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Board Special Meeting Agenda /Minutes 8/7/17
Link to video of the meeting through CNET1.org
All attachments in pdf
August 7, 2017 - Special Meeting Agenda
7:00 p.m. - Meeting Room A
131 W. Nittany Avenue
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. COMMUNICATIONS
III. PUBLIC COMMENT (Each individual will be limited to comments of five (5) minutes as time permits for items on this agenda or related to Board business.)
IV. ACTION ITEMS (7:10 p.m.)
A. A motion to approve the Human Resource Recommendations presented (attachment IV-A)
B. A motion to approve Ms. Brandt, Dr. Duffy and Ms. Zydney as the District Delegates for the PSBA Legislative Platform being held in October 2017. (attachment IV-B)
C. A motion to approve the purchase of Elementary Supplemental Learning Resource, Exact Path, as presented July 24, 2017 Board meeting. (Postponed to August 14)
D. A motion to approve PlanCon Parts D and E for Corl Street Elementary School as presented (attachment IV-D)
E. A motion to approve PlanCon Parts D and E for Houserville Elementary School as presented (attachment IV-E)
F. A motion to approve PlanCon Parts D and E for Radio Park Elementary School as presented (attachment IV-F)
V. INFORMATION / DISCUSSION
A. District Goal Category: Student Learning
Learning Management System Evaluation (attachment V-A)
B. District Goal Category: Facilities and Grounds
Elementary Projects 90% Design Development Document Review (attachment V-B) (PowerPoint)
VI. FUTURE AGENDA PLANNING
August 14, 2017 Regular Meeting
**Action Items
High School Project Change Orders
Approve High School Project Furniture, Fixture and Equipment Purchase
Approve the Purchase of Elementary Supplemental Learning Resource
Approve Learning Management System Evaluation
Students Requesting to attend CPI for 2017-2018 (Routine)
Tuition Paying Student for 2017-2018 School Year (Routine)
**Information Discussion
Elementary Projects Design Development
Memorial Field Estimate Review
Review of Capital Financing
August 17, 2017 Public Forum
Elementary Projects Design Development - 90% Document Review
Panorama Village Administrative Center, Meeting Room A - 7:00 p.m.
August 28, 2017 Regular Meeting
**Action Items
High School Project Change Orders
Elementary Projects - Approve 90% Documents
Approve Memorial Field Design Development and Authorize Construction Documents
**Information Discussion
CTC- Penn Highlands Articulation Agreement
High School Project Update
2018-19 Proposal for Student Day Update
Development Update
VII. ADJOURNMENT
MINUTES
August 7, 2017 - Board Special Meeting Minutes
7:00 p.m. - Meeting Room A
240 Villa Crest Drive
State College, PA 16801
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mr. Leous called the State College Area School District Board of School Directors special meeting to order at 7:03 p.m. He welcomed all attending and those viewing from home. Mr. Leous announced the Board held an executive session July 24 on personnel and property. With the agenda before them, he asked board members for any changes; there were no changes.
A copy of all materials distributed to board members for discussion and/or action is included with the official minutes, unless otherwise indicated.
Board members present: Amy Bader, Gretchen Brandt, Dan Duffy, Penni Fishbaine, Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent: Amber Concepcion
Board Secretary: Mary Jenn Dorman
Student Representative: Patrick Jones-O’Brien
Solicitor:
Assistant Superintendent: Vernon Bock
District Personnel: Randy Brown, Jason Little, Nabil Mark, Linda Pierce, Ed Poprik, Will Stout, Chris Weakland
Guests: Lori Bedell, Tim Jones, Jeff Straub
II. COMMUNICATIONS
Mr. Bock noted that later tonight, we will have the Elementary School Projects’ 90% review.
There is a scheduled Community Forum, August 17, on the 90% review, beginning 7:00 p.m., and it will be held in this room, Meeting Room A.
Opening Day kick off for the 2017-2018 school year for teachers and staff will be held on
Tuesday, August 22.
Monday, August 28, 2017 is the first day of school for our District.
III. PUBLIC COMMENT
There was no public comment.
ACTION ITEMS
Mr. Leous noted there are no Routine Approvals this evening so the HR Report is an
Action Item and Item C is moved to Monday, August 14 meeting agenda.
IV. HUMAN RESOURCES RECOMMENDATIONS
A motion to approve the Human Resource Recommendations as presented.
Ms. Zydney moved and Dr. Duffy seconded to approve the motion.
There was no discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Concepcion was absent.)
The motion passed unanimously.
V. APPROVE DISTRICT VOTING DELEGATES for PSBA LEGISLATIVE PLATFORM
A motion to approve Ms. Brandt, Dr. Duffy and Ms. Zydney as the District Voting Delegates for the PSBA Legislative Platform being held at the end
of the PSBA Conference in October 2017. Ms. Fishbaine moved and Dr. Bader seconded to approve the motion. There was no discussion. With the motion
moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Concepcion was absent.) The motion passed unanimously. Mr. Leous
noted that Mr. Hutchinson would be chairing the Legislative Platform this year, so he is not able to be a voting delegate for the District. Mr. Hutchinson added a
thank you to those who volunteered to do so.
VI. APPROVE PLANCON PARTS D and E for Corl Street Elementary School
A motion to approve PlanCon Parts D and E for Corl Street Elementary School as presented.
Ms. Fishbaine moved and Mr. Fozard seconded to approve the motion. Board member asked
about the cost/sq.ft. Mr. Straub noted it is difficult to do this with the PDE form and did explain
which pages and items would be looked at to get the building only cost for each project and
for additions. With the motion moved and seconded above, all board members present voted
aye on a roll call vote. (Ms. Concepcion was absent.) The motion passed unanimously.
VII. APPROVE PLANCON PARTS D and E for Houserville Elementary School
A motion to approve PlanCon Parts D and E for Houserville Elementary School as presented.
Ms. Fishbaine moved and Dr. Duffy seconded to approve the motion. There was no discussion.
With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Ms. Concepcion was absent.) The motion passed unanimously.
VIII. APPROVE PLANCON PARTS D and E for Radio Park Elementary School
A motion to approve PlanCon Parts D and E for Radio Park Elementary School as presented.
Mr. Fozard moved and Dr. Duffy seconded to approve the motion. Board member asked if
this included three-deep or four-deep per class for PDE? Mr. Straub responded, four-deep for
PDE to see the largest and all is reimbursable. With the motion moved and seconded above,
all board members present voted aye on a roll call vote. (Ms. Concepcion was absent.)
The motion passed unanimously.
IX. DISTRICT GOAL CATEGORY: STUDENT LEARNING
Learning Management System Evaluation
Mr. Bock and Ms. Steele spoke on the Learning Management System. We are currently using Moodle and it is not really user friendly. Mr. Bock thanked the committee for this process and
Ms. Steele for leading the process; Ms. Steele acknowledged Jen Scudders at the High School
and the group of 23 students, parents and teachers that narrowed the list down to three
vendors. She noted the group overwhelming liked Canvas, liked the feedback to provide
students great google integration and all information will be retrieved from one system. This
is the platform Penn State currently uses and they are willing to share knowledge with us.
Mr. Bock added that customer support from Canvas is incredible and can provide the level of support we need. Students will be able to have more personalized learning experiences. The Implementation will be for secondary schools, not elementary at this time. Our technology department will rollover the data and information will be consolidated in one place.
This item will be on the August 14 meeting agenda for action. Mr. Leous thanked all that helped with this process.
X. DISTRICT GOAL CATEGORY: FACILITIES and GROUNDS
Elementary Projects 90% Design Development Document Review
Mr. Poprik noted he, Mr. Little, Mr. Straub and Mr. Jones were present for this presentation.
He reviewed the calendar of events for August, the majority of work from 60 to 90% is
mechanical and behind the scenes, and the 90% floor plans are identical to 60%. There are
no steps in the Houserville library. Houserville is also mentioned as the “new school” due to
not having a name yet.
Mr. Straub noted there is no update on the educational specifications (ed specs), they stayed the same. He began the review with Radio Park (RP) School. They are refining finishes for
the interior and exterior, the left and right of the flat roof structure has been raised up for a
focal point, has an upper and lower canopy for containing heat, and safety and security was
maintained to see through site even though there is screening planting. Phasing RP is most different
from the 60% and showed the site plan with/without alternate. If the alternate bid
is not accepted, due to the site restrictions, we may need to make arrangements for some children to move to a location off site. Board members discussed this issue with the team and
it was noted we do not have extra classrooms in the District with all the competing things going
on, we will have cost estimates next week, and need to weigh the cost of the bid alternate vs.
modulars on another site and transportation. The presentation needs to have the look of
with or without the six classrooms with an overlay or dotted lines as to not show it is there
for public to assume is it a definite. Mr. Jones reviewed the phasing and timeline with green
areas occupied and red areas restricted. The add alternate addition is PlanCon reimbursable.
Mr. Straub showed a “fly through” of the building pointing out various areas and responded
to questions noting that storage has been increased in all three buildings.
Mr. Straub noted that nothing has changed for the floor plan or the site plan for
Houserville School (HO). He did the “fly through” showing the exterior materials being used, the lower canopy for heating purposes at the front entrance, reduced sq.ft. in communal space, the library and gymnasium are at the lower level, the steps have been removed from the library, and the phasing has not changed since they are building in the back of the existing school. At the end of the project, the existing school will be demolished and parking lot area will be completed.
Corl Street School (CS) plans have not changed. The elevator is at the heart of the building, their phasing is unchanged, reviewed what was happening during phase 1 and phase 2, and during the second phase, parking will be on the street and not on site. Mr. Straub showed the “fly through” for Corl Street noting the exterior of red brick and concrete siding along with the position of various areas.
Mr. Straub noted that one elevator is adequate in CS School due to size, HO School has stairs
at the entrance to the gymnasium or a long ramp at the other end and RP School is the same
as HO School.
XII. FUTURE AGENDA PLANNING
Mr. Leous reviewed the items on the August 14 meeting agenda and noted that Mr. Brown
would have an update on Capital Financing also. Board member asked about an item from
Mr. Poprik’s Elementary Project updated calendar for approval on the August 28 agenda for
the bus garage. Mr. Poprik explained this is a very small project due to the bus garage
needing to change shape a little and paving cannot be done in January. This needs done ahead of the project.
Mr. Leous congratulated Mr. Poprik on being the President of PASBO. Mr. Poprik noted he
is the President of PASBO for the term of July 1, 2017 - July 1, 2018 and is happy to serve
in this capacity.
XII. ADJOURNMENT
Mr. Fozard moved and Ms. Fishbaine seconded to adjourn the meeting. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Ms. Concepcion was absent.) The motion passed unanimously. Mr. Leous adjourned the State College Area School District Board of School Directors Special Meeting at 8:44 p.m. to an executive session.
Submitted by,
Mary Jenn Dorman
Board Secretary