Facilities and Grounds Committee Agenda/Notes December 5, 2019

Agenda
December 5, 2019 Board Facilities and Grounds Committee Meeting Agenda

Panorama Village Administrative Center
Meeting Room A - 11:30 a.m.
240 Villa Crest Drive
State College, PA 16801

  1. Call to Order

  2. Sustainability - Greenhouse Gas Inventory (attachment)

  3. Memorial Field Accessibility (attachment)

  4. 5-year Capital/Deferred Maintenance - Summer 2020 Projects (attachment)

  5. Solar Power Purchasing Agreement - Calendar/Timeline (attachment)

  6. Public Comment
    Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.

  7. Future Meeting Schedule
    - January 2, 2020 - propose cancelling
    - February 6, 2020
    - March 5, 2020

  8. Future Agenda Items
    North Building Renovations
    High School Wayfinding Signage
    South Track Landscaping Proposal

  9. Adjournment

APPROVED
December 5, 2019 Board Facilities and Grounds Committee Meeting Minutes
Panorama Village Administrative Center
Meeting Room A - 11:30 a.m.
240 Villa Crest Drive
State College, PA 16801

 

  1. Call to Order
    Ms. Gretchen Brandt called the Board Facilities and Grounds Committee meeting to order at 11:31 a.m.

    Committee Members Present: Lori Bedell, Gretchen Brandt, Amber Concepcion, Scott Fozard (via Zoom)
    Absent:
    Others: Amy Bader, Randy Brown, Bob O’Donnell, Ed Poprik, Jason Small, Lynn Tressler, Laurel Zydney
    Guests:

    Laurel Zydney arrived at 11:39 a.m.
    Amy Bader arrived at 11:45 a.m.

    A copy of all materials distributed to committee members for discussion is included with the official notes, unless otherwise indicated.

  2. Sustainability - Greenhouse Gas Inventory
    In follow-up to discussions at the October 3 Facilities and Grounds Committee meeting, Ms. Brandt reviewed the details of a draft resolution for greenhouse gas inventory and indicated the context of the resolution was provided in a template by Pam Adams, Sustainability Planner for the Centre Region Council of Governments (COG). Dr. O’Donnell inquired about other districts who have gone through this process so that the district can get a sense of what is entailed. Ms. Bedell and Ms. Brandt have researched and found Austin School District in Texas is a great benchmark. They have been doing their process for ten years and have policies in place that would be of value. Ms. Bedell agreed to share the documents with the committee. Concern was raised regarding the political components of the resolution that is more tied to a sustainability resolution than greenhouse gases. An inquiry was also made regarding the proposed timeline. Ms. Brandt has not been given a specific timeline from Ms. Adams, but noted she is looking to have all of the local entities participate. Mr. Brown advised if the Board wants to go forward with this resolution, it needs to formally charge the administration due to costs that will be incurred. He is concerned that this will require funding and personnel time that the district does not currently have. Ms. Brandt will share with the Policy Development Committees for review at their December 17 meeting, before going to the full Board.

  3. Memorial Field Accessibility
    Mr. Poprik introduced Mr. Robert Lingenfelter from Weber Murphy Fox, project manager for Memorial Field. Mr. Poprik noted that as the committee talked about accessibility at the high school, he was asked to review accessibility at Memorial Field so that the district is not making changes after the project is completed. Mr. Lingenfelter provided an overview of Phase 1 and 2 of the Memorial Field site plan. The team feels they have made the public areas of this site accessible, including access to the field via elevator. Confirmation was made regarding companion seating for wheelchair accessible spectators. The only area that does not include accessibility is the press box, which was reviewed with the Board during the design process. Committee members again expressed concern regarding this issue. Mr. Poprik indicated that there are major hurdles involved which include engineering, height issues, cost, and timing--it is a large expense with a limited return on investment. Dr. O’Donnell indicated that we could utilize some access points for press needing mobile access. An update on the project will be provided at the January or February Board meeting.

  4. 5-year Capital/Deferred Maintenance - Summer 2020 Projects 
    Mr. Poprik provided an update on the projects under consideration. He indicated the list provided is a preliminary review of what is being considered in the 5-year plan process. Based on recent completed projects, he will be doing a massive overhaul of the plan and expects to have it completed by February 2020. Mr. Poprick provided a quick refresher on building ages and the timeline on replacements, repairs and renovations. Discussions surrounded the on-going vaping issue at the high school. Mr. Poprik noted his team will be installing vape detectors at $1k each that have effective technology. Board members feel this is an important priority due to the health issues involved. The committee also inquired regarding the status of the curb cuts at the high school. Mr. Poprik advised that this is on the next board meeting agenda for review.

  5. Solar Power Purchasing Agreement - Calendar/Timeline
    Due to timing, Ms. Brandt briefly touched on the timeline and indicated that it was provided for information purposes only. The Solar Purchase Power Intergovernmental agreement is expected to be approved by the end of February. It will be presented to the full board prior to that.

  6. Public Comment 
    Ms. Brandt noted each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. There was no public comment.

  7. Future Meeting Schedule
    January 2, 2020 - The Committee agreed to cancel due to the close proximity of the holiday break.
    February 6, 2020
    March 5, 2020

  8. Future Agenda Items
    North Building Renovations
    High School Wayfinding Signage
    South Track Landscaping Proposal

  9. Adjournment
    Ms. Brandt adjourned the Board Facilities and Grounds Committee meeting at 1:02 p.m.


Submitted by,

Lynn Tressler
Board Secretary