Facilities and Grounds Committee Agenda/Notes June 6, 2019

All attachments in pdf.


June 6, 2019 Board Facilities and Grounds Committee Meeting
11:30 a.m. - Meeting Room A
Panorama Village Administration Center
240 Villa Crest Drive
State College, PA  16801


I.    Call to Order

II.   Playground Update (attachment) (Metcalfe Proposal)

III.  North Field Accommodations (attachment)

IV.   High School and Elementary School Project Updates

V.    Public Comment  
Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.

VI.  Future Agenda Items

VII. Adjournment

June 6, 2019 Board Facilities and Grounds Committee Meeting Notes
11:30 a.m. - Meeting Room A
Panorama Village Administration Center                          Accepted Notes
240 Villa Crest Drive
State College, PA  16801

I.     Call to Order
Ms. Concepcion called the Board Facilities and Grounds Committee meeting to order at 11:32 a.m. and turned the meeting over to Mr. Bock.

Committee Members Present: Lori Bedell, Amber Concepcion, Scott Fozard
Absent: Gretchen Brandt
Others: Amy Bader (arrived 11:41am), Dan Duffy, Jim Leous, Laurel Zydney (via Zoom), Vernon Bock, Mary Jenn Dorman, Nabil Mark, Bob O’Donnell, Ed Poprik, Chris Rosenblum, Lynn Tressler, Donna Watson, Inga, Tami Nowacki, Suzanne Winter

A copy of all materials distributed to committee members for discussion is included with the official notes, unless otherwise indicated.

II.     Playground Update
Mr. Bock noted that he, Mr. Poprik, Mr. Brown, and Ms. Watson met with Metcalfe Team this week and their proposal to the Board would be to accept the Master Plan that would be provided to the full Board at the June 17, 2019 meeting regarding the Playground initiatives for the priority three sites of Radio Park, Corl Street and Spring Creek. Mr. Poprik explained the administrative team has spent considerable time reviewing plans with Metcalfe and developing next steps for the design of the playgrounds. In order to proceed with the timeline and meet deadlines for play opportunities this fall, the team is proposing that the Board approve the master plan and Metcalfe contract at its June 17 meeting. From there, Metcalfe will move to the design development phase and will map out a calendar for implementation. Based on the timeline, he is concerned what might be available for fall. There will be a slight reduction in play opportunities available from last year and stressed that Phase A will not be complete. Mr. Poprik noted that he and the Metcalfe team are currently reviewing the existing equipment at the three sites while incorporating ADA accessibility; the new equipment will be purchased through a combination of state contracts and bid processes; the equipment selection will be handled by Mr. Poprik, Mr. Bock, and the elementary principals; and committee members  noted the Board would like to understand each piece’s function and how it fits in scale before it is purchased. A concern was raised regarding staffing site-lines and accessibility of equipment being kept in mind so that all students have an opportunity to utilize the equipment. Mr. Poprik assured the Board that this is a top priority for Metcalfe.

Discussion surrounded budget implementation and Metcalfe’s contract. Mr. Poprik advised the budget document before them is very high level at this point and that contingencies are built in early on.  He also reviewed the variances in contracts, percentages, and the size of effort involved. He explained the ownership of documents clause and how this is standard language in every project. Committee members noted that Board members would like to see costs in a more measurable fashion to help with their decision.  They would also like verbiage added to the public document, “multiple contingency funds are built in to off-set other costs.”

Mr. Fozard left the meeting at 12:45 p.m..

III.    North Field Accommodations
Ed Poprik advised that the cost to move the existing bleachers at North Field is not financially feasible. He will bring a request to the Board at their June 17 meeting to purchase new bleachers. Cost is $83,450 and will seat 500 and also noted the three moveable bleachers have been purchased with all remaining in the projected cost range.

IV.     High School and Elementary School Project Updates
Ed provided an update on the high school and elementary school projects. He will be presenting contract change orders to the Board in the amount of $0, but will be amending the contract completion dates. The projects that were to be completed mid-summer will be extended. However, occupancy will take place prior to the start of the fall school year and reviewed the new dates for each elementary and high school.

V.      Public Comment Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. The following audience members addressed the committee members:
--Inga, Spring Creek Elementary – expressed concerns that there has not been enough input from the families and/or children and there will not be enough traditional equipment that the students seem to enjoy most.

Ms. Bedell left the meeting at 1:08 p.m.

 --Suzann Winter, Radio Park – Appreciates changes that have been made, but still has concerns regarding the wooded area with ground cover and the maintenance of the area. She does not want to see it incorporated in Phase A.  She expressed an interest in more vertical play and would like to see numbers on what the space can accommodate.
--Tammy Nowacki would like to see alternatives to wood and more colorful pieces on the playgrounds. Expressed concern that the PTO is not being included in future discussions, does not feel anything has changed given the feedback of the survey, now discussion is more with building principals, and has continued concerns the PTO is not being included in discussions.

VI.     Future Agenda Items
June 25 Communications Committee - will discuss Ribbon-cutting ceremonies

VII.   Adjournment
Ms. Concepcion adjourned the Board Facilities and Grounds Committees meeting at 1:26 p.m.


Submitted by,


Mary Jenn Dorman
Board Secretary