Board Reorganization/Regular Agendas/Minutes December 3, 2018

Link to video of meeting through CNET1.org

All attachments in pdf

Agenda   
December 3, 2018 Reorganization Board Meeting
7:00 pm - Meeting Room A
Panorama Village Administrative Center
240 Villa Crest Drive
State College, PA 16801

I.      CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II.     BOARD REORGANIZATION
          Elect Temporary President (must be a continuing Board Member)
          Elect President
          Elect Vice-President

III.    ACTION ITEMS
          A. Annual Appointments (attachment III-A)
          B. 2019 School Board Meeting Dates (attachment III-B)

IV.     ADJOURNMENT

 

Agenda  
December 3, 2018 Regular Board Meeting
Panorama Village Administrative Center 
Meeting Room A - Immediately Following Reorganization Meeting
240 Villa Crest Drive
State College, PA  16801


I.      CALL TO ORDER 
(7:25 p.m.)

II.     COMMUNICATIONS (Press Release Preview)

III.    PUBLIC COMMENT  Each individual will be limited to comments of three (3) minutes as time permits for items on this agenda or related to Board business.

IV.     ROUTINE APPROVALS  (7:30p.m.)
A motion to approve the Routine Approval Listing as presented.
          A. Out of State/Overnight Student Travel (attachment IV-A)
          B. Communications Committee Meeting Notes November 20, 2018 (attachment IV-B)
          C. Regular Board Meeting Minutes November 26, 2018 (attachment IV-C)
          D. Renew support and subscription services from Connectivity Communications Inc. in an amount not to exceed $80,578.40 (attachment IV-D)

V.      ACTION ITEMS  (7:35 p.m.)
          A. A motion to approve the audited Financial Statement as presented (attachment V-A)
          B. A motion to approve Junior student to attend CPI Cluinary Program for the remainder of the 2018-2019 school year as presented. (attachment V-B)
          C. A motion to approve Elementary Projects Change Orders presented: (attachment V-C)
          D. A motion to approve the Expulsion Waiver Agreement 2018-2019-01 with student and student’s parents. (Postponed)

VI.     INFORMATION/DISCUSSION
          A. District Goal Category: Student Learning
               Proposed Supplemental Resource - IXL (attachment VI-A1)
               Online Learning (attachment VI-A2)

VII.    BOARD COMMITTEE REPORTS/MEETINGS
-- Culture, Climate and Learning Committee
-- Upcoming Committee Meetings: 
          - Facilities and Grounds - December 6, 2018, 11:30 a.m.
          - Policy Development - December 18, 2018 
          - Finance and Audit - December 19, 2017, 11:45 a.m.

VIII.   FUTURE AGENDA PLANNING
December 17, 2017 Regular Meeting
**Action Items
Elementary Projects Change Orders
High School Project Change Orders
**Information/Discussion
Elementary Projects Update
High School Project Update
2018-2020 Budget Development

January 14, 2018 Regular Meeting
**Action Items
Bid Award for MNMS HVAC
Elementary Project Change Orders
High School Project Change Orders
**Information/Discussion
2019-2020 Budget Development

January 28, 2018 Regular Meeting
**Action Items
Elementary Projects Change Orders
High School Project Change Orders
**Information/Discussion
Elementary Projects Update
High School Project Update
2019-2020 Budget Development

IX.     ADJOURNMENT


December 3, 2018 Reorganization and Regular Board Meeting Minutes 
Panorama Village Administrative Center
Meeting Room A - 7:00 p.m.
                    Approved Minutes
240 Villa Crest Drive
State College, PA 16801                                           

I.      CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Ms. Concepcion called the Reorganization Meeting of the State College Area School District Board of School Directors to order at 7:07 p.m. She noted they would be voting for a Temporary President.

A copy of all materials distributed to board members for discussion and/or action are included with the official minutes, unless otherwise indicated.

Board members present: Amy Bader, Lori Bedell, Gretchen Brandt, Amber Concepcion, Dan Duffy, Scott Fozard, David Hutchinson, Jim Leous, Laurel Zydney
Board members absent
:
Board Secretary
: Mary Jenn Dorman
Student Representative
: Helena Haynes
Solicitor
: Scott Etter
Superintendent
: Robert J. O’Donnell
District Personnel
: Matt Ammerman, Vern Bock, Tim Dzurko, Jennifer Grube, Jess Jeffries, Carrie Kauffman, Jason Little, Nabil Mark, Jacque Martin, Mardi McDonough, Kathleen O’Connell, Clairen Percival, Linda Pierce, Ed Poprik, Justine Reissman, Chris Rosenblum, D’Anne Saylor, Nicole Steele, Jeff Trannel, Donna Watson, Nick Zepp
Guests
: Chris Buchignani, Sequoia Falcone, Doreen Ferreth, Carol Grimm, Jennifer Harrington, Ariana Mikulski

II.      ELECTION OF TEMPORARY PRESIDENT  
Ms. Concepcion announced it was time to elect a temporary president. Mr. Leous moved and Dr. Duffy seconded to nominate Laurel Zydney as the temporary president. There was no discussion and no other nominations. Mr. Leous moved and Mr. Hutchinson seconded to close the nominations for temporary president. All board members present voted aye with a voice vote to close the nominations. There was no discussion and the motion passed. With the motion moved and seconded to nominate Ms. Zydney as temporary president, all board members present voted aye with a voice vote. Laurel Zydney was elected with a voice vote as temporary president and the motion passed unanimously.

III.     ELECTION OF PRESIDENT
Ms. Zydney asked for a nomination for President. Dr. Bader moved and Ms. Brandt seconded to nominate Amber Concepcion as president.  There was no discussion and no other nominations. Dr. Duffy moved and Ms. Brandt seconded to close the nominations for president. All board members present voted aye with a voice vote to close nominations. There was no further discussion and the motion passed. With the motion moved and seconded to nominate Amber Concepcion as president above, all board members present voted aye with a voice vote. Ms. Concepcion was unanimously elected as president and congratulations were given.

IV.      ELECTION OF VICE-PRESIDENT
Ms. Brandt moved and Ms. Bedell seconded to nominate Amy Bader as vice-president. There was no discussion and no other nominations. Mr. Leous moved and Dr. Duffy seconded to close the nominations. All board members present voted aye with a voice vote to close nominations. There was no further discussion and the motion passed.  With the motion moved and seconded above to nominate Amy Bader as vice-president, all board members present voted aye with a voice vote. Dr. Bader was elected unanimously as vice-president and congratulations were given.

Ms. Concepcion offered congratulations to Dr. Bader and thanked Mr. Leous for the last four-years serving as vice-president and his commitment. Dr. O’Donnell thanked both Dr. Bader and Ms Concepcion.

V.        REORGANIZATION ANNUAL APPOINTMENTS for 2019
Ms. Concepcion requested a motion to approve the annual appointment list for the 2019 year and the School Board meeting dates for 2019 as presented.

Positions
Federal Relations Network Representative        David Hutchinson
CIU Board Representative                                   
Dan Duffy (position to 6/2020)
Alternate Representative                                    
Laurel Zydney
CIU Member at Large                                           
David Hutchinson (position until 6/2020)
NSBA / PSBA / Legislative Chairperson              David Hutchinson
CARE Partnership                                                 
David Hutchinson
COG Liaison                                                          
Gretchen Brandt
Career and Technology Center Committee
         Jim Leous
SCASD Education Foundation Representative   Scott Fozard
Committees of the Board:
Communications                                                   Amber, Jim, Laurel, Lori
Culture, Climate, and Learning                           
Amy, David, Dan, Laurel
Facilities and Grounds                                         
Amber, Gretchen, Lori, Scott
Finance and Audit                                                
Amber, Jim, Laurel, Scott
Policy Development                                             
Amy, Dan, Gretchen, Lori
Citizens Advisory Committees:
CAC for Interscholastic Athletics Committee       Scott Fozard, Amy Bader (alternate)
CAC for Facilities Committee                                
Amber Concepcion, Lori Bedell
                                                                                
Gretchen Brandt (alternate)
CAC for Finance Committee                                  
Scott Fozard, Laurel Zydney
CAC for School Health and Safety Committee     Dan Duffy, Gretchen Brandt
CAC for Technology Committee                             Jim Leous

VI.      SCHOOL BOARD MEETING DATES for 2019
In accordance with Section 421 of the PA School Code, the SCASD Board of Directors need to approve its meeting dates for 2019 at its Reorganization Meeting, December 3, 2018. The dates provided reflect a new practice for 2019 with meetings on the FIRST and THIRD Mondays of the Month except for MARCH*, APRIL*, and SEPTEMBER*.  Meetings will be held at 7:00 p.m. in the Board Room (Meeting Room A), Panorama Village Administrative Center, 240 Villa Crest Drive, State College, PA, and will be advertised in the Centre Daily Times. Ms. Brandt moved and Ms. Bedell seconded to approve the annual appointment listing and meeting dates as listed below. Ms. Concepcion noted the change in meeting dates is to help with having representation at the COG meetings on the fourth Monday of the month. With the motion moved and seconded above, all board members present voted aye on a roll call vote. The appointments listed above and the following meeting dates below were approved unanimously.

January 7 and 21, 2019                                 July 1 and 15, 2019
February 4 and 18, 2019                           
   August 5 and 19, 2019
*March 11 and 18, 2019 (2nd & 3rd)            September 9 and 16, 2019 (2nd and 3rd)
*April 8 and 22, 2019 (2nd and 4th)           October 7 and 21, 2019
May 6 and 20, 2019
                                      November 4 and 18, 2019
June 3 and 17, 2019                                 
     December 2 and 16, 2019

VI.        ADJOURNMENT of the REORGANIZATION MEETING
Ms. Brandt moved and Ms. Bedell seconded to adjourn the reorganization meeting. Ms. Concepcion adjourned the State College Area School District Board of School Directors Reorganization Meeting at 7:12 p.m. to begin the regular meeting.

VII.        CALL TO ORDER
Ms. Concepcion called the State College Area School District Board of School Directors regular meeting to order at 7:12 p.m. With the agenda before them, she asked board members for any changes; there were no changes to the agenda.

VIII.   COMMUNICATIONS
Dr. O’Donnell welcomed Grade 6 faculty that were present this evening. He announced that prior to the meeting, our Board and the Foundation Board had photos done with the nine faculty members for the Grant Program. He appreciated them stepping forward with their great ideas.

Ms. Concepcion announced the retirement of Lynda McMonagle with 27 years of service, provided the positions she held in the Food Service Department, and since 2000, was the  Food Service truck driver. Ms. Concepcion read a statement from Megan Schaper regarding Ms. McMonagle and her work ethic, and on behalf of the Board, thanked Ms. McMonagle for her service and wished her the best in retirement.

IX.      PUBLIC COMMENT

Ms. Concepcion noted each individual would be limited to comments of three (3) minutes as time permits for items on this agenda or related to Board business. The following audience member addressed the Board:
--Ariana Mikulski was in attendance with neighbors and addressed the board on behalf of the Fieldstone Development. She read a letter that had been sent to the Superintendent, spoke on the speed of some buses and numerous vehicles on Brandywine Road, especially when children are crossing the street at the beginning and end of the school day. There are still no 15 mile/hour signs or guards despite children needing to cross. She provided a copy of the letter with a signed petition by many parents in the development. They hope to hear from the District that something will be done to reduce the safety risk. The letter and petition are part of the official minutes.

X.       ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.
--Out of State/Overnight Student Travel
--Communications Committee Meeting Notes November 20, 2018
--Regular Board Meeting Minutes November 26, 2018
--
Renew support and subscription services from Connectivity Communications Inc in an amount not to exceed $80,578.40
Dr. Duffy  moved and Ms. Brandt seconded to approve the Routine Approvals as listed. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously

XI.     APPROVE AUDITED FINANCIAL STATEMENT
A motion to approve the audited Financial Statement as presented. Mr. Fozard moved and Ms. Bedell seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.

XII.    APPROVE JUNIOR STUDENT TO ATTEND CPI CULINARY PROGRAM
A motion to approve Junior student to attend CPI Culinary Program for the remainder of the 2018-2019 school year as presented. Dr. Duffy moved and Mr. Leous seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. The motion passed unanimously.

XIII.    APPROVE ELEMENTARY PROJECTS CHANGE ORDERS
A motion to approve Elementary Projects Change Orders presented:
     General Contractor CO #28, in an amount not to exceed $25,000.00
     Electrical Contractor CO #17, in an amount not to exceed $7,500.00
Mr. Fozard moved and Mr. Leous seconded to approve the motion. Mr. Poprik noted the correct amount was $25,000 since it had been different in one location. Board members asked questions regarding change order GC #28 for clarification to which Mr. Poprik explained: This is a specific product to handle this specific situation; as concrete is poured, moisture can not get to the bottom and comes up to the surface; to tile, it needs to be 85% or less dried, the concrete chemically bonds itself; if glue would be put directly on concrete, the moisture naturally comes up and the tile would move; this seals water in and creates a barrier between the concrete and glue; to leave unsealed or bare concrete, at the end of the year, teachers would need to pack up, move out, then move back in again. New bare concrete is difficult to clean. With the motion moved and seconded above, all board members present voted aye on a roll call vote.
The motion passed unanimously.

XIV.    APPROVE EXPULSION WAIVER AGREEMENT
Ms. Concepcion announced this item would not be voted on this evening.

XV.    DISTRICT GOAL CATEGORY: STUDENT LEARNING
Proposed Supplemental Resource - IXL

Ms. Martin explained she had presented this last week at the Culture, Climate and Learning Committee (CCL) meeting. Changes have been made to IXL over the last couple years and has been utilized as a free resource. IXL is an adaptive tool, 80% proficiency and move on to next piece,there has been no frustration with students, and this is not a main piece or for homework and explained further how this tool was used and feedback gotten. They would like to purchase an add-on license for 7th and 8th grade English Language Arts for the remainder of this year. Board members commented on the explanations the teachers provided at CCL was very helpful; the use of this tool being for a few minutes of the time; looking at this as a wholistic use and growing all students; the frequency of use and access for students; teachers getting real-time results and helping students; and having this limited to the classroom would be ideal. Ms. Martin added that they have a quote that is an add-on to the existing contract. The sooner this would be approved, the better. Dr. Bader moved and Mr. Fozard seconded to move this item to action. There was no further discussion. With the motion moved and seconded, all board members present voted aye with a voice vote. The motion passed unanimously. Dr. Bader moved and Mr. Fozard seconded to approve the proposed supplemental resource, IXL for Middle School Academic Literacy/English as presented. With the motion moved and seconded, all board members present voted aye on a roll call vote. Then motion passed unanimously. Ms. Martin thanked the board for their support.

Online Learning
Ms. Martin explained they are looking at improving the online learning and current using Edgenuity. She spoke about the Capital IU in Harrisburg (CAOLA) that helps school Districts with options and provides a quality program. She has contacted the Central Intermediate Unit (CIOLA) consortium that have high standard vendors and could improve online offerings by being a member of this consortium for the remainder of 2018-2019 school year. Dr. O’Donnell further explained the course selection is developed by counselors, we need more flexible situations, there is a small population with unique needs and we could reach out to families that have chosen cyber schools. By joining this consortium, it could help student’s opportunities. The student representative voiced this was actually a great idea and board members commented, questioned and needed clarification for a better understanding. It was noted that Dr. Down would oversee and help decide what courses, Ms. Scudders would continue to work with the students, the consortium decides the vendors, but we would have access to all the courses. We are not going to transition our RIT Program and will continue with the current tools through the spring. Ms. Martin explained that Lincoln Learning is a separate vendor and we could let families know we could offer this also. There is no contract for Lincoln Learning but would be provided for unique cases. The next step would be to come back to the Board with the IU Contract that is prorated and we can start as soon as it is approved. Dr. O’Donnell noted this will be on the next agenda for action.

XVI.    BOARD COMMITTEE REPORTS/MEETINGS
-- Culture, Climate and Learning Committee - Mr. Hutchinson reported they had an elementary program PDS presentation/update, which is an outstanding model; Ed Fuller reviewed the parent survey noting it was very positive; an Early Literacy and RtII update and Dr. Duffy spoke on the phonic process to address skills in reading mechanics to strengthen the reading program and prepare kids for functional reading. Mr. Bock noted the RtII initiative that is an instructional support team model and looking at the approach more effective and efficient. The PDS Inquiry Conference is April 27 and noted the last elementary visit, the Board saw phonics in action.
-- Upcoming Committee Meetings:
   
- Facilities and Grounds - December 6, 2018, 11:30 a.m.
   
- Policy Development - December 18, 2018
   
- Finance and Audit - December 19, 2017, 11:45 a.m.

XVII.    FUTURE AGENDA PLANNING
Ms. Concepcion reviewed the items in the upcoming meeting agendas and noted if there is anything board members would like to see or have an update on, please notify Board Leadership.

XVIII.    ADJOURNMENT
Dr. Duffy moved and Mr. Leous seconded to adjourn the meeting. With the motion moved and seconded, all board members present voted aye with a voice vote. The motion passed unanimously. Ms. Concepcion adjourned the State College Area School District Board of School Directors regular meeting at 8:07 p.m. to an executive session.

Submitted by,

 

Mary Jenn Dorman
Board Secretary