-2017
Dr. O’Donnell commented on the deadlines related to the budget, and how this year is a bit odd because the district is presenting its budget for the next fiscal year before the State has their current year budget settled. He emphasized how the budgetary deadlines impact the district’s future, and there would be many conversations that need to take place before a final budget is presented. Through a PowerPoint presentation, Randy Brown and Donna Watson reviewed the Act 1 Index of 2.4%, the timeline of the budget process, proposed revenue and expenditures of $143,411,134 and $142,730,063, respectively, with a proposed 4.07% real estate tax increase. The budget documents will continue to be refined over the course of the next several months, with the proposed final budget being presented in May for an early-June approval. Board members discussed charter school expense and enrollments, and referendum debt. Mr. Brown explained the referendum tax is very close to last year’s prediction. He also emphasized the importance of going to the Index in order to take advantage of referendum exceptions. If the board does not go to the Index in the year the debt service increases, they can never take advantage of the debt service exception. Board members thanked Mr. Brown and Ms. Watson for their explanations and thorough memo.
 
XIX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
 
New Secondary Course Proposals
Jacque Martin – Director of Curriculum 9-12, Sharon Perry – CTC Director, Bill Harrington – Math Coordinator, and Steve Kurzinger – Health and Phys. Ed. Coordinator, reviewed the courses listed on the handout previously provided to the board and answered questions from board members. Proposed new courses are Wellness for Life, Sport Nutrition & Safety, Leadership & Wellness, Statistics, and Computer Science Principles. Ms. Martin stated, if approved, the courses would be included in the course selection process that begins in January. She emphasized that no new staff would be needed, and funding would come out of the regular curriculum budget. Board members discussed: health education addressing over-the-counter medication management, nested classes, AED/CPR component, what other health classes are available, suicide prevention, important for additional offerings in math, drop courses, and programming language selection. Dr. O’Donnell explained the next step is to include the new course proposals on the next agenda for board action so they may begin writing the courses.
 
The board took a break from 8:56 to 9:10 pm.
 
XX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
 
Proposed 2016-2017 School Year Calendar
Mike Hardy commended the calendar committee for their time and effort in developing a school calendar that meets all four major considerations and priorities, 1) Continuity of the educational program; 2) Professional development for staff; 3) predictable start date; and, 4) convenience for families. Board members discussed: predictable start date is not widely known — needs more communication, email to all families when calendar is approved, send several times so not missed by anyone, Act 80 day on third day of spring break week, attendance on final two days of spring break week, expand on the memo if key elements of the decision process impact the calendars, i.e. parameters and limitations related to contracts, etc., PSSA testing window, like to see more testing closer to end of year, and the Calendar Resolution is a board document that can be revisited if needed.
 
XXI. SUICIDE AWARENESS, PREVENTION AND RESPONSE POLICY 819

Jeanne Knouse explained this policy is required by Act 71 and there is an extensive administrative guideline that accompanies this policy. Because of the size, the document was not included with the draft policy provided to the board. The draft policy has been reviewed by the Safety Committee, CAC for Safe Schools, counseling leadership, etc. Board members commented: this is a powerful policy because it is about life and death, prefer more substance, incorporate guideline language into the policy, policies should be just an outline, guidelines can be changed over time. Ms. Knouse will include the guidelines with the policy for the second reading.
 
XXII. MEMORIALS POLICY 702.1

Ms. Knouse explained the Memorials policy came from the All-Hazards Plan that was brought to the board about two years ago. Administration felt it would be helpful to have a document to refer to when specific requests are received. This is a new policy that currently does not exist as a District policy and this draft was excerpted from a policy provided by PASBO. Board member comments: would be respectful to review with student body, concern with #4 under Spontaneous Temporary Memorials/Expressions Following a Death, specifically related to “review prior to display,” is language interfering with freedom of speech, consider revising wording of #4 to be less stringent, change words “shall be approved prior” to “students may…provided they adhere to district policies,” case-by-case basis as long as not offensive or disruptive, much of the language falls into the student handbook, if students want to express their grief, they aren’t going to think about policy, grief counseling could address appropriate expression of grief, draft policy 702 is too detailed--more like a guideline, policy should be more generalized, there are two parts to this policy -- one is the Physical Plant side, one is student expression, already have a policy related to student expression -- should be two separate policies.
 
XXIII. ENGLISH AS A SECOND LANGUAGE POLICY 138 - UPDATE

Ms. Knouse explained this is a policy update based on changes from the Title III grant over the past several years. To clarify, the bold, italicized statements are being added throughout entire document. Board members commented: change “LEP students” or “ELL students” to “students with limited English proficiency,” remove reference to “identified students” for consistency throughout document, correct consistency of “dominant” vs. “native” language, need to refer to “ESL” students in order to capture that group for reporting purposes.

Ms. Zydney left the meeting at 10:07 p.m.
 
XXIV. FUTURE AGENDA PLANNING

Ms. Concepcion reviewed items on the upcoming agendas. She noted that the Audited Financial Statements will be included as an action item at the next meeting and representatives from Baker Tilly will be in attendance.
 
XXV. ADJOURNMENT

Dr. Bader moved and Ms. Fishbaine seconded to adjourn the meeting. All board members voted aye with a voice vote. The motion passed unanimously. Ms. Concepcion adjourned the meeting at 10:13 p.m.
 
Submitted by,
 
Marie Caster
Substitute Board Secretary