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Board Meeting Agenda/Minutes 12-19-16
All attachments in pdf
Link to video of the meeting through CNET1.org
Agenda
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
A. Accept Facilities and Grounds Committee Meeting Notes December 7, 2016 (attachment IV-A)
B. Accept Board Reorganization Meeting and Regular Meeting Minutes December 5, 2016 (attachment IV-B)
C. District Bills for November 2016 (attachment IV-C)
D. Treasurer’s Financial Reports for October 2016 (attachment IV-D)
E. Budget Transfers for November 2016 (attachment IV-E)
F. Budget Amendment for 2016-17 (attachment IV-F)
G. Out-of-State/Overnight Student Travel (attachment IV-G)
H. Student Activity Advisors and Student Treasurers for 2016-17 School Year (attachment IV-H)
January 23, 2017 Regular Meeting
**Action Items
Approve 2017-2018 School Year Calendar
**Information Discussion
District Goal Category: Fiscal Stewardship
2017-2018 Preliminary Budget
District Goal Category: Facilities and Grounds
Elementary Projects Design Development
High School Project Update
Future Community Forums
January 10, 2017 Corl Street Elementary
January 16, 2017 Memorial Field (potential change to February date)
January 17, 2017 Radio Park Elementary
January 24, 2017 Houserville Elementary
IX. ADJOURNMENT
December 19, 2016 Regular Board Meeting
Panorama Village Administrative Center - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. COMMUNICATIONS (Press Release Preview) (Press Release Recap)
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
Panorama Village Administrative Center - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. COMMUNICATIONS (Press Release Preview) (Press Release Recap)
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
A. Accept Facilities and Grounds Committee Meeting Notes December 7, 2016 (attachment IV-A)
B. Accept Board Reorganization Meeting and Regular Meeting Minutes December 5, 2016 (attachment IV-B)
C. District Bills for November 2016 (attachment IV-C)
D. Treasurer’s Financial Reports for October 2016 (attachment IV-D)
E. Budget Transfers for November 2016 (attachment IV-E)
F. Budget Amendment for 2016-17 (attachment IV-F)
G. Out-of-State/Overnight Student Travel (attachment IV-G)
H. Student Activity Advisors and Student Treasurers for 2016-17 School Year (attachment IV-H)
I. Human Resources Recommendations (attachment IV-I)
V. ACTION ITEMS
A. A motion to approve the Data Warehouse and Analytics Proposal as presented at the November 28, 2016 Board meeting.
(attachment V-A)
B. A motion to approve High School Project Change Orders as presented. (attachment V-B)
C. A motion to approve the Accelerated Opt Out Resolution certifying the tax rate within the Act 1 Index of 2.5% for the 2017-2018 Fiscal Year. (attachment V-C)
D. A motion to approve Expulsion Waiver Agreement 2016-2017-03 with student and student’s parents.
VI. INFORMATION/DISCUSSION
A. District Goal Category: Student Learning
● Updated Proposed 2017-2018 School Year Calendar (attachment VI-A)
B. District Goal Category: Facilities and Grounds
● Memorial Field Project Update (attachment VI-B1)
● Elementary School Projects Design Development Update (attachment VI-B2)
● High School Project Update (attachment VI-B3)
C. District Goal Category: Fiscal Stewardship
● Development Update (attachment VI-C) (presentation)
D. District Goal Category: Policy Development
● Second reading of policy: School Climate/Inclusive Excellence (attachment VI-D)
E. Required Memorandum of Understanding for Transportation of Foster Care Youth (attachment VI-E)
VII. BOARD COMMITTEE REPORTS
--Facilities and Grounds Committee
--Policy Development Committee
Upcoming Committee Meetings:
--Culture, Climate and Learning Committee Meeting - December 20
VIII. FUTURE AGENDA PLANNING
January 9, 2017 Regular Meeting
**Action Items
V. ACTION ITEMS
A. A motion to approve the Data Warehouse and Analytics Proposal as presented at the November 28, 2016 Board meeting.
(attachment V-A)
B. A motion to approve High School Project Change Orders as presented. (attachment V-B)
C. A motion to approve the Accelerated Opt Out Resolution certifying the tax rate within the Act 1 Index of 2.5% for the 2017-2018 Fiscal Year. (attachment V-C)
D. A motion to approve Expulsion Waiver Agreement 2016-2017-03 with student and student’s parents.
VI. INFORMATION/DISCUSSION
A. District Goal Category: Student Learning
● Updated Proposed 2017-2018 School Year Calendar (attachment VI-A)
B. District Goal Category: Facilities and Grounds
● Memorial Field Project Update (attachment VI-B1)
● Elementary School Projects Design Development Update (attachment VI-B2)
● High School Project Update (attachment VI-B3)
C. District Goal Category: Fiscal Stewardship
● Development Update (attachment VI-C) (presentation)
D. District Goal Category: Policy Development
● Second reading of policy: School Climate/Inclusive Excellence (attachment VI-D)
E. Required Memorandum of Understanding for Transportation of Foster Care Youth (attachment VI-E)
VII. BOARD COMMITTEE REPORTS
--Facilities and Grounds Committee
--Policy Development Committee
Upcoming Committee Meetings:
--Culture, Climate and Learning Committee Meeting - December 20
VIII. FUTURE AGENDA PLANNING
January 9, 2017 Regular Meeting
**Action Items
Approve Memorandum of Understanding for Transportation of Foster Care Youth
**Information Discussion
District Goal Category: Facilities and Grounds
Elementary Projects Design Development
**Information Discussion
District Goal Category: Facilities and Grounds
Elementary Projects Design Development
January 23, 2017 Regular Meeting
**Action Items
Approve 2017-2018 School Year Calendar
**Information Discussion
District Goal Category: Fiscal Stewardship
2017-2018 Preliminary Budget
District Goal Category: Facilities and Grounds
Elementary Projects Design Development
High School Project Update
Future Community Forums
January 10, 2017 Corl Street Elementary
January 16, 2017 Memorial Field (potential change to February date)
January 17, 2017 Radio Park Elementary
January 24, 2017 Houserville Elementary
IX. ADJOURNMENT
MINUTES
December 19, 2016 Regular Board Meeting Minutes
Panorama Village Administrative Center - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the State College Area School District Board of School Directors regular meeting to order at 7:04 p.m. She welcomed all in attendance and those viewing from home. Ms. Concepcion noted the Board held an executive session before this meeting on personnel and student discipline. With the agenda before them, she asked board members if there were any changes; there were no changes.
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amy Bader, Gretchen Brandt, Amber Concepcion, Dan Duffy, Penny Fishbaine (connected by phone), Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent: Penni Fishbaine (connected by phone)
Acting Board Secretary: Mary Kay Montovino
Student Representative: Ally Ellis
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Vernon Bock, Becky Brigman, Randy Brown, Becky Collins, Terri DelReal, Carly Funk, Jeanne Knouse, Robin Lallement, Nabil Mark, Ron Meyers, Peg Pennepacker, Jason Perrin, Linda Pierce, Ed Poprik, Chris Rosenblum, Eugene Ruocchio, Lori Valent, Donna Watson, Sarah Winton
Guests: Stephani Bjorklund, Anna Childe, Robert Lingenfelter, Doug Loviscky, Karyn McKinney Marvasti, Paul Olivett, Adam Schram, John Sheridan, Marion Sheridan, Erica Smith, Matt Vidic, Gillian Warner
II. COMMUNICATIONS
Ms. Concepcion recognized and thanked all retirees and read a few words about each retiree who had been with the district 25 years or more. She thanked them for their service and wished them well in their retirement.
Dr. O’Donnell thanked the Board for their continued public appreciation of our retirees. He also thanked Peg Pennepacker for her service to the District as our Athletic Director for the past 6 years overseeing 66 teams including High School, Middle School and our intramural programs.
Dr. O’Donnell also mentioned a few upcoming events:
● Two Straight Talk presentations regarding social media will be taped by C-Net and will be posted on our website. January 12, 2017 and January 17, 2017 both begin at 7:00 p.m. and will be held in the Mount Nittany Middle School Auditorium.
● Preschool Fair co-sponsored by Mothers and More and the State College Area School District will be held on January 7, 2017 at Mount Nittany Middle School and is a free event showcasing available preschool programs so that parents can make informed decisions for their preschoolers.
III. PUBLIC COMMENT
Ms. Concepcion noted each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. The following audience members addressed the Board:
--Karyn McKinney Marvasti, Professor at PSU and serves on many committees for Diversity, noted she has a child in Park Forest Elementary and provided further background information on herself. She was present to address the School Climate/Inclusive Excellence Policy on the agenda and is very satisfied with the education her child is receiving in this very diverse District. She is happy to see the District not only tolerates but embraces and accepts diversity through the School Climate/Inclusive Excellence Policy, a positive affirmation.
--Stephani Bjorklund has two children in Easterly Parkway Elementary School and also spoke on the policy. She too, is pleased to be in a District of diversity with support of it. The School Climate/Inclusive Excellence Policy helps teachers and staff with expectations, goals and providing quality learning experiences.
--Peg Pennepacker thanked SCASD Board for the opportunity for serving the students and staff for the past six years as Athletic Director. She is grateful for concluding her 36 years in education at SCASD and offered to do whatever is needed for a good transition for the next Director. Ms. Concepcion noted Ms. Pennepacker would be missed.
--Marion Sheridan thanked board members for listening to her comments at the last meeting and also thanked them for their service. She was back to share more concerns regarding the Foundation. She does appreciate the acknowledgement of a misstep, what has been updated and made more clear on the website, but had various questions on the budget. She spoke on money being spent and money coming in, the need for a clear financial report and looking at sustainability, a timeline and sharing the goals.
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
--Facilities and Grounds Committee Meeting Notes December 7, 2016
--Reorganization Meeting and Regular Board Meeting Minutes December 5, 2016
--District Bills for November 2016 2016-17 Grand Total
General Fund $9,239,572.19 $9,239,572.19
(checks 1026262 to 1026747 and V103621 to V103648)
Food Service Fund 141,561.43 141,561.43
(checks 62875 to 62904)
Athletics Fund 37,438.51 37,438.51
(checks 50502 to 50530)
Activities Fund 23,513.36 23,513.36
(checks 91526 to 91553)
Purchasing Cards 96,286.43 96,286.43
(For October checks 217, 450, 7479, 849)
Total All Funds $9,538,371.92 $9,538,371.92
--Treasurer’s Financial Reports for November 2016
--Budget Transfers for November 2016
--Budget Amendment for 2016-17 to include:
● Park Forest Middle School received funding from the 2016 McDonald’s Make Activities Count (MAC) Grant in the amount of $1,704 for use in the 2016-2017 school year.
● The Career and Technical Center at the High School received substantial approval for their Title III-C Perkins Grant for the 2016-2017 school year in the amount of $69,589.
--Out-of-State/Overnight Student Travel
--Student Activity Advisors and Student Treasurers for 2016-17 School Year
--Human Resources Recommendations (refer to attachment IV-I)
Mr. Leous moved and Mr. Fozard seconded to approve the listing of Routine Approvals as presented. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
V. APPROVE the DATA WAREHOUSE AND ANALYTICS PROPOSAL
A motion to accept the Data Warehouse and Analytics Proposal as presented at the December 5, 2016 meeting. Mr. Fozard moved and Dr. Duffy seconded to accept the motion as presented. Mr. Leous provided the CAC for Technology Report, his observations for this item, it is a housed system by us, how well it integrated with our business systems, assessment and curriculum systems, and professional developments for faculty/staff. He is in support of this decision. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
VI. APPROVE HIGH SCHOOL PROJECT CHANGE ORDERS
A motion to approve High School Project Change Orders as presented below:
--General Contractor CO #45, in the amount of $2,063.46
--General Contractor CO #46, in the amount of $13,010.68
--Site Contractor CO #20, in the amount of $23,092.50
--Mechanical Contractor CO #05, in the amount of $4,243.00
Mr. Leous moved and Dr. Duffy seconded to approve the motion as presented. Mr. Poprik noted there were four change orders and all explained in the memo. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
VII. APPROVE ACCELERATED OPT OUT RESOLUTION
A motion to approve the Accelerated Opt Out Resolution as presented. Dr. Duffy moved and Mr. Fozard seconded to approve the motion as presented. Board member asked if only page 3 would go to the state and Ms. Watson responded with an explanation that the amount we are intending is below the rate. With the motion moved and seconded above to approve the Accelerated Opt Out Resolution certifying the tax rate within the Act 1 Index of 2.5% for the 2017-2018 Fiscal Year, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
VIII. APPROVE EXPULSION WAIVER AGREEMENT 2016-2017-03
A motion to approve the Expulsion Waiver Agreement 2016-2017-03 with student and student’s parents. Mr. Leous moved and Mr. Fozard seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
IX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
Updated Proposed 2017-2018 School Year Calendar
Dr. O’Donnell noted that Dr. Perrin would review the calendar and explain the noted changes. Following November 14 presentation, PSSA dates have been realigned along with some other dates. Draft Calendar D compared to former calendars has a two-week winter break due to the high school project. Conference days in April are together and no snow make-up days are built into the calendar due to the two week break and the full week of spring break. The last school day would be June 11, 2017, and the snow make-up days would follow as needed. Discussed the fact of more days in the last marking period and Dr. Perrin explained the restraints of this with records day being close to the end of the marking periods and more days in the last marking period due to missed time of instruction because of testing. Board members spoke about commencement being prior to the last day of school and would like to see it pushed back to after the last day of school. This year with the long breaks is unusual and this issue could be looked at for next year. Also there was an understanding that there is a longer winter break due to the high school project and a block of time without students. Student Representative noted that there does need to be some amount of spring break due to this being a very busy time of year for students. Ms. Concepcion asked about the possibility of Community Education providing something for children the first week of January and the spring break week. With other suggestions made, Dr. Perrin would take the suggestions into account and any other adjustments suggested that could be considered. The calendar is projected to be brought back as an action item the second Board meeting in January.
X. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
Memorial Field Project Update
Mr. Poprik said the primary focus of the discussion this evening focuses on calendar. Anna Childe and Robert Lingenfelter from Weber Murphy Fox were in attendance. During the December 7 Facilities and Grounds Committee meeting, there were some interesting discussions concerning the timing of the proposed January Public Forum and the very narrow option selection that the Board is currently facing as its next action item. Committee members felt that the Board had information presented to them to make an option selection. It has been around for quite a long time, many CAC meetings and action items. Have the Board make an option selection either at the first or second meeting in January rather than February, prior to the Forum. With the selected option having been chosen moving into the Forum, could then delve more holisticly into the schematic design. Board members noted that we really do want to get public input in the design and what they would like to see in the renovation; the CAC for Facilities was leaning in the same direction; and board members agreed that an option be chosen in January. Board member mentioned that the CAC for Athletics discussed it also, they felt comfortable with the option without the building. Weber Murphy Fox should continue to fill in any details by the January 4 Facilities and Grounds meeting as well as the Regular Board meeting to be held on January 9. This item will be brought back to the Board as an information/discussion item on January 9 then action on January 23.
Ms. Concepcion asked if Mr. Poprik could share some visuals that shows how the locker rooms, etc. fit under the bleachers and from a couple different angles.
XI. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
Development Update
Dr. O’Donnell and Mr. Brown began with an overview and history of development in the past. Details were provided in the attachment memo provided prior to the meeting. Dr. O’Donnell introduced Paul Olivett, Doug Loviscky and Chris Buchignani who are members of the Education Foundation Board. The Board currently has seven members with still a few open spots, but they continue to recruit new members. The first Board meetings were held in September and November with elections and a third meeting is scheduled for January 4, 2017.
The July 2015 proposal to the Board was for a three-year period and they are at year 1.5 at this point. The Education Foundation has received donations in the amount of $23,000 thus far. The budget of $120,000 for the development function does include pay for Mr. Olivett, mailings, advertising, etc. under the direction of the Superintendent and the Business Administrator. Major initiatives at this time include Educational Improvement Tax Credit (EITC), Memorial Field Project, and an Annual Fund Campaign. Through the EITC Program, two sizable donations have been received from First National Bank and Fulton Bank. EITC donations have to be earmarked for a specific project and at this time, Oracle and IB Programme are the two approved projects. We are able to apply for other programs in the future.
Suggested Memorial Field Fundraising opportunities include naming the stadium, the building, patio area, memorial wall, locker rooms, training rooms, patio bricks, etc. as well as advertising. Some conversations have occurred among local businesses about possible naming/advertising opportunities. Board member mentioned that naming rights are included in one of the policies that the Policy Committee is look at as well as signage. Mr. Olivett noted conversations have been very broad at this point. Communications from the Foundation in the early stages include development of their website, monthly emails, radio interviews, the Foundation Magazine and the annual appeal. The second stage outreach will include EITC donations, capital campaign and hopefully a special event in the fall of 2017 in conjunction with the Distinguished Alumni celebration.
Board members thanked Mr. Olivett for his leadership and thanked Mr. Loviscky and Mr. Buchignani for volunteering their time. The Board invested in this foundation, you don’t get a return on an investment immediately. We gave this three years. Board member requested more of a breakdown of the budget, expenses and donations received so they can see where and how we are doing; expenses with the Brick Campaign also need to be reflected. We should involve the CAC for Finance, but also the Culture, Climate and Learning Committee. We are at the halfway point, this information will help to show us if we are on the right track. Board member also thanked Mr. Olivett, Mr. Loviscky and Mr. Buchignani for all that they do. We have a lot of momentum, the Foundation Board started in September with good energy and if we look back into history, at amount spent on development and money brought in, we are in the same position.
Ms. Fishbaine disconnected at 9:12 p.m. Board members took a break from 9:12 to 9:30 p.m.
XII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
Elementary School Projects Design Update
Mr. Poprik shared an expanded development calendar. There is one revision in terms of dates compared to the last calendar. The Houserville Public Forum was moved to January 24, 2017 and Corl Street Public Forum was moved to January 10, 2017. Ms. Concepcion mentioned that the Act 34 dates were of interest. In addition to the Act 34 hearings we are also required to have a hearing on the closure of the Lemont Elementary Building. It would be appropriate to take action moving the Houserville Project forward and the closure of the Lemont Building at the same time. Ms. Concepcion also asked if we would be required to have a closure hearing for the Nittany Avenue Building. Mr. Poprik will discuss with Dr. Etter and look into whether this is required.
High School Project Update
With hunting season in Pennsylvania and the arctic blast of cold recently, we have fallen behind a little. We are in the process of recovering from these two events. When the project started roughly a year ago, a calendar was prepared for the entire 40 months of the project. With that calendar, it was projected to be under roof in at least two of the pods by the end of January. We also developed an accelerated calendar of being under roof by the end of December. We are a week to maybe nine days behind the accelerated calendar but are still a solid 3-4 weeks ahead of the original calendar. Mr. Poprik shared a few project photos. There is temporary heat on the first and second floors to aid some of the interior work with using large propane heaters. Mr. Poprik also shared a, to scale, overlay of Beaver Stadium over the project which shows the size of the project. We are 162 days with no reportable accidents on site.
XIII. REQUIRED MEMORANDUM OF UNDERSTANDING FOR TRANSPORTATION OF FOSTER CARE YOUTH
Ms. Knouse noted the change in federal requirements does not change our current practices of working with neighboring districts when kids are in tough spots. CYS can now put forth money towards providing school of choice. There is no change except for the reference of Foster Care instead of Homeless. Everything written in this document is prescribed by PDE, only change was from LEA to SCASD. There is no change in our current practices. We have a transportation procedure document that goes along with this and we work it out with our transportation director and neighboring districts. For the most part, we do our best to provide transportation for our foster youths to their school of origin. Board member asked if it would be helpful to move this item to action. Ms. Knouse responded, yes, but the document is not going to change since it is prescribed by PDE. Ms. Zydney made a motion to move the Required Memorandum of Understanding for Transportation of Foster Care Youth to action. All board members present voted aye with a voice vote. (Ms. Fishbaine had disconnected by phone.) The motion passed. Ms. Zydney moved and Mr. Fozard seconded to accept the Required Memorandum of Understanding for Transportation of Foster Care Youth. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine had disconnected by phone.) The motion passed unanimously.
XIV. SECOND READING OF POLICY: SCHOOL CLIMATE/INCLUSIVE EXCELLENCE
Mr. Hutchinson shared that he took into account all the comments and suggestions that were shared with him. Board members support this and were thankful for the public support shown during the public comment. Board member commented that this is very broad and serves as an umbrella policy; another really likes the way it’s coming along; and appreciates the added emphasis on fostering student learning and preparing kids for the future. Board member is in support of a policy but not in support of this policy due to not holding us accountable; it is too broad and doesn’t feel we should be incorporating a non-regulatory standard into our policy. Also, is very concerned about that incorporation by reference of a non-body that has no regulatory control over the District. Concerns will be sent to Mr. Hutchinson. Discussion continued among the Board on how to rephrase the statement and board member will circulate other questions among the Board.
XV. BOARD COMMITTEE REPORTS
--Facilities and Grounds Committee - We saw the outcome of the last meeting through the updates earlier.
--Policy Development Committee - Ms. Brandt shared that two components of Policy 006 were discussed concerning whether we follow Robert’s Rules or not. It was decided to add a statement that if any questions about Roberts Rules arise, we would defer to the Parliamentarian. Also discussed how many days in advance of a scheduled meeting the agenda and materials are to be available to the Board. It was decided that whenever possible, three (3) days prior to a Regular Board Meeting and two (2) days prior to a Committee meeting would be followed. Policy 913.3, Gifts to the District, the main point taken away is that the CAC for Fundraising reference needs to be removed from policy since we no longer have that. Also discussed the Smoking, Tobacco products policy and decided that “Vaping” will be included. In the future Contracted Services will be discussed as well as Head Lice.
--Upcoming Committee Meetings: Culture Climate and Learning Committee - December 20.
XVI. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed items for the next Board meetings.
XVIII. ADJOURNMENT
Dr. Duffy moved and Mr. Fozard seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. Fishbaine had disconnected by phone.) The motion passed unanimously. Ms. Concepcion adjourned the State College Area School District Board of School Directors’ Regular meeting at 10:26 p.m.
Submitted by,
Mary Kay Montovino
Acting Board Secretary
Panorama Village Administrative Center - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the State College Area School District Board of School Directors regular meeting to order at 7:04 p.m. She welcomed all in attendance and those viewing from home. Ms. Concepcion noted the Board held an executive session before this meeting on personnel and student discipline. With the agenda before them, she asked board members if there were any changes; there were no changes.
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amy Bader, Gretchen Brandt, Amber Concepcion, Dan Duffy, Penny Fishbaine (connected by phone), Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent: Penni Fishbaine (connected by phone)
Acting Board Secretary: Mary Kay Montovino
Student Representative: Ally Ellis
Solicitor: Scott Etter
Superintendent: Robert O’Donnell
District Personnel: Vernon Bock, Becky Brigman, Randy Brown, Becky Collins, Terri DelReal, Carly Funk, Jeanne Knouse, Robin Lallement, Nabil Mark, Ron Meyers, Peg Pennepacker, Jason Perrin, Linda Pierce, Ed Poprik, Chris Rosenblum, Eugene Ruocchio, Lori Valent, Donna Watson, Sarah Winton
Guests: Stephani Bjorklund, Anna Childe, Robert Lingenfelter, Doug Loviscky, Karyn McKinney Marvasti, Paul Olivett, Adam Schram, John Sheridan, Marion Sheridan, Erica Smith, Matt Vidic, Gillian Warner
II. COMMUNICATIONS
Ms. Concepcion recognized and thanked all retirees and read a few words about each retiree who had been with the district 25 years or more. She thanked them for their service and wished them well in their retirement.
Dr. O’Donnell thanked the Board for their continued public appreciation of our retirees. He also thanked Peg Pennepacker for her service to the District as our Athletic Director for the past 6 years overseeing 66 teams including High School, Middle School and our intramural programs.
Dr. O’Donnell also mentioned a few upcoming events:
● Two Straight Talk presentations regarding social media will be taped by C-Net and will be posted on our website. January 12, 2017 and January 17, 2017 both begin at 7:00 p.m. and will be held in the Mount Nittany Middle School Auditorium.
● Preschool Fair co-sponsored by Mothers and More and the State College Area School District will be held on January 7, 2017 at Mount Nittany Middle School and is a free event showcasing available preschool programs so that parents can make informed decisions for their preschoolers.
III. PUBLIC COMMENT
Ms. Concepcion noted each individual would be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business. The following audience members addressed the Board:
--Karyn McKinney Marvasti, Professor at PSU and serves on many committees for Diversity, noted she has a child in Park Forest Elementary and provided further background information on herself. She was present to address the School Climate/Inclusive Excellence Policy on the agenda and is very satisfied with the education her child is receiving in this very diverse District. She is happy to see the District not only tolerates but embraces and accepts diversity through the School Climate/Inclusive Excellence Policy, a positive affirmation.
--Stephani Bjorklund has two children in Easterly Parkway Elementary School and also spoke on the policy. She too, is pleased to be in a District of diversity with support of it. The School Climate/Inclusive Excellence Policy helps teachers and staff with expectations, goals and providing quality learning experiences.
--Peg Pennepacker thanked SCASD Board for the opportunity for serving the students and staff for the past six years as Athletic Director. She is grateful for concluding her 36 years in education at SCASD and offered to do whatever is needed for a good transition for the next Director. Ms. Concepcion noted Ms. Pennepacker would be missed.
--Marion Sheridan thanked board members for listening to her comments at the last meeting and also thanked them for their service. She was back to share more concerns regarding the Foundation. She does appreciate the acknowledgement of a misstep, what has been updated and made more clear on the website, but had various questions on the budget. She spoke on money being spent and money coming in, the need for a clear financial report and looking at sustainability, a timeline and sharing the goals.
IV. ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
--Facilities and Grounds Committee Meeting Notes December 7, 2016
--Reorganization Meeting and Regular Board Meeting Minutes December 5, 2016
--District Bills for November 2016 2016-17 Grand Total
General Fund $9,239,572.19 $9,239,572.19
(checks 1026262 to 1026747 and V103621 to V103648)
Food Service Fund 141,561.43 141,561.43
(checks 62875 to 62904)
Athletics Fund 37,438.51 37,438.51
(checks 50502 to 50530)
Activities Fund 23,513.36 23,513.36
(checks 91526 to 91553)
Purchasing Cards 96,286.43 96,286.43
(For October checks 217, 450, 7479, 849)
Total All Funds $9,538,371.92 $9,538,371.92
--Treasurer’s Financial Reports for November 2016
--Budget Transfers for November 2016
--Budget Amendment for 2016-17 to include:
● Park Forest Middle School received funding from the 2016 McDonald’s Make Activities Count (MAC) Grant in the amount of $1,704 for use in the 2016-2017 school year.
● The Career and Technical Center at the High School received substantial approval for their Title III-C Perkins Grant for the 2016-2017 school year in the amount of $69,589.
--Out-of-State/Overnight Student Travel
--Student Activity Advisors and Student Treasurers for 2016-17 School Year
--Human Resources Recommendations (refer to attachment IV-I)
Mr. Leous moved and Mr. Fozard seconded to approve the listing of Routine Approvals as presented. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
V. APPROVE the DATA WAREHOUSE AND ANALYTICS PROPOSAL
A motion to accept the Data Warehouse and Analytics Proposal as presented at the December 5, 2016 meeting. Mr. Fozard moved and Dr. Duffy seconded to accept the motion as presented. Mr. Leous provided the CAC for Technology Report, his observations for this item, it is a housed system by us, how well it integrated with our business systems, assessment and curriculum systems, and professional developments for faculty/staff. He is in support of this decision. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
VI. APPROVE HIGH SCHOOL PROJECT CHANGE ORDERS
A motion to approve High School Project Change Orders as presented below:
--General Contractor CO #45, in the amount of $2,063.46
--General Contractor CO #46, in the amount of $13,010.68
--Site Contractor CO #20, in the amount of $23,092.50
--Mechanical Contractor CO #05, in the amount of $4,243.00
Mr. Leous moved and Dr. Duffy seconded to approve the motion as presented. Mr. Poprik noted there were four change orders and all explained in the memo. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
VII. APPROVE ACCELERATED OPT OUT RESOLUTION
A motion to approve the Accelerated Opt Out Resolution as presented. Dr. Duffy moved and Mr. Fozard seconded to approve the motion as presented. Board member asked if only page 3 would go to the state and Ms. Watson responded with an explanation that the amount we are intending is below the rate. With the motion moved and seconded above to approve the Accelerated Opt Out Resolution certifying the tax rate within the Act 1 Index of 2.5% for the 2017-2018 Fiscal Year, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
VIII. APPROVE EXPULSION WAIVER AGREEMENT 2016-2017-03
A motion to approve the Expulsion Waiver Agreement 2016-2017-03 with student and student’s parents. Mr. Leous moved and Mr. Fozard seconded to approve the motion. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine was connected by phone.) The motion passed unanimously.
IX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
Updated Proposed 2017-2018 School Year Calendar
Dr. O’Donnell noted that Dr. Perrin would review the calendar and explain the noted changes. Following November 14 presentation, PSSA dates have been realigned along with some other dates. Draft Calendar D compared to former calendars has a two-week winter break due to the high school project. Conference days in April are together and no snow make-up days are built into the calendar due to the two week break and the full week of spring break. The last school day would be June 11, 2017, and the snow make-up days would follow as needed. Discussed the fact of more days in the last marking period and Dr. Perrin explained the restraints of this with records day being close to the end of the marking periods and more days in the last marking period due to missed time of instruction because of testing. Board members spoke about commencement being prior to the last day of school and would like to see it pushed back to after the last day of school. This year with the long breaks is unusual and this issue could be looked at for next year. Also there was an understanding that there is a longer winter break due to the high school project and a block of time without students. Student Representative noted that there does need to be some amount of spring break due to this being a very busy time of year for students. Ms. Concepcion asked about the possibility of Community Education providing something for children the first week of January and the spring break week. With other suggestions made, Dr. Perrin would take the suggestions into account and any other adjustments suggested that could be considered. The calendar is projected to be brought back as an action item the second Board meeting in January.
X. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
Memorial Field Project Update
Mr. Poprik said the primary focus of the discussion this evening focuses on calendar. Anna Childe and Robert Lingenfelter from Weber Murphy Fox were in attendance. During the December 7 Facilities and Grounds Committee meeting, there were some interesting discussions concerning the timing of the proposed January Public Forum and the very narrow option selection that the Board is currently facing as its next action item. Committee members felt that the Board had information presented to them to make an option selection. It has been around for quite a long time, many CAC meetings and action items. Have the Board make an option selection either at the first or second meeting in January rather than February, prior to the Forum. With the selected option having been chosen moving into the Forum, could then delve more holisticly into the schematic design. Board members noted that we really do want to get public input in the design and what they would like to see in the renovation; the CAC for Facilities was leaning in the same direction; and board members agreed that an option be chosen in January. Board member mentioned that the CAC for Athletics discussed it also, they felt comfortable with the option without the building. Weber Murphy Fox should continue to fill in any details by the January 4 Facilities and Grounds meeting as well as the Regular Board meeting to be held on January 9. This item will be brought back to the Board as an information/discussion item on January 9 then action on January 23.
Ms. Concepcion asked if Mr. Poprik could share some visuals that shows how the locker rooms, etc. fit under the bleachers and from a couple different angles.
XI. DISTRICT GOAL CATEGORY: FISCAL STEWARDSHIP
Development Update
Dr. O’Donnell and Mr. Brown began with an overview and history of development in the past. Details were provided in the attachment memo provided prior to the meeting. Dr. O’Donnell introduced Paul Olivett, Doug Loviscky and Chris Buchignani who are members of the Education Foundation Board. The Board currently has seven members with still a few open spots, but they continue to recruit new members. The first Board meetings were held in September and November with elections and a third meeting is scheduled for January 4, 2017.
The July 2015 proposal to the Board was for a three-year period and they are at year 1.5 at this point. The Education Foundation has received donations in the amount of $23,000 thus far. The budget of $120,000 for the development function does include pay for Mr. Olivett, mailings, advertising, etc. under the direction of the Superintendent and the Business Administrator. Major initiatives at this time include Educational Improvement Tax Credit (EITC), Memorial Field Project, and an Annual Fund Campaign. Through the EITC Program, two sizable donations have been received from First National Bank and Fulton Bank. EITC donations have to be earmarked for a specific project and at this time, Oracle and IB Programme are the two approved projects. We are able to apply for other programs in the future.
Suggested Memorial Field Fundraising opportunities include naming the stadium, the building, patio area, memorial wall, locker rooms, training rooms, patio bricks, etc. as well as advertising. Some conversations have occurred among local businesses about possible naming/advertising opportunities. Board member mentioned that naming rights are included in one of the policies that the Policy Committee is look at as well as signage. Mr. Olivett noted conversations have been very broad at this point. Communications from the Foundation in the early stages include development of their website, monthly emails, radio interviews, the Foundation Magazine and the annual appeal. The second stage outreach will include EITC donations, capital campaign and hopefully a special event in the fall of 2017 in conjunction with the Distinguished Alumni celebration.
Board members thanked Mr. Olivett for his leadership and thanked Mr. Loviscky and Mr. Buchignani for volunteering their time. The Board invested in this foundation, you don’t get a return on an investment immediately. We gave this three years. Board member requested more of a breakdown of the budget, expenses and donations received so they can see where and how we are doing; expenses with the Brick Campaign also need to be reflected. We should involve the CAC for Finance, but also the Culture, Climate and Learning Committee. We are at the halfway point, this information will help to show us if we are on the right track. Board member also thanked Mr. Olivett, Mr. Loviscky and Mr. Buchignani for all that they do. We have a lot of momentum, the Foundation Board started in September with good energy and if we look back into history, at amount spent on development and money brought in, we are in the same position.
Ms. Fishbaine disconnected at 9:12 p.m. Board members took a break from 9:12 to 9:30 p.m.
XII. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
Elementary School Projects Design Update
Mr. Poprik shared an expanded development calendar. There is one revision in terms of dates compared to the last calendar. The Houserville Public Forum was moved to January 24, 2017 and Corl Street Public Forum was moved to January 10, 2017. Ms. Concepcion mentioned that the Act 34 dates were of interest. In addition to the Act 34 hearings we are also required to have a hearing on the closure of the Lemont Elementary Building. It would be appropriate to take action moving the Houserville Project forward and the closure of the Lemont Building at the same time. Ms. Concepcion also asked if we would be required to have a closure hearing for the Nittany Avenue Building. Mr. Poprik will discuss with Dr. Etter and look into whether this is required.
High School Project Update
With hunting season in Pennsylvania and the arctic blast of cold recently, we have fallen behind a little. We are in the process of recovering from these two events. When the project started roughly a year ago, a calendar was prepared for the entire 40 months of the project. With that calendar, it was projected to be under roof in at least two of the pods by the end of January. We also developed an accelerated calendar of being under roof by the end of December. We are a week to maybe nine days behind the accelerated calendar but are still a solid 3-4 weeks ahead of the original calendar. Mr. Poprik shared a few project photos. There is temporary heat on the first and second floors to aid some of the interior work with using large propane heaters. Mr. Poprik also shared a, to scale, overlay of Beaver Stadium over the project which shows the size of the project. We are 162 days with no reportable accidents on site.
XIII. REQUIRED MEMORANDUM OF UNDERSTANDING FOR TRANSPORTATION OF FOSTER CARE YOUTH
Ms. Knouse noted the change in federal requirements does not change our current practices of working with neighboring districts when kids are in tough spots. CYS can now put forth money towards providing school of choice. There is no change except for the reference of Foster Care instead of Homeless. Everything written in this document is prescribed by PDE, only change was from LEA to SCASD. There is no change in our current practices. We have a transportation procedure document that goes along with this and we work it out with our transportation director and neighboring districts. For the most part, we do our best to provide transportation for our foster youths to their school of origin. Board member asked if it would be helpful to move this item to action. Ms. Knouse responded, yes, but the document is not going to change since it is prescribed by PDE. Ms. Zydney made a motion to move the Required Memorandum of Understanding for Transportation of Foster Care Youth to action. All board members present voted aye with a voice vote. (Ms. Fishbaine had disconnected by phone.) The motion passed. Ms. Zydney moved and Mr. Fozard seconded to accept the Required Memorandum of Understanding for Transportation of Foster Care Youth. There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Fishbaine had disconnected by phone.) The motion passed unanimously.
XIV. SECOND READING OF POLICY: SCHOOL CLIMATE/INCLUSIVE EXCELLENCE
Mr. Hutchinson shared that he took into account all the comments and suggestions that were shared with him. Board members support this and were thankful for the public support shown during the public comment. Board member commented that this is very broad and serves as an umbrella policy; another really likes the way it’s coming along; and appreciates the added emphasis on fostering student learning and preparing kids for the future. Board member is in support of a policy but not in support of this policy due to not holding us accountable; it is too broad and doesn’t feel we should be incorporating a non-regulatory standard into our policy. Also, is very concerned about that incorporation by reference of a non-body that has no regulatory control over the District. Concerns will be sent to Mr. Hutchinson. Discussion continued among the Board on how to rephrase the statement and board member will circulate other questions among the Board.
XV. BOARD COMMITTEE REPORTS
--Facilities and Grounds Committee - We saw the outcome of the last meeting through the updates earlier.
--Policy Development Committee - Ms. Brandt shared that two components of Policy 006 were discussed concerning whether we follow Robert’s Rules or not. It was decided to add a statement that if any questions about Roberts Rules arise, we would defer to the Parliamentarian. Also discussed how many days in advance of a scheduled meeting the agenda and materials are to be available to the Board. It was decided that whenever possible, three (3) days prior to a Regular Board Meeting and two (2) days prior to a Committee meeting would be followed. Policy 913.3, Gifts to the District, the main point taken away is that the CAC for Fundraising reference needs to be removed from policy since we no longer have that. Also discussed the Smoking, Tobacco products policy and decided that “Vaping” will be included. In the future Contracted Services will be discussed as well as Head Lice.
--Upcoming Committee Meetings: Culture Climate and Learning Committee - December 20.
XVI. FUTURE AGENDA PLANNING
Ms. Concepcion reviewed items for the next Board meetings.
XVIII. ADJOURNMENT
Dr. Duffy moved and Mr. Fozard seconded to adjourn the meeting. All board members present voted aye with a voice vote. (Ms. Fishbaine had disconnected by phone.) The motion passed unanimously. Ms. Concepcion adjourned the State College Area School District Board of School Directors’ Regular meeting at 10:26 p.m.
Submitted by,
Mary Kay Montovino
Acting Board Secretary
