Facilities and Grounds Committee Meeting Agenda/Notes 11-15-17

All attachments in pdf

Agenda
November 15, 2017 Facilities and Ground Committee Meeting
11:30 a.m. - Meeting Room A
Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA  16801

I.    Call to Order

II.   Memorial Field (presentation
          Review Land Development and Associated Issues
          Review Final Floor Plan Development 
          Calendar Update (attachment)

III.  Public Comment

IV.   Future Agenda Items
          Playgrounds and Outdoor Areas
               Internal discussion including: funding, goal/outcome, process
          High School Sign - Phil Hawk
          Athletic Fields
               New North Field surface installation with related facilities
               South Track Field surface and bleacher replacement with the addition of lights
          Elementary Projects - Value Engineering

V.    Adjournment


 NOTES

November 15, 2017 Facilities and Grounds Committee Meeting
11:30 a.m. - Meeting Room A                                    Accepted Notes
Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA  16801

I.        Call to Order
Ms. Fishbaine called the Board Facilities and Grounds Committee Meeting to order at
11:38 a.m., and announced the meeting would start with Memorial Field.

Committee Members
Present: Gretchen Brandt, Amber Concepcion, Penni Fishbaine, Scott Fozard  
Others:  Randy Brown, Anna Childs, Mary Jenn Dorman, Tim Jones, Robert Lingenfelter, Jason Little, Bob O’Donnell, Ed Poprik, Laurel Zydney

A copy of all materials distributed to board members for discussion is included with the official notes, unless otherwise indicated.

II.       Memorial Field
Review Land Development and Associated Issues
Mr. Poprik spoke on Land Development and this will be discussed with the full Board at their November 27 meeting, with approval scheduled for the December 4 regular meeting. This is comparable to a 60% approval for construction documents to be prepared for bidding the project in the spring. The suggestions from the last time this was discussed, on the locker room showers, has been worked on with the team and Mr. Weakland. Sample materials were brought today and Mr. Poprik reviewed photos that have been seen before.

Mr. Lingenfelter noted the increased capacity of about 500 seats, the additional seats along Nittany Avenue are not in this, they increased circulation on that side of the stadium as requested, now it is an eight-foot walkway with the connection remaining as part of the project. He reviewed changes made to the entrance and different designed steps, and all being above the street grade. Committee members discussed new design at entrance being more constrictive, the fence between Nittany Avenue and the gate, the four ways out of the stadium, now having four ticket booths, and the entrance not being the entrance to the field but to the Plaza. Showing renderings with elevations would be very helpful, look at west to east transition for Plaza (a new way), show ticket booths in rendering, and look at with needs of players and the public.

Press Box
The team worked on the press box by adding a platform, a good solution for others to be there but not inside and no extra stop is needed for the elevator.

Review Final Floor Plan Development
Ms. Childs reviewed new information for the locker room area: three separate rooms, the number of women’s fixtures are higher than men's, and identified Locker Room 1, 2 and 3. Spoke on eliminating the closet, entry to the storage area, and better flow in the walkway to each location. This will be coming to the full Board for Information/Discussion at the November 27 meeting and for approval at the December 4 meeting to move to construction documents. Our new Board member will be attending her first meeting December 4, so will need to make her fully aware. Committee member suggested it would help to show different configurations for different events. Would like to see football outlined and a double header.  Committee member offered concerns, and questioned if all sports had the opportunity to see this. Mr. Weakland responded that he has not had a direct conversation with all coaches at this point.

Mr. Poprik noted that Ms. Childs brought materials for treatment of spaces. Ms. Childs explained they would be removing all the brick and those present gathered around to view color options and stone materials, split face and ground face block, showing a variety of possibilities using the school colors. Committee member spoke on being cost conscious for the back of the building and Ms. Childs showed a sample of pavers that were being considered for the Plaza area. They are 12 x 12 and would be down with no grout between.

Mr. Poprik was looking for guidance for bringing this to the full Board, suggested having the samples in the back of the room and doing PowerPoint slides. Board could arrive a little early to view. He spoke on the meeting with the zoning hearing board. This facility is being built with no parking and scheduled for a parking variance that will be voted on Tuesday, November 28. The construction documents would be reviewed in February and the demolishing of the building will occur in the spring. Mr. Poprik reviewed the calendar for the Memorial Field project.

III.       Public Comment
Ms. Zydney spoke on looking into all-gender bathrooms, see what is involved, and may be worth looking at now and consider. She will forward an article to the full Board. Mr. Poprik will research PA Code. Discussion occurred on Codes and what needs to happen, the law is complicated and based on cases right now, and should get legal advice from Dr. Etter. Ms. Childs noted that PSU is using “all gender” on a single occupant room. Need to refer to building code and not school code. Committee member asked about a room for nursing and/or diaper changing and should look at what is required to do. Could look at possibly providing a space.

IV.       Future Agenda Items
Ms. Fishbaine noted the list below for future agendas and noted they will be coming up but there is not a definite when:  
          Playgrounds and Outdoor Areas
                  Internal discussion including: funding, goal/outcome, process
          High School Sign - Phil Hawk
          Athletic Fields
                  New North Field surface installation with related facilities
                  South Track Field surface and bleacher replacement with the addition of lights 
          Elementary Projects - Value Engineering

V.        Adjournment
Ms. Fishbaine adjourned the Board Facilities and Grounds Committee meeting at 12:53 p.m.

Submitted by,

 

Mary Jenn Dorman,
Board Secretary