Facilities and Grounds Committee Meeting/Notes 8-16-17

All attachments in pdf


August 16, 2017 Board Facilities & Grounds Committee Meeting
11:30 p.m. -  Meeting Room A - Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA  16801

I.        Call to Order

II.      Elementary School
               90% Estimate
(attachment II)

III.     Memorial Field   
               Design Development Discussion

IV.      Future Agenda Items  
               Phil Hawk - Sign Discussion (High School)

V.        Public Comment

VI.     Adjournment


August 16, 2017 Board Facilities & Grounds Committee Meeting Notes
11:30 a.m. -  Meeting Room A - Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA  16801                                                                               

I.      Call to Order
Ms. Fishbaine called the meeting of the Board Facilities and Grounds Committee to order at 11:35 a.m. and turned the meeting over to Mr. Poprik.

Committee Members
Present: Gretchen Brandt, Amber Concepcion, Penni Fishbaine, Scott Fozard
Others:  Vern Bock, Randy Brown, Brad Donelan, Mary Jenn Dorman, Mark Henry, John Herzing, Tim Jones, George Knoll, Jason Little, Bob O’Donnell, Ed Poprik, Jeff Straub, Chris Weakland, Laurel Zydney

A copy of all materials distributed to board members for discussion is included with the official notes, unless otherwise indicated.

II.     Elementary School - 90% Estimate
Mr. Poprik noted those attending this meeting. He expressed with all major projects he has done, this is the best 90% estimate that he has ever seen. This is closest to the estimate, Massaro is slightly down, CRA is holding steady, the soft cost is slightly up, but the net is looking good. Mr. Poprik reviewed the total original budget before the Grants and PlanCon without the Alternate at Radio Park and with the Alternate at Radio Park (RP).  He then reviewed the nets after the Grants and PlanCon with and without the Alternate at Radio Park.  For each elementary school project, Mr. Poprik reviewed total construction cost, soft costs, total project cost, the original budget, the percentage over or under budget, grant received, projected PlanCon reimbursement, and the SCASD cost.  He added, there is no grant money for the Corl Street (CS) project, and for soft costs, he took soft cost by each (CRA and Massaro), added together and got the midpoint amount.  That is the number he added into the project. Everything that has been submitted to PDE PlanCon was submitted with the add alternate at Radio Park. He also noted that the District could not go back for PlanCon and would not recoup phasing cost if the add alternate is not done at the front end. Committee members commented, discussed and questioned various aspects of the add alternate vs. not doing the add alternate up front and the outcome was:
Could serve as a place for the HEARTS Program
          •CS/RP areas expecting growth
          •Add alternate keeps students on site during the project at RP.
          •The phasing issue should be talked about at the Forum for feedback.
          •The decision for the add alternate can be made after bid day.
          •The way it is set up, gives flexibility and this is a clean alternate with clean documents.
          •Can bid the project two ways: 1) RP, CS, and HO separately or
            2) All three together to drive for the potential lowest cost.

Committee took a break from 12:30 to 12:40 p.m. Brad Donelan, John Herzing, Mark Henry, Tim Jones and George Knoll left the meeting at 12:31 p.m.

Mr. Straub left the meeting at 12:40 p.m.

III.      Memorial Field - Design Development Discussion
Mr. Poprik noted he had nothing to present for Memorial Field, but asked if committee members thought the Board needed any more information?  Memorial Field will be on the August 28 meeting agenda for approval of the design development. Committee members discussed: the configuration of locker room #1, #2 and #3 with #4 being an add alternate, the large space even if the classroom add is not done, it is still space.  They requested Mr. Poprik to provide a brief history of Memorial Field beginning seven-years ago and explain why it is still there and staying in this location. Dr. O’Donnell also spoke on the “Memorial” for Memorial Field and provided an explanation for honoring all alums that have served our country.

Committee members discussed the walkway, having security of site and students being on site. Would like the walkway to provide room for “milling around” and visiting with friends. Mr. Poprik spoke on the impact of the walkway with bleachers there. They could eliminate the 500 seat alternate, widen the walkway, and it could add cost. After further discussion, it was decided not to have the 500 seats (add alternate) and there could be a recommendation from the committee to have a motion to eliminate these seats. It would also be nice to have a “bird’s eye view” of the entire site to really see the capacity, and also look at a type of railing around the walkway with a ledge to be able to set something down on the top.

Dr. O’Donnell and Mr. Brown left the meeting at 1:16 p.m.; Mr. Bock left the meeting 1:17 p.m.

Mr. Poprik explained the process that would be done to the turf while the project was in process as to not ruin the existing turf.

IV.     Future Agenda Item - Phil Hawk - Sign Discussion (High School) in September
Board secretary will advertise next meetings first Wednesday of the month, September-January.

V.     Public Comment
Ms. Zydney questioned and shared thoughts on the Elementary 90%, when the budget was set, where the original numbers came from, and it really is not what she thought it should be with grants. Information on amounts need to be more specific on the front end in the future.  This is an investment vs. a building. Grants require LEED Gold, base bid vs. base and add alternate for Radio Park that possibly, the final total amount may be higher since bidding in two pieces.

VII.      Adjournment
Ms. Fishbaine ended the meeting of the Board Facilities and Grounds Committee at 1:37 p.m.

Submitted by,


Mary Jenn Dorman
Board Secretary