Joint Facilities and Grounds Committee and CAC for Facilities Meeting/Notes 9-6-18

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JOINT Board Facilities and Grounds Committee and CAC for Facilities Meeting
Panorama Village Administrative Center
240 Villa Crest Drive – Meeting Room A
State College, PA. 16801
Thursday, September 6, 2018 – 6:30 p.m.


I.        Begin Session


II.       Introduction


III.     Two Firms to be Interviewed
                  Pashek-MTR         – 6:30 – 7:30 PM
                  Metcalfe               – 7:40 – 8:40 PM

The interviews will be conducted in Meeting Room A at the Panorama Village Administrative Center, 240 Villa Crest Drive, State College, PA. 

  • Each Firm’s entire interview will be limited to 1 hour.
  • Begin with a presentation of approximately 20 minutes in length.
  • Following the presentation, 40 minutes will be allotted for questions and answers. 
  • IF time remains at the end of the Q&A session, Firm will be allowed to use the remaining time for summation. But, again, the time will be strictly limited to 1-hour total.

The interview team will consist of members of our Board of School Directors and our Citizen’s Advisory Committee for Facilities.

 The interviews will be held in a public meeting, and also taped for our use at a later date. While this meeting will be public, we requested professional courtesy in NOT having representatives present during the other interviewee’s session.


IV.       Presentation:
The Firm will:

  • Provide an overview of the project team and their projected roles in this effort.
  • Provide detailed graphic representations and discussion of similar projects. 
  • Identify specifically, key members of the design team who were involved in these examples.
  • Discuss their thoughts on community engagement.
  • Include examples of how they integrate education into the play environment.

V.        Questions:

There will be approximately 8 scripted questions for each team, since we have allotted 40 minutes for questions, the Firm should tailor your responses to be 5 minutes or less.  Again, time management will be critical in this process.  Allowing time for follow up and/or discussion will enhance our understanding of your firm.


VI.       Session Adjourned


NOTES

JOINT Board Facilities & Grounds Committee and CAC for Facilities Meeting Notes 
Panorama Village Administrative Center
240 Villa Crest Drive – Meeting Room A 
State College, PA  16801
Thursday, September 6, 2018 – 6:30 p.m.

I.        Begin Session
Mr. Poprik began the session at 6:30 p.m. noting this is for the SCASD Master Planning for Playgrounds. Members of the Facilities and Grounds Committee and the CAC for Facilities were present to interview the first Firm, Pashek-MTR to do their presentation.


II.       Introduction

Each member of the interview team introduced him/herself and noted which committee he/she served on or position had in the District. The following were present:
CAC for Facilities: Marc McMaster, Marianne Kunes, Monica Reese, Alan Popovich Board Facilities and Grounds Committee: Lori Bedell, Gretchen Brandt, Amber Concepcion, Jim Leous, Board Member, Mary Jenn Dorman, Board Secretary 
District Personnel: Ed Poprik-Physical Plant Director, Randy Brown-Finance and Operations Officer, Vern Bock-Assistant Superintendent of Elementary Education 

III.      Two Firms to be Interviewed  
Mr. Poprik explained the Firm had one hour for the entire interview, 20 minutes for their presentation, followed by 40 minutes for questions and responses. He introduced the first Firm, Pashek-MTR and each member introduced him/herself: John Buerkle-President, Kara Roggenkamp-Project Manager/LEED Green Associate, and Nancy Roman-CEO/Lead Design.  
   

IV.       Presentation
Mr. Buerkle noted they have 81 years of experience when added together for outdoor play. For their presentation, he explained they have done 40+ PreK-12 playgrounds and 100 public playgrounds with budgets ranging from $20,000 to $1 million and will design within the budget. With a PowerPoint presentation he reviewed benefits of nature play and environment, project understanding, learning environment spanning from traditional to nature play and implementing curriculum. He reviewed projects with traditional theme in the context, accessible paths with provided flexible spaces, actual learning trails, and for K-2, a traditional community. He spoke on the community engagement process, ten sites in the proposal, the number of web conferences, public meetings, and their meetings with our Administrators for finance capacity, Principals/staff to determine needs at each building, and our maintenance and volunteer capacity for upkeep.


V.        Questions

Mr. Poprik provided a list of eight questions for the interview team to ask Firm members. The questions asked for the following information:

●  1) Discuss community engagement and the fact that our task force will be a group in excess of
40 people and integrating feedback.
●  2) Pros and cons of different delivery methods for final design and construction of playgrounds.
●  3) How much similarity do they envision planning into each site that would yield equity versus
how much school or site will dictate differing outcomes?
●  4) What security features do you design into sites and playgrounds?
●  5) Explain process for evaluating existing play areas for compliance for 2010 ADA Standards for
Accessible Design and SCASD desire for naturalized play areas.
●  6) Discuss differences between K-2 elementary grades, 3-5 elementary and middle school
playgrounds and include developmental differences along with issues of inclusivity at the 
various levels.
●  7) Provide examples of how your practice has incorporated sustainability and environmental
education into play area design.
●  8) Please discuss how playgrounds will be designed for use across all seasons of the year,
including winter.

For many of the questions, all Firm members offered information, experiences, examples and acquired knowledge from projects they have done.

Mr. Poprik thanked the members of the Pashek-MTR Firm and they thanked all for having them. They have had a lot of experience working with schools and hope they have the opportunity to work with our District noting they are very committed and really care.

Second Firm
Mr. Poprik explained the process and time frame for the second Firm - Metcalfe, regarding the presentation, questions and answers. Each member of the interview team introduced him/herself and noted which committee he/she served on or position had in the District.

Each member from Metcalfe introduced him/herself: Chris - Studio Director/Architect and would be the day-to-day contact. They would like to bring play to school and a piece of the woods to school, which is really powerful; Katy Johnson - Project Architect who would be in charge of renderings and is very excited for the project noting State College is a unique place; Aaron spends half his time in museums working with children and natural history and play learning environments, feels this project is particularly exciting across ten schools; and Meghan who is dedicated to building better play through research, design and advocacy. They spoke on project understanding and scope, the master plan process and deliverables, the proposed schedule, what they focus on - informal learning and how it can happen anywhere, nature spaces, social spaces, and with a PowerPoint showed various projects they have done. The faculty is deeply involved, spoke on science play, a nature play area, gardens, and not isolating play but have places to gather. They spoke on community engagement, the hopes and dreams, working with educators and creating a culture of play.


The same eight questions were asked of the Metcalfe Firm listed previously. Each of their members responded and offered information, examples of what they have done, experiences of advantages and challenges, and wanting children to enjoy nature, and have creative learning and play.


Mr. Poprik thanked the members of the Metcalfe Firm and they noted this project is enormously exciting to them, will impact lives and this community for a very long time, they are very excited and impressed, and want to do this project for the District. 

VI.       Session Adjourned
Mr. Poprik ended the session at 8:41 p.m. 

Submitted by,

Mary Jenn Dorman 
Board Secretary