Board Meeting Agenda/Minutes December 17, 2018

Link to video of meeting through CNET1.org

All attachments in pdf


Agenda   
December 17, 2018 Regular Board Meeting
Panorama Village Administrative Center 
Meeting Room A - 7:00 p.m.
240 Villa Crest Drive
State College, PA  16801

I.       CALL TO ORDER and PLEDGE of ALLEGIANCE

II.      COMMUNICATIONS (Press Release Briefing)

III.     PUBLIC COMMENT  Each individual will be limited to comments of three (3) minutes as time permits for items on this agenda or related to Board business.

IV.      ROUTINE APPROVALS  
(7:10 p.m.)
A motion to approve the Routine Approval Listing as presented.
          A. Out-of-State/Overnight Student Travel (attachment IV-A)
          B. Culture, Climate and Learning Committee Mtg. Notes November 28, 2018 (attachment IV-B)
          C. Board Reorganization and Regular Meeting Minutes December 3, 2018 (attachment IV-C)
          D. District Bills November 2018 (attachment IV-D)
          E. Budget Transfers for November 2018 (attachment IV-E)
          F. Treasurer Financial Reports October 2018 (attachment IV-F)
          G. Budget Amendment for 2018-2019 (attachment IV-G)
          H. Listing of Athletic Officials for Winter Sports 2018-2019 school year (attachment IV-H)
          I. Renewal of Memorandum of Agreement for State High Indoor Track Events in Penn State Multi-Sport Facility (attachment IV-I)
          J. An Addendum to current Comcast Contract for relocation of Wide Area Network Services (attachment IV-J)
          K. Human Resource Recommendations (attachment IV-K

V.        ACTION ITEMS 
(7:15 p.m.)
          A. A motion to approve the recommendation to join Centre Intermediate Unit Online Learning Academy (CIOLA) Consortium for the second semester of 2018-2019 school year and approve Lincoln Learning as a vendor for online learning. (attachment V-A)
          B. A motion to approve Agreement with Student 2018-2019-1 presented
          C. A motion to approve the request for permission to bid asbestos removal at Houserville Elementary School. (attachment V-C)
          D. A motion to approve Expulsion Waiver Agreement 2018-2019-01 with student and student's parents.
          E. A motion to approve High School Project Change Orders presented: (attachment V-E)
               General Contractor CO #191, in the amount of $2,507.33
               General Contractor CO #192, in the amount of $26,350.74
               Electrical Contractor CO #126, in the amount of $87,051.52
               Electrical Contractor CO #127, in the amount of $16,405.84

VI.      INFORMATION / DISCUSSION
 (7:30 p.m.)
          A. District Category: Facilities and Grounds
               Elementary School Projects Update (attachment VI-A1)
               High School Project Update (attachment VI-A2)
          B. District Category: Fiscal Stewardship
               Budget Development 2019-2020 (attachment VI-B) (Presentation)

VII.     BOARD COMMITTEE MEETING REPORTS (8:10 p.m.)
          -- Policy Development Committee
          -- Upcoming Committee Meetings:
               - Facilities and Grounds Committee - Thursday, January 4

VIII.    BOARD REPORTS (8:20 p.m.)
--Central Intermediate Unit (CIU) Report
--National School Boards Association (NSBA) Report/PA School Boards Association (PSBA)/Legislative
--Centre Region Council of Governments (COG) Liaison Report
--SCASD Education Foundation Liaison Report
--Citizens Advisory Committee (CAC) Liaison Reports:
          Athletics
          Facilities
          Finance
          School Health and Safety
          Technology

IX.      FUTURE AGENDA PLANNING
Meetings are first and third Mondays

January 7, 2019 Regular Meeting
**Action Items
2019-2020 School Year Calendar 
Elementary Projects Change Orders
High School Project Change Orders
** Information/Discussion
Budget Development 2019-2020
Policy 005- Organization 
Policy 251 - Homeless Students

January 21, 2019 Regular Meeting
**Action Items
Elementary Projects Change Orders
High School Project Change Orders
Approve Accelerated Opt Out Resolution 2019-20 Budget
** Information/Discussion
Elementary Projects Update
High School Project Update
403(b) Plan Document

February 4, 2019 Regular Meeting
**Action Items
Elementary Projects Change Orders
High School Project Change Orders
** Information/Discussion

February 18, 2019 Regular Meeting
**Action Items
Elementary Projects Change Orders
High School Project Change Orders
** Information/Discussion
Elementary Projects Update
High School Project Update

X.       ADJOURNMENT


December 17, 2018 Regular Board Meeting Minutes
Panorama Village Administrative Center                                     Approved Minutes
Meeting Room A - 7:00 p.m.

240 Villa Crest
State College, PA  16801

I.   CALL TO ORDER and PLEDGE of ALLEGIANCE
Ms. Concepcion called the State College Area School District Board of School Directors regular meeting to order at 7:05 p.m. She welcomed all those attending and those viewing from home.

Ms. Concepcion announced the Board held an executive session on December 3, 2018 on student discipline and a property matter. With the agenda before them, she asked board members for any changes; there were no changes to the agenda.

A copy of all materials distributed to board members for discussion and/or action are included with the official minutes, unless otherwise indicated.

Board members present: Amy Bader, Lori Bedell, Gretchen Brandt, Amber Concepcion, Dan Duffy, Scott Fozard, David Hutchinson, Jim Leous (connected by phone), Laurel Zydney
Board members absent
:
Board Secretary
: Mary Jenn Dorman
Student Representative
: Helena Haynes
Solicitor
: Scott Etter
Superintendent
: Robert J. O’Donnell
District Personnel: Linda Andrews, Vern Bock, Dustin Brackbill, Steven Calderone, Jen Cody, Becky Collins, Paije Davis, Mardi Fry, Jennifer Grube, Kristen Hall, Emily Herring, Nabil Mark, Jacque Martin, Mardi McDonough, Lisa McGlaughlin, Linda Pierce, Ed Poprik, Chris Rosenblum, Nicole Steele, Katherine Stone, Donna Watson, Nick Zepp

Guests: Sequoia Falcone, Tim Jones, Jeff Straub

II.   COMMUNICATIONS
Ms. Concepcion provided information on the following retirees with 25+ years of service:
    Lisa Bevan - 28.5 years of service with the District, hired as a music teacher and provided her background of elementary schools in the District ending with Mount Nittany Elementary and Easterly Parkway this year. Mr. Feldman noted that Ms. Bevan will long be remembered as the composer of their MNE School song. Ms. Concepcion thanked Ms. Bevan for her years of service and wished her the best in retirement.
   
Mary Fritz (Lynn) - 26 years of service with the District was hired August 1993 as a kindergarten teacher at the former Matternville School and continued in the same role at Gray’s Woods when opened in 2002. Ms. Concepcion read a statement from Dr. Dewitt of how Ms. Fritz works her magic with educating our youngest learners and will be missed; and Ms. Concepcion thanked her for her years of service and wished her the best in retirement.
   
Michael Goldfine - 30.5 years of service with the District and joined the High School English faculty in September 1988. Mr. Curtis wrote that Mr. Goldfine, a true Renaissance man, has been a valued member of the State High English Department. He coaches students to develop a sense of themselves as writers and speakers. Ms. Concepcion thanked Mr. Goldfine for his years of service and wished him the best in retirement.   
   
Joanne Morrison - 32 years of service in the District and 34 years overall in education was hired September 1987 as a junior high counselor, eight years later transferred to Mount Nittany Middle School, in 2002 shuttled between Park Forest and Boalsburg Elementary, and is ending her career in Park Forest Elementary only. Ms. Concepcion read a statement from Mr. Weed, PFE

Principal, noting Ms. Morrison has made an immeasurable impact on the lives of PFE students and families and all will miss her. Ms. Concepcion thanked her for her years of service and wished her the best in retirement.
   
Debbie Marsh - 28 years of service in the District and 30.5 overall in education was hired in August 1991 as a 5th/6th grade teacher at Park Forest Elementary, she became a kindergarten and first grade teacher at Easterly Parkway in 2002, and is ending her career with kindergarten only. Ms. Concepcion read a statement from EP Principal and a co-worker admiring and commending Ms. Marsh’s ability to connect with her students. Ms. Concepcion thanked Ms. Marsh for her years of service and wished her the best in retirement.

Dr. O’Donnell spoke on the following items:

    He offered Congratulations to the retirees read by Ms. Concepcion.
   
Dr. O’Donnell noted that grade 5 faculty members and librarians were in attendance and spoke on this Friday beginning winter break, the transition for elementary schools that will happen over the break, and thanked them for their part in this process.
   
State High Distinguished Alumni Committee is looking for alumni volunteers to help evaluate nominations for the annual distinguished alumni honorees. Please contact Nabil Mark    in our Communications Office and he can put you in touch with the right person.
   
Congratulations to State High Cheerleading Team on winning its first ever District 6 title in competitive cheerleading. They took first place in the Co-Ed Varsity category and wished them good luck at states!
   
Park Forest Middle School will hold its Winter Orchestra Concert tomorrow at 7:00 p.m. in the school auditorium.
   
The dates for our first two Dimensions of Diversity Book Club for parents and guardians will be January 29 and 30, 2019. The first book is titled “So You Want to Talk About Race,” by Ijeoma Oluo. For more information, please visit our website at www.scasd.org/EQUITY
Ms. Zydney added parents can still sign up and the times are: January 29 - 6:30-8:00 p.m. and January 30 - 12:00-1:30 p.m.

III.    PUBLIC COMMENT
There was no public comment.

IV.   ROUTINE APPROVALS
A motion to approve the Routine Approval Listing as presented.

--Out-of-State/Overnight Student Travel
--Culture, Climate and Learning Committee Mtg. Notes November 28, 2018
--Board Reorganization and Regular Meeting Minutes December 3, 2018
--District Bills November 2018                  
2018-19                      Grand Total

General Fund                                    $10,984,839.09            $10,984,839.09
(checks 1039915 to 1040405 and V1040458 to V1040480)

Food Service Fund                                  130,344.01                   130,344.01
(checks 64370 to 64411)

Activities Fund                                         27,979.21                     27,979.21
(checks 92186 to 92204)

Purchasing Cards                                    64,587.74                     64,587.74
(Nov. 2018 - checks 241, 7770, 891)

Total All Funds                              $11,207,750.05          $11,207,750.05       
--Budget Transfers for November 2018
--
Treasurer Financial Reports October 2018
--Budget Amendment for 2018-2019 to include the following:
   
The Division of Federal Programs has substantially approved the Consolidated Application for Title I, II, III and IV for the 2018-2019 school year in the amount of $1,043,453. The annual budget included $901,355.62, therefore, we are recommending that the 2018-2019  budget be amended as indicated to include $142,097.38 not in the original budget.
   
In addition, approval was requested to amend the 2018-2019 general fund budget to include the carryover for federal grants totaling $143,069.30 from 2017-2018.
--Listing of Athletic Officials for Winter Sports 2018-2019 school year
--Renewal of Memorandum of Agreement for State High Indoor Track Events in Penn State Multi-Sport Facility
--An Addendum to current Comcast Contract for relocation of Wide Area Network Services    --Human Resource Recommendations (refer to attachment IV-K)
Dr. Duffy moved and Ms. Brandt seconded to approve the Routine Approval Listing. There was o discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Mr. Leous was connected by phone.) The motion passed unanimously.

V.   APPROVE to JOIN CIOLA and APPROVE LINCOLN LEARNING as a VENDOR
A motion to approve the recommendation to join Centre Intermediate Unit Online Learning Academy (CIOLA) Consortium for the second semester of 2018-2019 school year and approve Lincoln Learning as a vendor for online learning. Ms. Bedell moved and Dr. Duffy seconded to approve the motion. Dr. Duffy noted the IU Cabinet is very excited about this, mentioned the initiative to acquire a quick learning curve, spoke on start up included in the amount, and the IU is very pleased. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Mr. Leous was connected by phone.) The motion passed unanimously.

VI.   APPROVE AGREEMENT 2018-2019-1 with STUDENT
A motion to approve Agreement with Student 2018-2019-1 presented. Dr. Duffy moved and Ms. Bedell seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Mr. Leous was connecte by phone.) The motion passed unanimously.

VII.    PERMISSION to BID ASBESTOS REMOVAL at HOUSERVILLE SCHOOL
A motion to approve the request for permission to bid asbestos removal at Houserville Elementary School. Ms. Bedell moved and Ms. Brandt seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Mr. Leous was connected by phone.) The motion passed unanimously.

VIII.   APPROVE EXPULSION WAIVER AGREEMENT 2018-2019-01
A motion to approve Expulsion Waiver Agreement 2018-2019-01 with student and student’s Parents. Ms. Bedell moved and Mr. Fozard seconded to approve the motion. There was no discussion. With the motion moved and seconded, all board members present voted aye on a roll call vote. (Mr. Leous was connected by phone.) The motion passed unanimously.

IX.       APPROVE HIGH SCHOOL PROJECT CHANGE ORDERS
A motion to approve High School Project Change Orders presented:
  
General Contractor CO #191, in the amount of $2,507.33
   
General Contractor CO #192, in the amount of $26,350.74
   
Electrical Contractor CO #126, in the amount of $87,051.52
   
Electrical Contractor CO #127, in the amount of $16,405.84
Mr. Fozard moved and Ms. Bedell seconded to approve the motion. Mr. Poprik provided an xplanation for EC #126 for the North Building project. It is a little different than the main High School project. There is new construction with the Delta building and two prints from 1955 and 1989 with new renovation, partial renovation and none at all. It had to do with underground reconnections, main feed lines, and what was a change that was not included. There were no questions or discussion. With the motion moved and seconded above, all board members present voted aye on a roll call vote. (Mr. Leous was connected by phone.) The motion passed unanimously.

Mr. Leous disconnected by phone.

X.     DISTRICT CATEGORY: FACILITIES and GROUNDS
Elementary School Projects Update -
Mr. Poprik noted they plan on moving into the projects over winter break to occupy Corl Street and Radio Park, January 2, 2019.
    Corl Street - With a PowerPoint, Mr. Jones reviewed Unit C and D classrooms and speciality spaces, the temporary spaces for Phase 2 (main office and cafeteria), livable areas of the school vs. construction, the traffic patterns to access the building, the timeline for return to school, and the overall progress with upcoming work. This is behind schedule but the project team is working to complete for move-in to Phase 1 in January.
   
Radio Park - Mr. Jones reviewed the finished areas on the 2nd floor and 1st floor restroom, areas of occupied school vs. construction, the traffic patterns and access to the building, the timeline for return to school, and the upcoming work, projects statistics and schedule.
   
Spring Creek - Mr. Jones reviewed the exteriors on Units A, B and D, roof installation and decking at clerestory, Interior bulkhead framing and masonry, MEP work, and the overall process with upcoming work in the units, the project statistics, and the project is on schedule for completion August 2019.

High School Project Update - Mr. Jones noted the rain has not helped the High School project. He reviewed the Art Wing finishes and will be ready for January 2, The Counseling Offices are open and will be up and running by the end of the week, the media center, and E2 main corridor that are all part of Phase 3. He showed an overall view of the South Building construction as seen from the tennis courts, with Phase 4 locker rooms, Delta Building explaining the Delta Administation area being seen in the center and the main entrance located at the bottom left of the slide. Mr. Jones provided a winter break summary with final inspections and move-in plan for areas mentioned above (Media Center, Counseling, Art Wing, E2 Corridor and North Building Locker Rooms). Phase 3 and Phase 4 turn over in the Summer of 2019. Mr. Jones explained the light poles behind the High School tie into the back of the building but are not done yet and they are also trying to light the main intersection along Westerly Parkway.

XI.    DISTRICT CATEGORY: FISCAL STEWARDSHIP
Budget Development 2019-2020
- Ms. Concepcion noted this is one update in a several month process and Dr. O’Donnell added this is related to Act I in high level budget development. He noted assumptions were used and the why and what is proposed, and will discuss the opt out resolution in January. Ms. Watson noted at the November 26 meeting, the administration recommended approval of accelerated budget opt out resolution. January 31, 2019 is the deadline for adoption of the resolution. The 2.3% tax increase will meet the needs or exceed projected expenses for  2019-20, and there is no desire to utilize exceptions to increase our tax rate above the Act 1 Index. She explained the revenue impact for fund balance growth, the impact of $75.77 for the average taxpayer, showed the historical assessed value growth, and the five-year average. Ms. Watson reviewed the expense side, items for future budget development, next steps, and the proposed action for January 21 Board meeting. Dr. O’Donnell spoke on some challenges, increase of autistic support, there are no adds in here, testing requirements, and important steps moving forward. Board members commented on our process, exceptions, projecting forward at 2.0%, the budget process in front of them, future needs - PFMS, and utility costs with new buildings. Dr. O’Donnell noted we are not taking the Special Education exception to go beyond 2.3%, we will understand assumption more in three-months from now, have not built in any items, and are still in the preliminary stage.

XII.    BOARD COMMITTEE MEETING REPORTS
-- Policy Development Committee - Ms. Bedell noted that Policy 005 will be coming to the Board on the next agenda; Ms. Knouse reviewed the Homeless Students Policy description and will be coming to the full Board; and the committee further discussed the Advertising Policy. The committee has added a Policy Development Committee meeting in January. Ms. Brandt added there is no Policy Committee meeting tomorrow; it is still on the District calendar and should be removed.
-- Upcoming Committee Meetings:
   
- Finance and Audit Committee - Wednesday, December 19, 11:45 a.m.
    - Facilities and Grounds Committee - Thursday, January 4

XIII.    BOARD REPORTS 
--Central Intermediate Unit (CIU) Report - Dr. Duffy noted the report was given at the last meeting.
--National School Boards Association (NSBA) Report/PA School Boards Association (PSBA)/Legislative - Ms. Concepcion had sent out an email to see if someone would like to be the legislative liaison. David is a participant for PSBA and she had been doing this which is one meeting/month, do not need to attend in person, can conference call and the meeting is the 2nd Thursday of the month, 12:00 noon. Ms. Bedell noted she may be interested and would let Ms. Concepcion know.
--Centre Region Council of Governments (COG) Liaison Report - Ms. Brandt reported the Steering Committee for Parks Comprehensive Plan survey went out through the mail and then will be online. They would like community input for the park space in our area and will also be collecting input at a Public Meeting. The meeting will be January 30, 7:00-9:00 pm at the High School with Snow Date being February 6, 7:00-9:00 pm at the High School.
--SCASD Education Foundation Liaison Report - next meeting is January 9, 2019 and the next focus is the Maroon and Gray Banquet.
--Citizens Advisory Committee (CAC) Liaison Reports:
       Athletics - No Report
       Facilities - No Report
       Finance - No Report
       School Health and Safety - Reported at last meeting, next meeting January/February
       Technology - No Report

XIV.   FUTURE AGENDA PLANNING - Note: Meetings are first and third Mondays
Ms. Concepcion noted the next meeting is January 7 and future meetings will mostly occur on the first and third Mondays of the month. She reviewed upcoming items, board member asked about the 403b Plan and it was noted that it is out of the Finance Office. Memorial Field is not out yet, and Dr. O’Donnell spoke on Memorial Field, the playground process update, middle school update, and student learning update that will be coming on future agendas.

XV.     ADJOURNMENT
Dr. Duffy moved and Ms. Brandt seconded to adjourn the meeting. With the motion moved and seconded, all board members present voted aye with a voice vote. (Mr. Leous disconnected by phone earlier.) The motion passed unanimously. Ms. Concepcion adjourned the State College Area School District Board of School Directors regular meeting at 8:07 p.m. to an executive session.

Submitted by,

Mary Jenn Dorman
Board Secretary