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Board Policy Development Committee Meeting Agenda/Notes 8/31/17
All attachments in pdf
August 31, 2017 Board Policy Development Committee Meeting
10:45 a.m. - 12:15 p.m. - Room 200
131 W. Nittany Ave.
State College, PA 16801
I. Call to Order
II. Policies Related to Gifts and Fundraising
- Policy 913.1 - Private Fundraising - review Board comments (913.1, 913.2, 913.3, 701) (attachment A with changes) (attachment A clean version)
Policy 913.2 - Recognition For Gifts - review Board comments
Policy 913.3 - Gifts to the District - review Board comments
Policy 701 - Property - New Policy - review Board comments - Policy 913.4 Advertising and Sponsors - NEW Policy and Guidelines (Policy 913.4 attachment B)
III. Future Meeting Agenda Items
Policies Related to Finances and Operations
- 610 - Finances - Purchases Subject to Bid
- 818 - Operations - Contracted Services
- 006 - Local Board Procedures - Meetings - Section 8 on voting
- 906 - Parent/Public Concerns (second draft)
- 300, 400, and 500 series policies that are out of date (including 325, 425, 525)
IV. Public Comment
V. Adjournment
NOTES
August 31, 2017 Board Policy Development Committee Meeting Notes
10:45 a.m. - 12:15 p.m. - Room 200
131 W. Nittany Ave. Accepted Notes
State College, PA 16801
I. Call to Order
Ms. Brandt called the Board Policy Development Committee Meeting to order at
10:50 a.m. She noted that Dr. Bader and Ms. Zydney were welcome to speak on any of the items being discussed. Dr. O’Donnell to provide an overview.
Present
Committee Members: Gretchen Brandt, Dan Duffy, David Hutchinson
Committee Member Absent: Jim Leous
Others: Amy Bader, Randy Brown, Amber Concepcion (arrived 11:53 a.m.) Mary Jenn Dorman, Scott Etter, Robert O’Donnell, Laurel Zydney
A copy of all materials distributed to board members for discussion is included with the official notes, unless otherwise indicated.
II. Revisit Wellness Policy
Dr. O’Donnell asked to start with the Wellness Policy and the Guidelines regarding recess that were attached. For outside recess, he referred to 20 degrees wind chill per the weather service and he would like to stay consistent with this rather than the “real feel.” The wind chill is more reasonable, and language for shorter outside experiences for lower temperatures 15 to 18 degrees could be reasonable. Dr. O’Donnell will have conversations with schools for consistency and transparency. They spoke on gloves and/or jacket donations, no recess as a punishment for bad behavior, recess being good for students, and an adjustment to wellness policy for stronger language there. They also addressed recess for all five days, even gym day, having students do some type of moving if it is too cold or weather not permitting to go outside, and having this be a principal decision rather than teacher-by-teacher decision. Dr. O’Donnell added that Delta students get shuttled to High School at 15 degrees or colder.
Committee members briefly discussed the amount of time to be spent on homework, a parameter being set, and teachers feeling a responsibility for students learning and the students completing their work
III. Policies Related to Gifts and Fundraising - Policy 913.1
Dr. O’Donnell noted these have been on agendas before. Mr. Brown began with Policy 913.1, Private Fundraising. Ms. Brandt referred to an email from Ms. Concepcion with the following:
- Authority - retain the last sentence in #2 and all of #3 that is struck out
- Anonymous needs to be known by the Board but not the public. *Dr. Etter confirmed that donors names are an exception to the Right to Know Law.
- Developing and implementing strategies should be proposed to the Board and this way, everyone would see the Plan, and this could help miscommunication.
- Board member suggested to let it be for now, could revisit.
Decision was made to keep items #2 and #3 complete. Further discussion occurred on regular updates from Development / Foundation / Principals more regularly, SCASD Foundation and Centre Foundation, other changes suggested will be held off until the update report September 11, having a CAC for Fundraising and the Foundation could fragment us, the Foundation liaison can talk to board members, more talking with the Board and good communication could help mesh together. Getting valuable input could be the best mechanism to get into place.
IV. Policy 913.2 - Gifts to the District
Mr. Brown noted that gifts would be anonymous and he was OK with Board knowing. He referred to the top of page 4 - Gifts less than $25,000 shall be considered by the Superintendent and approved for acceptance by the Board, and gifts with a value of $25,000 or more shall be considered “major” gifts and the Superintendent shall refer all “major” gifts or consideration and approval for acceptance by the Board. Committee members discussed why $25,000 and it was noted due to a previous gift, should bullet sentences, page 5 crossed out but it is hard to understand, and committee member will send suggestions to Mr. Brown.
V. Policy 913.2.1 - Recognition for Gifts
Mr. Brown noted that at the last meeting, committee members thought this should be under the previous Policy instead of a stand alone, thus 913.2.1 and a majority of this was moved to Policy 701. Committee members discussed page 6 for adjustments and the outcome was:
- For second and third paragraph under Guidelines, use “administration” in these policies
- Paragraph one under Guidelines, new wording - as well as anonymous
- Third paragraph, take out will expand and, only have - will maintain the district’s….
Mr. Brown explained there would be a Foundation list and a District list, name could be on the Foundation list and NOT on the District list, but the Foundation would be on the District list. We would not count Foundation donors on our list and Centre Foundation donors are not on our list.
Ms. Concepcion arrived 11:55 a.m.
VI. Policy 701 - Naming School District Facilities (New Policy)
Mr. Brown referred to new wording at the bottom of page eight and top of page nine. Changes were made….donor(s) typically must bear fifty percent (50%).... to be named, however gifts may be judged…. options may be adjusted due to the nature of the facility. Mr. Brown noted we were looking toward a list for naming purchases, individuals or a group of people and wants to ensure we are not missing someone for a naming opportunity. Dr. O’Donnell spoke on Memorial Field and the High School. The Board and administration need to have a discussion regarding the priority(ies) and then decide what we think we want to raise the money for, do in general and not tie it to a contribution. Exclusivity would be in the contract.
Ms. Zydney left the meeting at 12:20 p.m.
VII. Policy 913.4 - Advertising and Sponsorships (New Policy)
Reminder that $25,000 is considered a “major” gift and under $25,000 is a Routine Approval. All have contracts. It was requested that the library be taken off for advertising. Should not have advertising inside rooms and need to discuss with the full Board. Advertisements could be the standard District color, same font, size, have specific language and/or parameters. Ideas for indoor advertising standards/parameters can be sent to Mr. Brown. Dr. O’Donnell added some could be temporary, there also could be exceptions due to existing, and discussed further advertising vs. sponsorship and plaques that could be standardized.
VIII. Future Meeting Agenda Items
The following items were discussed for Future Agenda Items:
- Recess - in Policy 141 - Wellness, 141 Guidelines
- Homework
- The Dress Code - Policy 221 - Update
- Food Allergies - new NSBA Guidelines
- Check data on Athletic Teams leaving for events, especially golf
Others to be discussed:
- 610 - Finances - Purchases Subject to Bid
- 818 - Operations - Contracted Services
- 006 - Local Board Procedures - Meetings - Section 8 on voting
- 906 - Parent/Public Concerns (second draft)
- 300, 400, and 500 series policies that are out of date (including 325, 425, 525)
IX. Public Comment
There was no public comment
X. Adjournment
Ms. Brandt ended the Board Policy Development Committee Meeting at 12:33 p.m.
Submitted by,
Mary Jenn Dorman
Board Secretary