Facilities and Grounds Committee Meeting Agenda/Notes 5-2-18

State College Area School District


Agenda

May 2, 2018 Board Facilities and Grounds Committee Meeting
11:30 a.m. - Meeting Room A
Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA  16801

 


I.          Call to Order

II.        State College Borough Downtown/Memorial Field Improvements (attachment)
            •
Ed LeClear

III.       North Field - Artificial Surface (attachment) (attachment2) (attachment3)

IV.       Playgrounds
            •
Design intent and delivery methodology (attachment)

V.         High School Sign
            •
Process Recommendation (attachment)

VI.       Public Comment  Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.

 

VII.      Future Agenda Items
            Playgrounds
            High School Sign

 

VIII.    Adjournment


NOTES

May 2, 2018 Board Facilities and Grounds Committee Meeting 
11:30 a.m. - Meeting Room A
Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA  16801

I.        Call to Order
Ms. Bedell called the Board Facilities and Grounds Committee Meeting to order at 11:33 a.m.

Present: Committee Members: Lori Bedell, Gretchen Brandt, Amber Concepcion (arrived at 11:36) and Scott Fozard

Others:  Amy Bader, Vern Bock (arrived at 1:07 p.m.) Randy Brown, Dan Duffy, Ed LeClear, Jason Little, Mary Kay Montovino, Robert O’Donnell (arrived at 11:39), Ed Poprik, Chris Weakland and Laurel Zydney

A copy of  all materials distributed to committee members for discussion is included with the official notes, unless otherwise indicated.

II.        State College Borough Downtown/Memorial Field Improvements
Mr. LeClear shared information for the Borough’s “State College Town Centre” redevelopment plan with the committee. The Highland Holding Group, Inc., developer of The State College Town Centre, is proposing to include the properties located between Highland Alley, South Allen Street, West Foster Avenue and South Fraser Street with looking at how can they can also enhance the area of Memorial Field and parklet. Following the presentation, committee members had questions and discussion on: Restrictions for what can happen to the parklet; anything planned on the other side of Memorial Field (area at the corner of S. Allen St. and Nittany); making the parklet safer for kids watching a game at Memorial Field; incorporating the parklet with Memorial Field; improving the parklet and what happens to the alley of Foster and Memorial Field; and the best time for conversation to be beneficial - before the renovation to Memorial Field or wait until the renovation is completed.

III.      North Field - Artificial Surface
Mr. Poprik recapped information provided at previous meetings concerning the potential of an artificial turf field being installed in lieu of the new natural grass field at the North Building site.  This field will be located in a very high demand location for our district sports and other activities, as well as, anticipated requests from community groups. The new artificial turf field would cost an estimated $1,037,149 to install.  There would be a cost savings of $46,685 by deleting the natural grass from the project cost making the net cost estimate $990,464 to install the new turf field. Mr. Poprik also shared cost per use comparisons of artificial turf, renovation with sod and renovation with seed.  All calculations assume that the field would be built with no lighting. If lighting were installed, the number of uses could double (rising from 1-2 uses per day, to 2-3 uses per day. The changing of dismissal times would make the addition of lights for late day practices a more needed item as well and the estimated cost of $300,000 was discussed for lighting the North field.  Current zoning for the field is not favorable to field lighting. Committee members would like administration to prepare an explanation of what process would be required to have field lighting approved as well as a timeline. A discussion occurred as to whether artificial turf infill material presents any health or environmental concerns regarding the use of crumb rubber infill made from recycled tires. Research has been done in this area and the EPA will be sharing results in the near future.  It was noted, since this work is currently proceeding, a general decision will be needed within the next few weeks in order to take advantage of the savings by deleting the natural grass.

IV.       Playgrounds - Design Intent and Delivery Methodology
Mr. Poprik shared information from the April 11 meeting, some funding for playgrounds was accounted for in the FFE budgets (about $50,000 for each school) but no specific plans were bid as part of each project.  In the past, the Physical Plant office has worked with each building to purchase and install equipment at each site. In most instances, these purchases have been bolstered by donations from the school PTO/PTA groups. In the future, administration is suggesting to use a more holistic approach to playgrounds at the project schools, as well as all other elementary schools in the district including developing a process; determining goals and outcomes; and identifying funding sources. Three potential avenues for planning and potential design process: use in-house staff only; contract with a design professional; and/or use the services of a vendor.  He shared the pros and cons of each of the processes. Committee members questioned and discussed what is the goal? Can we request an RFP for vendors or design professionals; do we want the traditional playground layout with swings, etc. or something more; community input from parents and teachers; and a public forum for community to have input. Mr. Poprik will provide a rough draft of an RFP for the next meeting with more information.

V.        High School Sign - Process Recommendation
Mr. Poprik shared that the last time this was discussed formally, was back in September.  At this point we have maxed out our signage. Any additional signage requires approval by State College Borough.  Following committee feedback regarding the potential design and cost estimates from an earlier meeting, the committee would like administration to explore other avenues for sign planning and design prior to the committee taking a proposal to the full Board.

VI.       Public Comment  
There was no public comment.

VII.      Future Agenda Items
Playgrounds
High School Sign

VIII.     Adjournment
Ms. Bedell adjourned the Board Facilities and Grounds Committee meeting at 1:25 p.m.

Respectfully submitted,

Mary Kay Montovino, Acting Board Secretary