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Board Reorganization Meeting Agenda/Minutes and Regular Meeting Agenda/Minutes 12-7-15
Monday, December 7, 2015
7:00 pm, Board Room - Panorama Village Building
240 Villa Crest Drive
A. Elect Temporary President
B. Elect President
A. Annual Appointments (attachment III-A)
December 7, 2015 Regular Board Meeting
Immediately Following the Reorganization Meeting
Panorama Village Building - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. COMMUNICATIONS (Press Release Preview)
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
IV. ROUTINE APPROVALS
A. November 23, 2015 Regular Meeting Minutes (attachment IV-A)
B. November 30, 2015 Special Meeting Minutes (attachment IV-B)
C. District Bills for November 2015 (attachment IV-C)
D. Budget Amendment - Title and Perkins Grants (attachment IV-D)
V. ACTION ITEMS
A. A motion to approve Policy 806 - Child Abuse as presented at the October 26, 2015 second reading. (attachment V-A)
B. A motion to approve the Annual Management Discussion and Analysis prior to the Audit for Fiscal Year ending June 30, 2015 per Policy 622 as reviewed November 30, 2015. (attachment V-B)
C. A motion to Approve PlanCon G submission for the High School Project. (attachment V-C)
A. Research proposal (attachment VI-A)
B. District Goal Category: Facilities and Grounds
Review the permission to bid 2016 capital projects. (attachment VI-B)
C. District Goal Category: Fiscal Stewardship
D. District Goal Category: Student Learning
New Secondary Course Proposals. (attachment VI-D1)
Proposed 2016-2017 School Year Calendar. (attachment VI-D2)
E. Policy Updates (attachment VI-E)
Policy 819 - Suicide Prevention
Policy 702 - Memorials
Policy 138 - English as a Second Language
VII. FUTURE AGENDA PLANNING
December 21, 2015 Regular Meeting
Treasurer’s Report for October 2015 (Routine Approvals)
June 30, 2015 Final Budget Transfers (Routine Approvals)
Approval of New Course Proposals
Approve Proposed Preliminary Budget for Fiscal Year 2016-17
Approve Audited Financial Statements for 2014-2015
Approve request for permission to bid 2016 capital projects
Approve change orders for summer 2015 projects and HS SP15
Review Memorial Field RFP
January 11, 2016 Regular Meeting (tentative)
Approve Proposed 2016-2017 School Year Calendar
Approve Memorial Field RFP
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the Reorganization Meeting to order at 7:02 p.m. and introduced Judge Thomas Kistler who was present to swear in the new board members.
Board members absent:
Temporary Board Secretary: Marie Caster
Solicitor: Scott Etter
Superintendent: Robert J. O’Donnell
Guests: Harry Hamilton, Tom Kistler, Dana Mitra
The Honorable Thomas K. Kistler asked the three newly elected board members (Amy Bader, Gretchen Brandt and Dan Duffy), and the re-elected board members (Amber Concepcion and Laurel Zydney) to stand and administered the oath of office. Each member signed an Oath of Office that is part of the official minutes. Each elected board member had the certificate of election at his/her place sent by the Voter’s Registration office. All were elected for a four-year term.
Ms. Concepcion announced a temporary president would be elected to then elect the president and vice president. Mr. Leous moved and Mr. Fozard seconded to nominate David Hutchinson as the temporary president. Mr. Leous moved and Mr. Fozard seconded to close the nominations for temporary president.
Mr. Hutchinson asked for a nomination for President. Ms. Brandt moved and Mr. Fozard seconded to nominate Amber Concepcion as president. There was no discussion and no other motions. Ms. Fishbaine moved and Mr. Fozard seconded to close nominations. All board members present voted aye with voice vote to close nominations. The motion passed and there was no further discussion. With the motion moved and seconded to nominate Amber Concepcion as president above, all board members present voted aye on a roll call vote. Ms. Concepcion was unanimously elected as president and congratulations were given.
V. ELECTION OF VICE-PRESIDENT
Ms. Fishbaine moved and Mr. Fozard seconded to nominate Jim Leous as vice-president. There was no discussion and no other motions. Ms. Zydney moved and Mr. Fozard seconded to close nominations. All board members voted aye with voice vote to close nominations. The motion passed and there was no further discussion. With the motion moved and seconded to nominate Jim Leous as vice president, all board members present voted aye on a roll call vote. Mr. Leous was unanimously elected as vice president and congratulations were given.
Ms. Concepcion reviewed the annual appointment list and the following appointments were agreed upon for the 2016 year:
Federal Relations Network Representative: David Hutchinson
CIU Board Representative: Dan Duffy (position to 6/2017)
Alternate Representative: Laurel Zydney (position to 6/2017)
CIU Member at Large: Scott Fozard (position until 6/2017)
NSBA Liaison: David Hutchinson
PSBA Liaison: David Hutchinson
Legislative Chairperson: David Hutchinson
CARE Partnership: David Hutchinson
COG Liaison: Gretchen Brandt
Career and Technology Center Committee: Jim Leous
Communications: Amber, Amy, Jim, Penni (3 or 4 members)
Culture, Climate, and Learning: Amy, David, Jim, Laurel (4 members)
Facilities and Grounds: Amber, Gretchen, Penni, Scott (4 members)
CAC for Interscholastic Athletics Committee: Penni, Amy, Scott
CAC for Facilities Committee: Penni, Amber, Gretchen (alternate)
CAC for Finance Committee: Dan, Scott
CAC for Safety Committee: Dan, Laurel
CAC for Technology Committee: Jim
In accordance with the PA School Code, the following dates were recommended as School Board of
Directors’ meetings in 2016. The approved dates, time and location – 7:00 p.m., Board Room, 240 Villa
Crest Drive, State College, PA – will be advertised in the Centre Daily Times. Ms. Fishbaine moved and
Mr. Fozard seconded to approve the meeting dates as listed below. All board members present voted aye
on a roll call vote. The following meeting dates were approved unanimously.
January 11 and 25, 2016 July 11 and 25, 2016
February 8 and 22, 2016 August 8 and 22, 2016
March 14 and 28, 2016 September 12 and 26, 2016
April 11 and 25, 2016 October 10 and 24, 2016
May 9 and 23, 2016 November 14 and 28, 2016
June 13 and 27, 2016 December 5 and 19, 2016
VIII. ADJOURNMENT of the REORGANIZATION MEETING
Ms. Concepcion adjourned the reorganization meeting at 7:11 p.m. to begin the regular meeting.
December 7, 2015 Regular Board Meeting Minutes
Immediately following the Reorganization Meeting
7:00 p.m., Board Room – Panorama Village Building
240 Villa Crest Drive
State College, PA 16801
Ms. Concepcion called the regular meeting of the State College Area School District Board of Directors to order at 7:11 p.m. There were no changes to the agenda.
Dr. O’Donnell announced numerous retirements included on the Human Resources Report. He believes in education and that people are the program, and there will be many big shoes to fill. The wisdom and experience departing at the end of this school year equates to over 470 years of service in education. He noted the retirement announcement of his close working partner, Mike Hardy, Assistant Superintendent.
in our community and local government.
Ms. Concepcion noted that each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. Harry Hamilton a resident in Lemont, commented on race relations, Policy 806-Child Protective Services, training of board members, teachers, and officers who need to deal with abuse. Need to define mental injury that occurs when profiling takes place. He urged the board to be proactive before something happens. Mr. Hamilton stated he had sent an email to the board president detailing specific instances, and Ms. Concepcion stated she shared the email with all board members.
XII. ROUTINE APPROVALS
General Fund $9,208,826.22
(checks 1020126 to 1020622, 49403, V103255 to V103282)
Food Service Fund $139,936.62
(checks 62209 to 62251)
Athletics Fund $23,205.32
(checks 49364 to 49405)
Student Activities Fund $25,235.42
(checks 91155 to 91179)
Purchasing Cards $89,478.09
(checks 204, 438, 7321, 828)
Total All Funds $9,486,681.67
A motion to approve Policy 806 – Child Protective Services as presented at the October 26, 2015 meeting as a second reading. Mr. Leous moved and Ms. Fishbaine seconded to approve the motion as presented. Ms. Zydney commented the board may want to look at another policy that deals with some of the issues that were brought before the board, at a later time. Dr. O’Donnell mentioned Policy 249-Anti-Harassment, Anti-Bullying and the future trainings that Mr. Johnson spoke of earlier in the meeting address some of these areas. Dr. Duffy asked if we assist with the co-sponsorship of the Public Issues Forum. Ms. Concepcion stated Mr. Hutchinson is involved in that area. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
A motion to approve the Annual Management Discussion and Analysis prior to the Audit for Fiscal Year ending June 30, 2015 per Policy 622 as reviewed November 30, 2015. Mr. Leous moved and Dr. Duffy seconded to approve the motion as presented. Mr. Leous commented that the presentation at the last meeting was excellent and commended Ms. Watson and Mr. Brown for a nice job. Dr. Duffy also expressed his appreciation of the narratives that were included. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
A motion to approve PlanCon G submission to PDE for the High School Project. Mr. Fozard moved and Mr. Leous seconded to approve the motion as presented. Mr. Poprik confirmed that this submission is base bids and selected alternates as decided at the last meeting, and generates project cost, as defined by PDE, so a final reimbursement figure can be determined. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The motion passed unanimously.
Dr. Jon Downs and Dr. Dana Mitra, Associate Professor, Education Theory and Policy at Penn State University, presented a research proposal “Student Voice in Middle Schools.” The purpose of the study is to document the processes and outcomes of student voice activities in democratic middle school settings. Dr. O’Donnell stated this proposal is consistent with the Strategic Plan and he will be interested in the findings. Board members discussed having Dr. Mitra attend a future meeting to present findings, information provided was very helpful and seems to be a very descriptive study and opting out of the study. Ms. Zydney moved and Mr. Leous seconded to move this item to action. The motion passed unanimously by a voice vote. Ms. Zydney moved and Mr. Leous seconded to approve the research proposal as presented. All board members present voted aye on a roll call vote. The motion passed unanimously.
XVII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
Mr. Poprik explained this information is being presented now because, to successfully complete summer projects, they must be bid early in the year, before the projects are discussed in the budgeting process. At the December 21 meeting, administration will request board approval to advertise and bid potential projects for the summer 2016 construction calendar. He emphasized the board will not be approving the projects, just the permission to advertise for competitive bids. He reviewed the tentative summer projects.
Proposed Preliminary Budget for Fiscal Year 2016-2017
Dr. O’Donnell commented on the deadlines related to the budget, and how this year is a bit odd because the district is presenting its budget for the next fiscal year before the State has their current year budget settled. He emphasized how the budgetary deadlines impact the district’s future, and there would be many conversations that need to take place before a final budget is presented. Through a PowerPoint presentation, Randy Brown and Donna Watson reviewed the Act 1 Index of 2.4%, the timeline of the budget process, proposed revenue and expenditures of $143,411,134 and $142,730,063, respectively, with a proposed 4.07% real estate tax increase. The budget documents will continue to be refined over the course of the next several months, with the proposed final budget being presented in May for an early-June approval. Board members discussed charter school expense and enrollments, and referendum debt. Mr. Brown explained the referendum tax is very close to last year’s prediction. He also emphasized the importance of going to the Index in order to take advantage of referendum exceptions. If the board does not go to the Index in the year the debt service increases, they can never take advantage of the debt service exception. Board members thanked Mr. Brown and Ms. Watson for their explanations and thorough memo.
Jacque Martin – Director of Curriculum 9-12, Sharon Perry – CTC Director, Bill Harrington – Math Coordinator, and Steve Kurzinger – Health and Phys. Ed. Coordinator, reviewed the courses listed on the handout previously provided to the board and answered questions from board members. Proposed new courses are Wellness for Life, Sport Nutrition & Safety, Leadership & Wellness, Statistics, and Computer Science Principles. Ms. Martin stated, if approved, the courses would be included in the course selection process that begins in January. She emphasized that no new staff would be needed, and funding would come out of the regular curriculum budget. Board members discussed: health education addressing over-the-counter medication management, nested classes, AED/CPR component, what other health classes are available, suicide prevention, important for additional offerings in math, drop courses, and programming language selection. Dr. O’Donnell explained the next step is to include the new course proposals on the next agenda for board action so they may begin writing the courses.
Mike Hardy commended the calendar committee for their time and effort in developing a school calendar that meets all four major considerations and priorities, 1) Continuity of the educational program; 2) Professional development for staff; 3) predictable start date; and, 4) convenience for families. Board members discussed: predictable start date is not widely known — needs more communication, email to all families when calendar is approved, send several times so not missed by anyone, Act 80 day on third day of spring break week, attendance on final two days of spring break week, expand on the memo if key elements of the decision process impact the calendars, i.e. parameters and limitations related to contracts, etc., PSSA testing window, like to see more testing closer to end of year, and the Calendar Resolution is a board document that can be revisited if needed.
XXI. SUICIDE AWARENESS, PREVENTION AND RESPONSE POLICY 819
Jeanne Knouse explained this policy is required by Act 71 and there is an extensive administrative guideline that accompanies this policy. Because of the size, the document was not included with the draft policy provided to the board. The draft policy has been reviewed by the Safety Committee, CAC for Safe Schools, counseling leadership, etc. Board members commented: this is a powerful policy because it is about life and death, prefer more substance, incorporate guideline language into the policy, policies should be just an outline, guidelines can be changed over time. Ms. Knouse will include the guidelines with the policy for the second reading.
XXII. MEMORIALS POLICY 702.1
Ms. Knouse explained the Memorials policy came from the All-Hazards Plan that was brought to the board about two years ago. Administration felt it would be helpful to have a document to refer to when specific requests are received. This is a new policy that currently does not exist as a District policy and this draft was excerpted from a policy provided by PASBO. Board member comments: would be respectful to review with student body, concern with #4 under Spontaneous Temporary Memorials/Expressions Following a Death, specifically related to “review prior to display,” is language interfering with freedom of speech, consider revising wording of #4 to be less stringent, change words “shall be approved prior” to “students may…provided they adhere to district policies,” case-by-case basis as long as not offensive or disruptive, much of the language falls into the student handbook, if students want to express their grief, they aren’t going to think about policy, grief counseling could address appropriate expression of grief, draft policy 702 is too detailed--more like a guideline, policy should be more generalized, there are two parts to this policy -- one is the Physical Plant side, one is student expression, already have a policy related to student expression -- should be two separate policies.
Ms. Knouse explained this is a policy update based on changes from the Title III grant over the past several years. To clarify, the bold, italicized statements are being added throughout entire document. Board members commented: change “LEP students” or “ELL students” to “students with limited English proficiency,” remove reference to “identified students” for consistency throughout document, correct consistency of “dominant” vs. “native” language, need to refer to “ESL” students in order to capture that group for reporting purposes.
Ms. Zydney left the meeting at 10:07 p.m.
Ms. Concepcion reviewed items on the upcoming agendas. She noted that the Audited Financial Statements will be included as an action item at the next meeting and representatives from Baker Tilly will be in attendance.
Dr. Bader moved and Ms. Fishbaine seconded to adjourn the meeting. All board members voted aye with a voice vote. The motion passed unanimously. Ms. Concepcion adjourned the meeting at 10:13 p.m.
Substitute Board Secretary