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Board Policy Development Committee Meeting Agenda/Notes 4-13-18
Attachments in pdf and are attached to words of each policy in 000 Section.
April 13, 2018, Board Policy Development Committee Meeting
11:00 a.m. to 12:30 p.m.
Panorama Village - Meeting Room A
State College, PA 16801
I. Call to Order
II. Finalize Updates of Section 000 – Local Board Procedures Policies
A. 004 Membership
a. 004.1 Student Representative to the Board (follow-up) (Draft)
B. 003 Functions - review revisions (Draft)
C. 005 Organization - review revisions (Draft)
III. 821 - Weapons - NEW (currently just in 218.1) (Draft)
IV. Review of BoardDocs
V. Suggested Future Meeting Agenda Items
209.1 - Severe Allergy
808 - Food Services - legal updates, and review Food Allergy (related policies)
006 - Meetings - review revisions
007 - Distribution - review revisions
009 - Policy Initiation - review revisions
221 - Dress and Grooming
610 - Finances - Purchases Subject to Bid
818 - Operations - Contracted Services
906 - Parent/Public Concerns (second draft)
Policy 913.4 - Advertising and Sponsors - NEW Policy and Guidelines
Continue entire policy review per section
VI. Public Comment
VII. Adjournment
NOTES
April 13, 2018, Board Policy Development Committee Meeting Notes
Panorama Village Administrative Building
Meeting Room A - 11:00 a.m.
240 Villa Crest Drive
State College, PA 16801
I. Call to Order
Ms. Brandt called the Board Policy Development Committee Meeting to order at 11:08 a.m.
Committee Members:
Present: Amy Bader, Gretchen Brandt, Dan Duffy, David Hutchinson
Others: Lori Bedell, Marie Caster, Amber Concepcion, Bob O’Donnell, Linda Pierce
A copy of all materials distributed for discussion is included with the official minutes.
II. Section 000 – Local Board Procedures Policies
004.1 Student Representative to the Board
Dr. O’Donnell reported they do not yet have policy regulation, Mr. Merritt is involved and working on it. He asked if Committee members had anything else to consider. Ms. Brandt reported questions she received from a board member regarding what level of discipline would prohibit ability to serve as student rep -- reference March 16 Draft Policy, Item H. Dr. O’Donnell defined Level II discipline as teacher-managed classroom behavior, with referral to administration at all levels. Committee discussion around Level II discipline or leave more open; be free of disciplinary or behavioral actions; a student could be underclass with behavioral discipline, gets help and is a stellar student and remains free of Level II going forward; citizenship is important; evaluate whether doing harm to educational environment or to self; could be popular but a poor representative of student body. The following changes were agreed upon:
• Policy - Three will be State High and one Delta.
• Authority, after first sentence add “All representatives are encouraged to attend every
board meeting.”
• Guidelines change to Regulations
• Participation - Board will annually offer to host at least one Work Session for high school
students.
• Delegation of Responsibility
1. H: ...with no Level II disciplinary violations in the current year, and remain free of
Level III and IV for the remainder.
2. Add “Outgoing representative, during month of May, will orient incoming representative.”
Student reps are encouraged to participate in Committee meetings, and student reps are encouraged to request participation in Committee meetings where relevant student concerns are discussed. The Chair of Committee should copy student reps on the agenda. A functional email address for student rep should be established and will carry forward to next rep, i.e., studentrep@scasd.org, with copy to Mr. Merritt. Each year when reps are elected, ask them to attend Policy Committee to review. If adding to Policy, discussed one space for Delta with two total at table, want that many students at board table; plan work session in spring or fall; hold reception with reps in late May. Ms. Pierce noted changes from last meeting were included in bold. There were no changes requested by Committee members.
OO3 Functions
Ms. Pierce noted she had incorporated language that Dr. Bader, Ms. Brandt and Dr. Duffy worked on and shared. Committee members discussed use of word principles or standards. Dr. Bader stated she used language from other policies. Committee members agreed on the following changes:
- Legislative
1. 2nd paragraph - change “standards” to “principles of action.” All other changes are
acceptable.
2. paragraph 3, first sentence - remove “for school operations”
3. paragraphs 4, 5, 6, 7 - Board does not adopt administrative procedures; discussed at
prior Policy Committee meeting about administrative regulations vs policy and what
should and shouldn’t come to Board. Paragraph 3 defines administrative regulations;
not sure what “administrative procedures” are. Remove “adopted.”
4. strike references to administrative procedures
OO5 Organization
Committee members discussed the following:
- Order - “temporary president” or designee. Leave as is: temporary president.
- Appointments - Ms. Pierce spoke on changes from prior discussions and whether the School Board is legally required to make the specified appointments. She pointed out Dr. Etter’s note and reported his response as yes, with the exception of d, g and h. Committee discussed keeping in policy for reference by future board members, leave d and g, remove h; are these covered elsewhere; they are not hires, they are appointments from the Board. Committee members agreed to leave as is. All other changes in bold are acceptable.
- Committees - structure is good, didn’t have before.
1. public comment wording - leave as is; it is the discretion of the chair.
2. Add wording from Policy 006 related to publication; leave as is.
3. Tie breaker - Committee members discussed a full board vote rather than board president
or vice president; prefer one or two people rather than full board vote; leave as is.
4. whenever possible” should not be in policy; leave as is.
5. Remove “who shall also be an ex officio member.”
Further discussion occurred regarding board members speaking at Committee meetings other than those to which they are an appointed member: very important to allow all to speak; allow guests to comment after committee members have spoken; will struggle to hold 90 minute meetings if all speak; situational; authority of Committee Chair; makes for a more capable board member when attending committee meetings; being fully informed; ask questions at Committee meetings to gain understanding; not fruitful because of different personalities; this could be a discussion for board retreat. Committee members are comfortable with Draft with the one change noted above.
III. 821 Weapons - NEW
Ms. Brandt reported that Dr. Etter is doing research for this policy. Due to the time, this policy will be included on a future agenda.
IV. Future Agenda Items
It was noted the following items be considered for the “Parking Lot List” of Items on the meeting agenda.
Sustainability Policy
Screen Time (New)
Anti Hazing
Allergies
Public Comment
There was no public comment.
Adjournment
Ms. Brandt adjourned the Board Policy Development Committee Meeting at 12:47 p.m.
Submitted by,
Marie Caster
Acting Board Secretary