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Board Meeting Agenda/Minutes 6-13-16
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Watch video of the meeting through CNET1.org
Agenda
June 13, 2016 Regular Board Meeting
Panorama Village Building - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
A. Board Bills for May 2016 (attachment IV-A)
B. Insurance Carriers to provide District coverages for 2016-17 as presented (attachment IV-B)
C. Annual Appointment of Tax Collectors for 2016-2017 (attachment IV-C)
D. Depository Banks and Investment Institutions for 2016-2017 School Year (attachment IV-D)
E. Annual appointment of NW Financial Group as municipal/financial advisor for 2016-2017 (attachment IV-E)
F. Annual bid award for Dairy Food Service Vendor, low bidder Galliker Dairy Co, in the amount of $35,749 as presented. (attachment IV-F)
G. Annual bid award for Pizza Food Service Vendor to Little Caesers for 2016-2017 year. (attachment IV-G)
H. Annual bid award for Gasoline, Diesel and Heating Oil to CS Myers and Son, and the bid award for propane to Heller Gas for the 2016-2017 school year. (attachment IV-H)
I. Fourth Foreign Exchange Student for the 2016-2017 school year from Spain as presented (attachment IV-I)
J. Approve request for tuition paying student to attend Delta program for 2016-2017 (attachment IV-J)
K. Approve a second request for tuition paying student to attend Delta program for 2016-2017 (attachment IV-K)
L. Board Meeting Minutes for May 9, 2016 (attachment IV-L)
M. Accept Policy Development Committee Meeting Notes for May 16, 2016 (attachment IV-M)
N. Board Work Session Minutes for May 16, 2016 (attachment IV-N)
O. Accept Finance and Audit Committee Meeting Notes May 19, 2016 (attachment IV-O)
P. Accept Communications Committee Meeting Notes for May 20, 2016 (attachment IV-P)
Q. Board Meeting Minutes for May 23, 2016 (attachment IV-Q)
R. Accept Culture, Climate and Learning Committee Meeting Notes for May 25, 2015 (attachment IV-R)
S. Accept Facilities and Grounds Committee Meeting Notes for June 1, 2016 (attachment IV-S)
T. Board Special Meeting Minutes for June 6, 2016 (attachment IV-T)
U. Board Budget Hearing Minutes for June 6, 2016 (Included in attachment IV-T)
V. Appoint Penni Fishbaine as Board representative to the State College Area School District Foundation for 2016 (attachment IV-V)
W. Approve bid award for Technology Infrastructure to low bidder Advance2000 in the amount of $337,682 as presented. (attachment IV-W).
X. Budget Amendment for 2015-2016 school year (attachment IV-X)
Y. Financial Reports for April 2016 (attachment IV-Y)
V. ACTION ITEMS
A. A motion to approve The Hartman Agency as Insurance Broker for the period 2016 through 2019 as presented. (attachment V-A)
E. A motion to approve Change Orders for the Panorama Village project as presented (attachment V-E)
F. A motion to approve the Final Budget for the 2016-2017 School Year, as presented in the attached resolution, which includes a 4.32% tax increase and a rate of 43.473 mills. (attachment V-F)
G. A motion to approve the Annual Homestead./Farmstead Resolution as presented (attachment V-G)
H. A motion to approve the Annual Real Estate Tax Installment Payment Resolution as presented (attachment V-H)
I. A motion to approve the Supplemental Property Tax Rebate Program Resolution (attachment V-I)
VI. INFORMATION/DISCUSSION
A. District Goal Category: Fiscal Stewardship
FY2016-2017 Budget with Future Projections (attachment VI-A)
B. District Goal Category: Facilities and Grounds
High School Change Order Update (attachment VI-B1)
District Wide Facilities Master Plan - Elementary Options Update (attachment VI-B2)
C. District Goal Category: Student Learning
High School Educational Model Update (attachment VI-C1)
Proposed Director of Gifted Services & Learning Enrichment Job Description (attachment VI-C2)
D. Policy Updates
Policy 211 - Student Accident Insurance (attachment VI-D)
E. PSBA Platform Committee and Items to be Considered (attachment VI-E)
VII. BOARD REPORTS
Culture Climate and Learning Committee
Facilities and Grounds Committee
Upcoming Committee Meetings:
Communications - June 14
Policy - June 15
Culture, Climate and Learning - June 22
Finance and Audit - June 23
VIII. FUTURE AGENDA PLANNING
June 27, 2016 Regular Meeting
**Action Items
Federal Grant Policy Guidelines
Approval of Secondary Textbooks for 2016-17 School Year
Policy 211 - Student Accident Insurance
**Information/Discussion
High School Construction Project Update
IX. ADJOURNMENT
V. HARTMAN AGENCY as INSURANCE BROKER 2016-2019
A motion to approve The Hartman Agency as Insurance Broker for the period 2016 through 2019 as presented. Ms. Fishbaine moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
VII. MEMORANDUM of UNDERSTANDING
A motion to approve the Memorandum of Understanding between State College Area Education Association and State College Area School District. Mr. Leous moved and Ms. Fishbaine seconded to approve the motion. There was no discussion.With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
VIII. HIGH SCHOOL CHANGE ORDERS and PLANCON PART I SUBMISSION
A motion to approve High School Change Orders and PlanCon Part I submission as presented. Mr. Fozard moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
District Wide Facilities Master Plan Elementary Options Update
Mr. Brown reported they had three meetings and shared a recap of what was received so far. There is much similarity in comments. He spoke on the upcoming Community Forum scheduled for June 16 and will be presenting a “Finance 101” for the public along with the Elementary Options update.
Board members discussed: The Board will need to take the lead role to make the decision; will need to look at what the committees came up with; and create our own and make a decision. The demographic information not being ready until August; the date not being set yet for information on getting the grants, and a calendar showing how and when Board will need to make the decision. Mr. Poprik added that the demographic information will have two components enrollment projections and the GIS component. Ms. Concepcion noted if board members had any questions, they could be sent to Dr. O’Donnell, Mr. Leous or herself and they will keep track of them.
XVII. POLICY 211 STUDENT
ACCIDENT INSURANCE
Mr. Brown noted this is the second viewing of this policy. He made slight revisions due to Board comments at the last review. This is a Policy we do not have in place and explained the green and red notations are the suggested changes. He removed waiver due to not necessarily required and today, received the accident insurance that would be supplied to parents. The language was recommended by the insurance broker, there is a process and a waiver is not deemed necessary. Board members discussed: preferred the policy not reference “Board,” this being an operational policy and should reference “District” or “Administration,” this being for around the clock activities, while in attendance at school, questioned if this is legal and it was noted the District solicitor has reviewed several times. Confusion with the waiver, already doing something so why are we excluding, exceptions handled on a case-by-case basis, with the former statement if something changes then the policy would not have to change, and should there be administrative guidelines for this one? Mr. Brown responded that administrative guidelines were not necessary. This needs to go back to the Policy Development Committee for further discussion.
XIX. BOARD REPORTS
● Culture Climate and Learning Committee - It was reported they discussed the HS Ed Model, and had an update on the Strategic Plan from Ed Fuller. She reviewed the upcoming items for their next meetings: Policy 105 Guidelines, English/Language Arts Curriculum, reconsider the LE Policy, Inclusive Excellence that is a broader School Climate Policy, and HS graduation requirements.
● Facilities and Grounds Committee - The minutes were approved tonight from the June 1 meeting and Mr. Brown reviewed the DWFMP Elementary Focus with upcoming Community Forum; and Memorial Field and the architects meeting with athletic directors, coaches, etc. So far, everything is on schedule for the High School project. The next Facilities and Grounds Committee meeting is July 6, 11:30 a.m., at Panorama Village Building.
XX. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed the items on the upcoming board meetings. If any board member has any questions or
would like something added, please contact Board Leadership.
Submitted by,
Mary Jenn Dorman
Board Secretary
Agenda
June 13, 2016 Regular Board Meeting
Panorama Village Building - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. COMMUNICATIONS (Press Release Preview)
Boys' Field and Track Team
Girls' Field and Track Team
Girls' Rugby Club Team
Middle School Football (attachment II)
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
A. Board Bills for May 2016 (attachment IV-A)
B. Insurance Carriers to provide District coverages for 2016-17 as presented (attachment IV-B)
C. Annual Appointment of Tax Collectors for 2016-2017 (attachment IV-C)
D. Depository Banks and Investment Institutions for 2016-2017 School Year (attachment IV-D)
E. Annual appointment of NW Financial Group as municipal/financial advisor for 2016-2017 (attachment IV-E)
F. Annual bid award for Dairy Food Service Vendor, low bidder Galliker Dairy Co, in the amount of $35,749 as presented. (attachment IV-F)
G. Annual bid award for Pizza Food Service Vendor to Little Caesers for 2016-2017 year. (attachment IV-G)
H. Annual bid award for Gasoline, Diesel and Heating Oil to CS Myers and Son, and the bid award for propane to Heller Gas for the 2016-2017 school year. (attachment IV-H)
I. Fourth Foreign Exchange Student for the 2016-2017 school year from Spain as presented (attachment IV-I)
J. Approve request for tuition paying student to attend Delta program for 2016-2017 (attachment IV-J)
K. Approve a second request for tuition paying student to attend Delta program for 2016-2017 (attachment IV-K)
L. Board Meeting Minutes for May 9, 2016 (attachment IV-L)
M. Accept Policy Development Committee Meeting Notes for May 16, 2016 (attachment IV-M)
N. Board Work Session Minutes for May 16, 2016 (attachment IV-N)
O. Accept Finance and Audit Committee Meeting Notes May 19, 2016 (attachment IV-O)
P. Accept Communications Committee Meeting Notes for May 20, 2016 (attachment IV-P)
Q. Board Meeting Minutes for May 23, 2016 (attachment IV-Q)
R. Accept Culture, Climate and Learning Committee Meeting Notes for May 25, 2015 (attachment IV-R)
S. Accept Facilities and Grounds Committee Meeting Notes for June 1, 2016 (attachment IV-S)
T. Board Special Meeting Minutes for June 6, 2016 (attachment IV-T)
U. Board Budget Hearing Minutes for June 6, 2016 (Included in attachment IV-T)
V. Appoint Penni Fishbaine as Board representative to the State College Area School District Foundation for 2016 (attachment IV-V)
W. Approve bid award for Technology Infrastructure to low bidder Advance2000 in the amount of $337,682 as presented. (attachment IV-W).
X. Budget Amendment for 2015-2016 school year (attachment IV-X)
Y. Financial Reports for April 2016 (attachment IV-Y)
Z. Human Resources Recommendations (attachment IV-Z)
A. A motion to approve The Hartman Agency as Insurance Broker for the period 2016 through 2019 as presented. (attachment V-A)
B. A motion to approve the purchase of five new 2016 30-passenger
buses to low bidder M.A. Brightbill for an amount not to exceed $251,420
as presented (attachment V-B)
C. A motion to approve the Memorandum of Understanding
between State College Area Education Association and State College Area
School District.
D. A motion to approve High School Change Orders and PlanCon Part I submission as presented (attachment V-D)E. A motion to approve Change Orders for the Panorama Village project as presented (attachment V-E)
F. A motion to approve the Final Budget for the 2016-2017 School Year, as presented in the attached resolution, which includes a 4.32% tax increase and a rate of 43.473 mills. (attachment V-F)
G. A motion to approve the Annual Homestead./Farmstead Resolution as presented (attachment V-G)
H. A motion to approve the Annual Real Estate Tax Installment Payment Resolution as presented (attachment V-H)
I. A motion to approve the Supplemental Property Tax Rebate Program Resolution (attachment V-I)
VI. INFORMATION/DISCUSSION
A. District Goal Category: Fiscal Stewardship
FY2016-2017 Budget with Future Projections (attachment VI-A)
B. District Goal Category: Facilities and Grounds
High School Change Order Update (attachment VI-B1)
District Wide Facilities Master Plan - Elementary Options Update (attachment VI-B2)
C. District Goal Category: Student Learning
High School Educational Model Update (attachment VI-C1)
Proposed Director of Gifted Services & Learning Enrichment Job Description (attachment VI-C2)
D. Policy Updates
Policy 211 - Student Accident Insurance (attachment VI-D)
E. PSBA Platform Committee and Items to be Considered (attachment VI-E)
VII. BOARD REPORTS
Culture Climate and Learning Committee
Facilities and Grounds Committee
Upcoming Committee Meetings:
Communications - June 14
Policy - June 15
Culture, Climate and Learning - June 22
Finance and Audit - June 23
VIII. FUTURE AGENDA PLANNING
June 27, 2016 Regular Meeting
**Action Items
Federal Grant Policy Guidelines
Approval of Secondary Textbooks for 2016-17 School Year
Policy 211 - Student Accident Insurance
**Information/Discussion
High School Construction Project Update
IX. ADJOURNMENT
MINUTES
June 13, 2016 Regular Board Meeting Minutes
Panorama Village Building - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the State College Area School District Board of School Directors meeting to order at 7:08 p.m. She welcomed all in attendance and those viewing from home. Ms. Concepcion announced the Board had an executive session June 6, 2016 on personnel, and a legal matter. She noted that Item IV-V, under Routine Approvals, would be pulled and put on the next meeting agenda. With the agenda before them, she asked board members if there were any changes; there were no other changes.
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amy Bader, Gretchen Brandt, Amber Concepcion, Dan Duffy (by phone), Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Student Representative:
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Randy Brown, Jennifer Evans, Mike Hardy, Curtis Johnson, Jacque Martin, Peg Pennepacker, Jason Perrin, Linda Pierce, Ed Poprik, Chris Rosenblum, Ryan Walsh, Donna Watson, Nick Zepp
Guests: Jordan Bair, Dennis Bender, Bernie Cantorna, Chip Cipro, Joselynn Eggert, Harry Hamilton, Dan Heist, Katie Heist, Pam Heist, Jacqueline Horner, Hyesen Kim, Lisa LaPorta, Tom LaPorta, Emma Lusk, Carl Ohlson, Beth Shisler, Steve Shisler, Theresa Solar, Josie Sublett, Griffin Thompson, Mia Wicks, Zoe Wicks
II. COMMUNICATIONS
Girls’ Rugby Club Team
Dr. O’Donnell introduced Bernie Cantorna, Girls’ Rugby Team Coach, and presented a Commendation to him and the team. The girls present, came forward. Mr. Cantorna spoke about the girls’ season having nine straight wins, being undefeated, and the success goes to the team and all their hard work to get here. They are PA 2016 Girls’ Rugby Club State Champions and sixth in the nation. Dr. O’Donnell and board members congratulated them on their accomplishment this season.
Girls’ Track and Field Team
Dr. O’Donnell introduced Jennifer Evans, Girls’ Track and Field Team Coach, and she thanked Dr. O’Donnell and board members for having them. She introduced representatives from the team, spoke on their 7-0 record for the season, having won District 6 championship eleven years in a row, and being the PA 2016 Girls’ Track and Field Championship Runner Up.
Boys’ Track and Field Team
Dr. O’Donnell introduced Steven Shisler, Boys’ Track and Field Team Coach, and he thanked all for being invited to attend tonight. There are 120 students on the roster but this was not a good night for attendance. This is the first State Championship for the Boy’s Track and Field Team and he shared a brief story of the day’s events and their great finish.
Dr. O’Donnell noted this year’s Graduation went smoothly on Saturday, the student speaker was phenomenal, and this has been one of the best graduations.
Dr. O’Donnell thanked Ms. Concepcion and Mr. Leous for the editorial so parents have an understanding for what we are working on and appreciated their crafting this communication. There will be a Community Forum on Thursday, June 16, 7:00 p.m. at Mount Nittany Middle School Cafeteria.
Panorama Village Building - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the State College Area School District Board of School Directors meeting to order at 7:08 p.m. She welcomed all in attendance and those viewing from home. Ms. Concepcion announced the Board had an executive session June 6, 2016 on personnel, and a legal matter. She noted that Item IV-V, under Routine Approvals, would be pulled and put on the next meeting agenda. With the agenda before them, she asked board members if there were any changes; there were no other changes.
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amy Bader, Gretchen Brandt, Amber Concepcion, Dan Duffy (by phone), Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent:
Board Secretary: Mary Jenn Dorman
Student Representative:
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Randy Brown, Jennifer Evans, Mike Hardy, Curtis Johnson, Jacque Martin, Peg Pennepacker, Jason Perrin, Linda Pierce, Ed Poprik, Chris Rosenblum, Ryan Walsh, Donna Watson, Nick Zepp
Guests: Jordan Bair, Dennis Bender, Bernie Cantorna, Chip Cipro, Joselynn Eggert, Harry Hamilton, Dan Heist, Katie Heist, Pam Heist, Jacqueline Horner, Hyesen Kim, Lisa LaPorta, Tom LaPorta, Emma Lusk, Carl Ohlson, Beth Shisler, Steve Shisler, Theresa Solar, Josie Sublett, Griffin Thompson, Mia Wicks, Zoe Wicks
II. COMMUNICATIONS
Girls’ Rugby Club Team
Dr. O’Donnell introduced Bernie Cantorna, Girls’ Rugby Team Coach, and presented a Commendation to him and the team. The girls present, came forward. Mr. Cantorna spoke about the girls’ season having nine straight wins, being undefeated, and the success goes to the team and all their hard work to get here. They are PA 2016 Girls’ Rugby Club State Champions and sixth in the nation. Dr. O’Donnell and board members congratulated them on their accomplishment this season.
Girls’ Track and Field Team
Dr. O’Donnell introduced Jennifer Evans, Girls’ Track and Field Team Coach, and she thanked Dr. O’Donnell and board members for having them. She introduced representatives from the team, spoke on their 7-0 record for the season, having won District 6 championship eleven years in a row, and being the PA 2016 Girls’ Track and Field Championship Runner Up.
Boys’ Track and Field Team
Dr. O’Donnell introduced Steven Shisler, Boys’ Track and Field Team Coach, and he thanked all for being invited to attend tonight. There are 120 students on the roster but this was not a good night for attendance. This is the first State Championship for the Boy’s Track and Field Team and he shared a brief story of the day’s events and their great finish.
Dr. O’Donnell noted this year’s Graduation went smoothly on Saturday, the student speaker was phenomenal, and this has been one of the best graduations.
Dr. O’Donnell thanked Ms. Concepcion and Mr. Leous for the editorial so parents have an understanding for what we are working on and appreciated their crafting this communication. There will be a Community Forum on Thursday, June 16, 7:00 p.m. at Mount Nittany Middle School Cafeteria.
Dr. O’Donnell spoke on Middle School Football They will be looking at larger 7th grade students to participate at the Middle School Football level. This is a change moving forward and after the season, we will reflect on how things went for this one year.
III. PUBLIC COMMENT
Ms. Concepcion noted each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business and asked if any audience members wanted to address the Board. The following audience members addressed the Board:
--Harry Hamilton spoke on racial profiling and need to push upward and forward. He is sure there has been progress but is here for a reminder. Harassment and intimidation are both crimes and as an educational body, he encouraged the Board to start in education. Maybe we can do things and urged Board to make a policy and have one place to write/report instances.
III. PUBLIC COMMENT
Ms. Concepcion noted each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business and asked if any audience members wanted to address the Board. The following audience members addressed the Board:
--Harry Hamilton spoke on racial profiling and need to push upward and forward. He is sure there has been progress but is here for a reminder. Harassment and intimidation are both crimes and as an educational body, he encouraged the Board to start in education. Maybe we can do things and urged Board to make a policy and have one place to write/report instances.
Mr. Hutchinson noted that things are being looked at through the Policy Development and Culture, Climate and Learning Committees. There are a number of components Kids treated in school, teacher training, recruiting teachers, and covering all the bases. They are looking to take a broad approach and also from every angle. Dr. O’Donnell added the work going on at the high school with student inclusivity. They are working on inclusive excellence and doing goal setting for next year to set the stage to work systemically and be proactive. We will need to react to the world and all cultures.
--Hyesen Kim noted she had three boys in the District and each participates in musical programs. She is concerned there has been nothing about a replacement for the third music teacher position being filled. Dr. O’Donnell responded that all has been looked at and at this time, all classes are covered. Nothing is being reduced for students. Another position would be related to elementary enrollment and the number of sections needed.
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
--Board Bills for May 2016 2015-2016 Grand Total
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
--Board Bills for May 2016 2015-2016 Grand Total
General Fund $10,327,787.32 $10,327,787.32
(checks 1023062 to 1023598, V103434 to V103461)
Food Service Fund 174,154.21 174,154.21
(checks 62487 to 62519)
Athletics Fund 84,838.90 84,838.90
(checks 49934 to 50026)
Activities Fund 37,990.43 37,990.43
(checks 91367 to 91393)
Purchasing Cards 110,803.90 110,803.90
(for May checks 210, 444, 7406, 839)
Total All Funds $10,735,574.76 $10,735,574.76
--Insurance Carriers to provide District coverages for 2016-17 as presented
--Annual Appointment of Tax Collectors for 2016-2017
--Depository Banks and Investment Institutions for 2016-2017 School Year
--Annual appointment of NW Financial Group as municipal/financial advisor for 2016-2017
--Annual bid award for Dairy Food Service Vendor, low bidder Galliker Dairy Co, in the amount of $35,749 as presented.
--Annual bid award for Pizza Food Service Vendor to Little Caesar's for 2016-2017 year.
--Annual bid award for Gasoline, Diesel and Heating Oil to CS Myers and Son, and the bid award for propane to Heller Gas for the 2016-2017 school year.
--Fourth Foreign Exchange Student for the 2016-2017 school year from Spain as presented
--Approve request for tuition paying student to attend Delta program for 2016-2017
--Approve a second request for tuition paying student to attend Delta program for 2016-2017
--Board Meeting Minutes for May 9, 2016
--Accept Policy Development Committee Meeting Notes for May 16, 2016
--Board Work Session Minutes for May 16, 2016
--Accept Finance and Audit Committee Meeting Notes May 19, 2016
--Accept Communications Committee Meeting Notes for May 20, 2016
--Board Meeting Minutes for May 23, 2016
--Accept Culture, Climate and Learning Committee Meeting Notes for May 25, 2016
--Accept Facilities and Grounds Committee Meeting Notes for June 1, 2016
--Board Budget Hearing Minutes for June 6, 2016
--Board Special Meeting Minutes for June 6, 2016 ( Included in attachment IV-T)
--Approve bid award for Technology Infrastructure to low bidder Advance2000 in the amount of $337,682 as presented.
--Budget Amendment for 2015-2016 school year
--Financial Reports for April 2016
--Human Resources Recommendations (refer to attachment IV-Z)
Mr. Fozard moved and Ms. Fishbaine seconded to approve the list of Routine Approvals with Item V removed. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
(checks 1023062 to 1023598, V103434 to V103461)
Food Service Fund 174,154.21 174,154.21
(checks 62487 to 62519)
Athletics Fund 84,838.90 84,838.90
(checks 49934 to 50026)
Activities Fund 37,990.43 37,990.43
(checks 91367 to 91393)
Purchasing Cards 110,803.90 110,803.90
(for May checks 210, 444, 7406, 839)
Total All Funds $10,735,574.76 $10,735,574.76
--Insurance Carriers to provide District coverages for 2016-17 as presented
--Annual Appointment of Tax Collectors for 2016-2017
--Depository Banks and Investment Institutions for 2016-2017 School Year
--Annual appointment of NW Financial Group as municipal/financial advisor for 2016-2017
--Annual bid award for Dairy Food Service Vendor, low bidder Galliker Dairy Co, in the amount of $35,749 as presented.
--Annual bid award for Pizza Food Service Vendor to Little Caesar's for 2016-2017 year.
--Annual bid award for Gasoline, Diesel and Heating Oil to CS Myers and Son, and the bid award for propane to Heller Gas for the 2016-2017 school year.
--Fourth Foreign Exchange Student for the 2016-2017 school year from Spain as presented
--Approve request for tuition paying student to attend Delta program for 2016-2017
--Approve a second request for tuition paying student to attend Delta program for 2016-2017
--Board Meeting Minutes for May 9, 2016
--Accept Policy Development Committee Meeting Notes for May 16, 2016
--Board Work Session Minutes for May 16, 2016
--Accept Finance and Audit Committee Meeting Notes May 19, 2016
--Accept Communications Committee Meeting Notes for May 20, 2016
--Board Meeting Minutes for May 23, 2016
--Accept Culture, Climate and Learning Committee Meeting Notes for May 25, 2016
--Accept Facilities and Grounds Committee Meeting Notes for June 1, 2016
--Board Budget Hearing Minutes for June 6, 2016
--Board Special Meeting Minutes for June 6, 2016 ( Included in attachment IV-T)
--Approve bid award for Technology Infrastructure to low bidder Advance2000 in the amount of $337,682 as presented.
--Budget Amendment for 2015-2016 school year
--Financial Reports for April 2016
--Human Resources Recommendations (refer to attachment IV-Z)
Mr. Fozard moved and Ms. Fishbaine seconded to approve the list of Routine Approvals with Item V removed. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
V. HARTMAN AGENCY as INSURANCE BROKER 2016-2019
A motion to approve The Hartman Agency as Insurance Broker for the period 2016 through 2019 as presented. Ms. Fishbaine moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
VI. BID AWARD for FIVE 30-PASSENGER BUSES
A motion to approve the purchase of five new 2016 30-passenger buses to low bidder M.A. Brightbill for an amount not to exceed $251,420 as presented. Mr. Fozard moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
A motion to approve the purchase of five new 2016 30-passenger buses to low bidder M.A. Brightbill for an amount not to exceed $251,420 as presented. Mr. Fozard moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
VII. MEMORANDUM of UNDERSTANDING
A motion to approve the Memorandum of Understanding between State College Area Education Association and State College Area School District. Mr. Leous moved and Ms. Fishbaine seconded to approve the motion. There was no discussion.With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
VIII. HIGH SCHOOL CHANGE ORDERS and PLANCON PART I SUBMISSION
A motion to approve High School Change Orders and PlanCon Part I submission as presented. Mr. Fozard moved and Ms. Fishbaine seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
IX. CHANGE ORDERS for PANORAMA VILLAGE PROJECT
A motion to approve Change Orders for the Panorama Village project as presented. Ms. Fishbaine moved and Dr. Bader seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
A motion to approve Change Orders for the Panorama Village project as presented. Ms. Fishbaine moved and Dr. Bader seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
X. APPROVAL of FINAL BUDGET for 2016-2017
A motion to approve the Final Budget for the 2016-2017 School Year, as presented in the attached resolution, which includes a 4.32% tax increase and a rate of 43.473 mills. At this time, moved to VI-A Budget Presentation prior to the remainder of action items.
VI-A -- FISCAL STEWARDSHIP FY2016-2017
Budget with Future Projections
A motion to approve the Final Budget for the 2016-2017 School Year, as presented in the attached resolution, which includes a 4.32% tax increase and a rate of 43.473 mills. At this time, moved to VI-A Budget Presentation prior to the remainder of action items.
VI-A -- FISCAL STEWARDSHIP FY2016-2017
Budget with Future Projections
Mr. Brown noted the Budget Hearing was last week. He would do a brief summary this year and for future years. He spoke on the Referendum Debt Service first year was interest only and second year will include the interest and principle and then will remain fairly level. The tax increase for 2016-17 is 4.32%, reviewed the details of local, state and federal revenue, salaries, fund balance, and mulit-year projections. The tax increase for 2017-18 will be 1.65%, even lower than the Act 1 Index, reviewed expenses, growth in salaries, health care, no additional positions, no program changes, the transfer to Capital Fund Balance and the Capital Reserve Fund with over a period of ten years drawing out money to pay for projects. Board members discussed: The retirement program and employer share, appreciated the outward look, referendum borrowing done in one shot instead of over three, the budget really tells the story of the District, would like a full understanding and better breakouts, reflect on Board approval for bids, the increase to the Foundation, the commitment was a long-term process of three years, development process takes time, and we are very transparent but need more understandability. Board members thanked Mr. Brown, Ms. Watson and Ms. Reinhardt for all their work on preparing this information.
Mr. Fozard moved and Ms. Fishbaine seconded to approve the Final Budget for the 2016-2017 School Year, as presented in the attached resolution, which includes a 4.32% tax increase and a rate of 43.473 mills. There was no further discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
XI. APPROVAL of HOMESTEAD/FARMSTEAD RESOLUTION
A motion to approve the Annual Homestead/Farmstead Resolution as presented. Mr. Leous moved and Ms. Fishbaine seconded to approve the motion. Board member noted that we do not have a choice; the state sends the funds and we tell the public how much reduction each homeowner will receive on taxes. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
A motion to approve the Annual Homestead/Farmstead Resolution as presented. Mr. Leous moved and Ms. Fishbaine seconded to approve the motion. Board member noted that we do not have a choice; the state sends the funds and we tell the public how much reduction each homeowner will receive on taxes. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
XII. APPROVE ANNUAL REAL ESTATE TAX INSTALLMENT PAYMENT RESOLUTION
A motion to approve the Annual Real Estate Tax Installment Payment Resolution as presented. Mr. Hutchinson moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
A motion to approve the Annual Real Estate Tax Installment Payment Resolution as presented. Mr. Hutchinson moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
XIII. APPROVE SUPPLEMENTARY PROPERTY TAX REBATE PROGRAM RESOLUTION
A motion to approve the Supplemental Property Tax Rebate Program Resolution as presented. Ms. Fishbaine moved and Mr. Hutchinson seconded the motion. Board member noted always voted no on this and will be voting yes this time. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
A motion to approve the Supplemental Property Tax Rebate Program Resolution as presented. Ms. Fishbaine moved and Mr. Hutchinson seconded the motion. Board member noted always voted no on this and will be voting yes this time. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Dr. Duffy was connected by phone.) The motion passed unanimously.
XIV. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
High School Change Order Update
Mr. Poprik noted there was not much to report. The change orders were updated based on the approvals earlier on the agenda. The Board approved the last value engineering change order. Now we are looking at unsuitable soils and rock removal (Addendum #9) CR, pages 10, 11, 12, 13 construction revision documents to reflect post bidding time and work on the project. At this time, we are $900,000 to the good on change orders.
High School Change Order Update
Mr. Poprik noted there was not much to report. The change orders were updated based on the approvals earlier on the agenda. The Board approved the last value engineering change order. Now we are looking at unsuitable soils and rock removal (Addendum #9) CR, pages 10, 11, 12, 13 construction revision documents to reflect post bidding time and work on the project. At this time, we are $900,000 to the good on change orders.
District Wide Facilities Master Plan Elementary Options Update
Mr. Brown reported they had three meetings and shared a recap of what was received so far. There is much similarity in comments. He spoke on the upcoming Community Forum scheduled for June 16 and will be presenting a “Finance 101” for the public along with the Elementary Options update.
Two more Community Forums have been scheduled: 1) July 18 to be held at Ferguson Township Elementary School and 2) August 15 to be held at Mount Nittany Elementary School. The CAC for Facilities and Finance Committees had a joint meeting last week and received input regarding:
What questions would you need answered prior to making recommendations on the Elementary School Projects? And Potential criteria needed for decision making.
What questions would you need answered prior to making recommendations on the Elementary School Projects? And Potential criteria needed for decision making.
Board members discussed: The Board will need to take the lead role to make the decision; will need to look at what the committees came up with; and create our own and make a decision. The demographic information not being ready until August; the date not being set yet for information on getting the grants, and a calendar showing how and when Board will need to make the decision. Mr. Poprik added that the demographic information will have two components enrollment projections and the GIS component. Ms. Concepcion noted if board members had any questions, they could be sent to Dr. O’Donnell, Mr. Leous or herself and they will keep track of them.
Board members took a break from 8:14 p.m. to 8:25 p.m.
XVI. DISTRICT GOAL CATEGORY: STUDENT LEARNING
High School Educational Model Update
Dr. O’Donnell noted this is a follow up to the presentation at the Culture, Climate and Learning (CCL) Committee. He introduced Curtis Johnson and Kathy Pechtold, who would be providing a brief update. Mr. Johnson reported that the name of SLC (Student Learning Community) was changed from the original, Small Learning Community since the focus is on the student. A Learning Community already exists in school and they are looking to formalize and grow others. The Learning Community is based on electives and the student can choose his/her community based on co-curricular and curricular. They can change the community choice each year or be completers. The rationale is in line with the school mission and Strategic Plan and the students that are involved tend to graduate with higher grade point averages. He spoke on the committee members with representation in all areas, the broad parameters for the Learning Communities, going with the same SLCs as started with and the 9th grade is already up and running. He spoke on the leadership framework for the authentic experience and hope to accomplish by the spring of next year. Ms. Pechtold noted this is not significantly different from what they have been doing and in January, they will do an interest inventory to look at interests and strengths to help students to look at careers. It will help counselors and the 9th Grade Learning Community to choose a pathway. The orientation will help with taking away always wanting to be with friends. Students will generate a portfolio 9 - 12 with artifacts of work in the core and/or elective areas. This will provide an electronic product going out into the world. She reviewed next steps going forward with determining criteria for graduation requirements for Diploma of Distinction and exploring International Baccalaureate Programme. Board members discussed: being eager to learn more about the Diploma of Distinction, would like to see samples just to see, talking through graduation requirements and preparing success for students in the future, elective with SLC choice, how IB would fit in with SLC, having the smaller communities but pathways within, it is more about choice, and counselors will help the dual areas of focus. The choice piece being great and not locking them in, where foreign language falls, having the right set of electives, at the end of 9th grade choosing a community, 10th grade being part of a community, and then, they can continue in the community or become a regular student. The portfolio idea is wonderful, there is a lot of expertise they can tap, engagement with the curriculum house is key, and relationship is strongest when students talk and get involved.
High School Educational Model Update
Dr. O’Donnell noted this is a follow up to the presentation at the Culture, Climate and Learning (CCL) Committee. He introduced Curtis Johnson and Kathy Pechtold, who would be providing a brief update. Mr. Johnson reported that the name of SLC (Student Learning Community) was changed from the original, Small Learning Community since the focus is on the student. A Learning Community already exists in school and they are looking to formalize and grow others. The Learning Community is based on electives and the student can choose his/her community based on co-curricular and curricular. They can change the community choice each year or be completers. The rationale is in line with the school mission and Strategic Plan and the students that are involved tend to graduate with higher grade point averages. He spoke on the committee members with representation in all areas, the broad parameters for the Learning Communities, going with the same SLCs as started with and the 9th grade is already up and running. He spoke on the leadership framework for the authentic experience and hope to accomplish by the spring of next year. Ms. Pechtold noted this is not significantly different from what they have been doing and in January, they will do an interest inventory to look at interests and strengths to help students to look at careers. It will help counselors and the 9th Grade Learning Community to choose a pathway. The orientation will help with taking away always wanting to be with friends. Students will generate a portfolio 9 - 12 with artifacts of work in the core and/or elective areas. This will provide an electronic product going out into the world. She reviewed next steps going forward with determining criteria for graduation requirements for Diploma of Distinction and exploring International Baccalaureate Programme. Board members discussed: being eager to learn more about the Diploma of Distinction, would like to see samples just to see, talking through graduation requirements and preparing success for students in the future, elective with SLC choice, how IB would fit in with SLC, having the smaller communities but pathways within, it is more about choice, and counselors will help the dual areas of focus. The choice piece being great and not locking them in, where foreign language falls, having the right set of electives, at the end of 9th grade choosing a community, 10th grade being part of a community, and then, they can continue in the community or become a regular student. The portfolio idea is wonderful, there is a lot of expertise they can tap, engagement with the curriculum house is key, and relationship is strongest when students talk and get involved.
Proposed Director of Gifted Services & Learning Enrichment Job Description
Dr. O’Donnell explained bringing forth this proposed job description. The Director of Student Services role has over five areas currently. He is taking the advantage of capacity to help this role by having a K-12 Leadership role for the Director of Gifted and Learning Enrichment. This proposal is not additional funding, will be aligned with the curriculum department, and will also provide support to Ms. Zmyslo being principal over two buildings.
Board members discussed: Being very glad to see this, directly with elementary and secondary curriculum, more of a team approach to provide experiences to kids, will have more efficiencies, could supervise and evaluate teachers, a lead person for testing, GIEP and enforcing those, and being a unique role with this focus. This position not being a full-time position, added supports for elementary, excited to see this role evolve, will be able to dedicate a larger amount of time, it is a good solution for challenges we currently have, and no refinements needed. Board members asked if it would help to move this item to action and others preferred to give a little time for community comments along with one board member being absent and might want to weigh in on this. This will be an action item on the June 27 agenda.
Dr. O’Donnell explained bringing forth this proposed job description. The Director of Student Services role has over five areas currently. He is taking the advantage of capacity to help this role by having a K-12 Leadership role for the Director of Gifted and Learning Enrichment. This proposal is not additional funding, will be aligned with the curriculum department, and will also provide support to Ms. Zmyslo being principal over two buildings.
Board members discussed: Being very glad to see this, directly with elementary and secondary curriculum, more of a team approach to provide experiences to kids, will have more efficiencies, could supervise and evaluate teachers, a lead person for testing, GIEP and enforcing those, and being a unique role with this focus. This position not being a full-time position, added supports for elementary, excited to see this role evolve, will be able to dedicate a larger amount of time, it is a good solution for challenges we currently have, and no refinements needed. Board members asked if it would help to move this item to action and others preferred to give a little time for community comments along with one board member being absent and might want to weigh in on this. This will be an action item on the June 27 agenda.
XVII. POLICY 211 STUDENT
ACCIDENT INSURANCE
Mr. Brown noted this is the second viewing of this policy. He made slight revisions due to Board comments at the last review. This is a Policy we do not have in place and explained the green and red notations are the suggested changes. He removed waiver due to not necessarily required and today, received the accident insurance that would be supplied to parents. The language was recommended by the insurance broker, there is a process and a waiver is not deemed necessary. Board members discussed: preferred the policy not reference “Board,” this being an operational policy and should reference “District” or “Administration,” this being for around the clock activities, while in attendance at school, questioned if this is legal and it was noted the District solicitor has reviewed several times. Confusion with the waiver, already doing something so why are we excluding, exceptions handled on a case-by-case basis, with the former statement if something changes then the policy would not have to change, and should there be administrative guidelines for this one? Mr. Brown responded that administrative guidelines were not necessary. This needs to go back to the Policy Development Committee for further discussion.
XVIII. PSBA PLATFORM COMMITTEE and PLATFORM ITEMS
Items to be Considered
Mr. Hutchinson reviewed the Platform items 1 and 2 to PSBA in opposition of HB 805. Item #1 deals with the use of teacher evaluation system for high-stake purposes (furloughs, tenure, compensation). The language in the current 805 is not clear and deals with furloughing teachers according to an evaluation system that has no validity. Need to make things more clear and Mr. Hutchinson shared his thinking and Board could support in principle and wordsmith the document he prepared. Item #2 is to oppose any legislation that ties individual teacher’s “proficiency” rating to overall school data. Board members discussed: Where the rest of the Platform Committee is on this, should not do this based on bad data, paragraph #1 is not rationale, the rationale is very subjective, we are opposing the legislation that would do this, not to allow school districts to use this data, oppose legislation that mandates this, not comfortable with the first one for local control, and the overall process is a concern. This could create disincentives, it is a state mandated formula, no concept of how it works, HB 805 permits use of this, do not oppose 805 but oppose use of standardized tests that are not valid, if not valid easier to prove, might have some feedback, tighten for objectivity, and will bring back to next Board meeting for action. Mr. Hutchinson reminded board members to do the PSBA survey.
Items to be Considered
Mr. Hutchinson reviewed the Platform items 1 and 2 to PSBA in opposition of HB 805. Item #1 deals with the use of teacher evaluation system for high-stake purposes (furloughs, tenure, compensation). The language in the current 805 is not clear and deals with furloughing teachers according to an evaluation system that has no validity. Need to make things more clear and Mr. Hutchinson shared his thinking and Board could support in principle and wordsmith the document he prepared. Item #2 is to oppose any legislation that ties individual teacher’s “proficiency” rating to overall school data. Board members discussed: Where the rest of the Platform Committee is on this, should not do this based on bad data, paragraph #1 is not rationale, the rationale is very subjective, we are opposing the legislation that would do this, not to allow school districts to use this data, oppose legislation that mandates this, not comfortable with the first one for local control, and the overall process is a concern. This could create disincentives, it is a state mandated formula, no concept of how it works, HB 805 permits use of this, do not oppose 805 but oppose use of standardized tests that are not valid, if not valid easier to prove, might have some feedback, tighten for objectivity, and will bring back to next Board meeting for action. Mr. Hutchinson reminded board members to do the PSBA survey.
XIX. BOARD REPORTS
● Culture Climate and Learning Committee - It was reported they discussed the HS Ed Model, and had an update on the Strategic Plan from Ed Fuller. She reviewed the upcoming items for their next meetings: Policy 105 Guidelines, English/Language Arts Curriculum, reconsider the LE Policy, Inclusive Excellence that is a broader School Climate Policy, and HS graduation requirements.
● Facilities and Grounds Committee - The minutes were approved tonight from the June 1 meeting and Mr. Brown reviewed the DWFMP Elementary Focus with upcoming Community Forum; and Memorial Field and the architects meeting with athletic directors, coaches, etc. So far, everything is on schedule for the High School project. The next Facilities and Grounds Committee meeting is July 6, 11:30 a.m., at Panorama Village Building.
Upcoming Board Committee Meetings: Communications June 14, Policy Development June 15, Culture, Climate and Learning June 22, and Finance and Audit June 23
XX. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed the items on the upcoming board meetings. If any board member has any questions or
would like something added, please contact Board Leadership.
XXI. ADJOURNMENT
Mr. Fozard moved and Ms. Fishbaine seconded to adjourn the meeting. All board members present voted aye on a roll call vote. (Dr. Duffy was no longer connected by phone.) The motion passed unanimously. Ms. Concepcion adjourned the regular board meeting at 10:06 p.m.
Mr. Fozard moved and Ms. Fishbaine seconded to adjourn the meeting. All board members present voted aye on a roll call vote. (Dr. Duffy was no longer connected by phone.) The motion passed unanimously. Ms. Concepcion adjourned the regular board meeting at 10:06 p.m.
Submitted by,
Mary Jenn Dorman
Board Secretary
